Tekvida

What Is Tekvida?

Tekvida is a cloud-based clinic management platform for solo practitioners, small practices, and multi-location clinics. It covers digital patient intake, appointment scheduling, clinical charting, billing, and reporting in one system. The platform is built around a connected patient journey, where information moves from intake to scheduling, the chart, and the invoice within the same record.

What Is Tekvida Best For?

Tekvida is best known for clinical documentation that supports five chart note formats: SOAP, APSO, DAP, BIRP, and GIRP. Practitioners choose the format that fits their discipline, chart from a template library, and record vitals alongside the note. Interactive body charts let practitioners mark areas of concern visually, and voice-to-text can reduce typing during documentation. Each chart is saved to the patient's history for reference at the next visit.

How Much Does Tekvida Cost?

Tekvida pricing starts at $49 CAD/month with the Solo plan, which includes complete patient profiles, calendar booking, automated invoicing and various charting formats. Further pricing tiers include:

• Practice: $79 CAD/month
• Growth: $119 CAD/month
• Enterprise Plan: Custom pricing

The vendor also offers a 30-day free trial to all paid plans. Beyond the subscription, estimated additional costs may include:

• Additional Practitioner: Ranges from $25-$29/month depending on the selected plan
• Payment Processing: May cost around 2.6% + $0.10/transaction depending on card transaction volume, average payment amount and payment processor selected
• Optional Telehealth/AI Documentation Tools: Typically starts at $15/month per opted-in practitioner, based on number of practitioners using the feature
• Website And Online Booking Enhancements: May start at $59/month depending on whether custom branding or additional website functionality is required

Disclaimer: The pricing is subject to change.

Tekvida Integrations

Tekvida integrates with Square Online, including Square Terminal to support payment processing with clinical billing workflows.

How Does Tekvida Work?

Here’s how you can access Tekvida and manage your clinic workflow, from initial setup to scaling your practice:

• Log in to your Tekvida account with your credentials
• Create your clinic profile, invite team members, and define user roles
• Set scheduling rules and configure billing for your clinic
• Assign roles and permissions to control staff access across the platform
• Manage team schedules while monitoring availability and tracking utilization
• Monitor patient flow, KPIs, and revenue from live dashboards, then generate reports
• Identify bottlenecks and adjust workflows using insights from your performance data

Who Is Tekvida For?

The platform serves the following practice types:

• Multi-location clinics
• Solo practitioners
• Small group practices
• Large multi-location healthcare organizations

Tekvida Use Cases

Based on our analysis of Tekvida features, we have identified a few scenarios where it fits well:

Treatment Plans Interrupted By Patient Drop-Off

Patients who need a series of visits can drift away after one or two appointments, and front-desk teams may not have time to call each one. Tekvida’s patient recall system sends automatic follow-ups intended to prompt patients to rebook, while the Patient Retention report shows how many continue booking over time. Together, these can help clinics notice falling retention before it affects the schedule.

Error-Prone Manual Commission Calculations

Clinics that pay practitioners a commission per service often work out each payout manually, which can lead to errors or disputes. Tekvida tracks commission per practitioner and per service, and the Practitioner Commission report lists what each person has earned. Owners can then review payouts against the same records used for invoicing.

Limited Insight Into Patient Referral Sources

Clinics that rely on referral partners or marketing may not know which channels bring in new patients. Tekvida’s Referral & Lead Sources report records where patients came from, giving owners a clearer view of which referrers and campaigns appear to lead to bookings. This can help guide future outreach efforts.

Time-Consuming Tax Totals At Filing Time

Practices that charge tax on products or services can spend time each filing period adding up what was collected. Tekvida’s HST/Tax report compiles the tax recorded on invoices, so the figures can be reviewed without rebuilding them in a spreadsheet. Clinics should still confirm their filing requirements with an accountant.

Is Tekvida Right For You?

If your organization is adding practitioners or opening new sites and needs patient records to stay controlled as the team grows, Tekvida supports multi-clinic and department-level management from a single dashboard. Each new team member is assigned a role that sets which records they can open, and every login requires multi-factor authentication. Activity across clinics is captured in audit trails, while patient data is encrypted in transit and at rest. Tekvida is HIPAA-compliant, with compliance responsibilities shared between Tekvida and each clinic using the platform.

Still not sure about Tekvida? Contact us at (661) 384-7070, and we can help you make an informed decision.