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Overview
Wellovis is an EMR and practice management software covering clinician career stages from student practicum tracking to multi-location clinics. It is in early rollout with advanced features limited to higher plans. Its AI powered clinical notes and supervision tools reduce admin work for small practices replacing multiple tools system.
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Starting Price
$19.97
per month
Wellovis Specifications
- Appointment Management/Scheduling
- Patient Portal
- Mobile App
- Telemedicine
What Is Wellovis?
Wellovis is a cloud-based practice management, EMR and clinical operations platform designed specifically for therapy and mental health professionals. It serves students and interns tracking practicum hours, early-career therapists, established independent practitioners, supervisors, and multi-clinic organizations.
The platform is built around three core products: Wellovis Connect (the EMR and practice management hub), Wellovis Hours (a free supervision and practicum hour tracking tool), and Wellovis Identity (a branding and website launch service for clinicians).
Wellovis addresses the fragmentation caused by running scheduling, clinical notes, billing, telehealth, and supervision tracking across separate tools. It consolidates everything into one PHIPA, HIPAA, and GDPR-compliant platform with Canadian data storage.
What Is Wellovis Best For?
Wellovis is best for its AI-powered clinical documentation system that helps therapists create SOAP, DAP, and custom clinical notes in seconds. It can turn voice recordings into formatted notes, summarize consultations, organize client insights, and support treatment planning. By automating documentation and related admin tasks like follow-ups, it reduces paperwork time and helps clinicians focus more on client care.
How Much Does Wellovis Cost?
Wellovis pricing starts at $19.97/month for the Supervisor Portal plan in Wellovis Hours service module. It also offers a free forever plan for Starter Supervisor in Wellovis Hours module. There is also a Pay-As-You-Go plan starting at $0 for less than 30 sessions/month. Other plans are:
Wellovis Connect
- Growth: $77/month
- Scale: Custom pricing
Wellovis Identity
- Solo Starter: $499 CAD one-time (~$365 USD)
- Growth Pro: $999 CAD one-time (~$730 USD)
- All-In Premium: $1,799 CAD one-time (~$1,315 USD)
Wellovis Hours
- Growth: $19.97/month
- Institution/Scale: Custom pricing
Wellovis additional costs are mainly based on usage, optional features, scaling, and potential implementation requirements. The platform itself does not publicly list separate implementation fees, so the following figures are industry benchmark estimates for similar therapy EMR/practice management systems.
- Pay-As-You-Go Session Fees: Starter users pay 2.5% per session (minimum $2.50), meaning costs scale with client volume
- Inactive Account Fees: Starter plan accounts that remain inactive for 30 days are charged a $19.97 inactive account fee
- AI And Automation Add-ons: Similar AI documentation and workflow automation features in healthcare platforms can typically add around $20–$200+/month, depending on usage and feature depth
- CRM And Client Engagement Tools: Advanced CRM, communication, and automation modules commonly range around $50–$300/month for small practices
- Additional Practitioner Seats: Wellovis charges $35/month per additional practitioner seat on Growth. Industry EMR platforms commonly charge around $50–$200+ per additional user/month depending on the provider role and access level
- Implementation And Setup Costs: Wellovis does not show a separate implementation fee. For similar EMR systems, small practice setup, configuration, and onboarding commonly range around $1,500–$10,000+, including workflow setup and basic migration
- Data Migration Costs: Moving existing client records from another system can typically cost around $1,000–$10,000+ depending on the amount of data and complexity
- Training And Staff Onboarding: Practice software training commonly ranges around $500–$3,000+ for small teams, increasing with larger organizations
- Custom Integrations: Additional integrations (billing systems, custom workflows, third-party tools) can commonly add around $500–$5,000+ per integration depending on complexity
- Enterprise Implementation: Larger clinics and institutions may require custom configuration, reporting, migration, and support packages. Enterprise EMR implementations can range from tens of thousands to significantly higher depending on scale and customization
Disclaimer: The pricing is subject to change.
Wellovis Integrations
The vendor has not disclosed any information about the software’s third-party integrations.
How Does Wellovis Work?
Here is how you can get started with the software after creating your account:
- Sign up and select the product that matches your current career stage
- Set up your practice profile by entering your clinic details, services, practitioner information, and workflow preferences to configure the platform for your practice
- Configure scheduling and client management tools, allowing clients to book appointments and complete intake-related information through your practice workflow
- Set up your calendar, availability, session types, and automated communication settings to streamline appointment management and follow-ups
- Access the clinical documentation module to create SOAP, DAP, and custom clinical notes
- Use the platform's administrative tools to manage client records, practice operations, scheduling activities, and follow-up workflows from a centralized dashboard
- If supervising trainees, use the Wellovis Hours dashboard to review submitted supervision hours, approve entries, monitor progress, and generate compliance-ready reports
- Monitor practice and supervision activity through reporting and analytics tools to track client engagement, supervision progress, documentation workflows, and operational performance
Who Is Wellovis For?
Wellovis is well suited for the following professionals in the medical sector:
- Students
- Early-career therapists
- Independent therapists
- Growing practices
- Medical supervisors and mentors
Wellovis Use Cases
Based on our analysis of Wellovis's capabilities and its positioning as a full-lifecycle therapy practice platform, we have identified key scenarios where this software is a strong fit for mental health and wellness professionals:
1. Students And Supervisors Managing Practicum Documentation In Structured Training Programs
Clinical trainees working toward licensure need a reliable way to log and validate supervised hours without relying on spreadsheets or manual coordination. In many training settings, supervisors review entries across different students and approve documentation in batches, which can become difficult to manage at scale. Wellovis Hours is commonly used in these environments to centralize hour tracking, streamline approvals, and generate compliance-ready reports. This structure reduces administrative back-and-forth between students and supervisors while maintaining audit-ready records for licensing requirements.
2. Early-Career Therapists Building Independent Practices With Variable Client Flow
Newly licensed therapists frequently operate in an unpredictable phase where client volume fluctuates, and fixed software costs can create financial pressure. Instead of committing to high monthly overheads before establishing a stable caseload, many practitioners adopt flexible systems that scale with usage. In this context, Wellovis Connect is often chosen by solo clinicians who transition from employment into independent practice. The pay-as-you-go structure aligns costs with actual sessions, which helps practitioners gradually build their business without upfront financial strain.
3. Solo Practitioners Consolidating Fragmented Clinical Workflows
Independent clinicians often manage separate tools for scheduling, documentation, client tracking, and communication, which creates operational friction and duplicated work. Over time, switching between systems can slow down clinical workflows and increase administrative burden. Platforms like Wellovis are typically adopted to reduce this fragmentation by bringing core practice functions into a single environment. Practitioners benefit from working within one system instead of maintaining multiple disconnected subscriptions.
4. Group Practices Coordinating Multi-Clinician Operations And Supervision Workflows
Wellovis supports multi-provider clinics managing oversight across clinicians, interns, and support staff while maintaining consistent documentation workflows. These practices often need visibility into supervision activity, client distribution, and practitioner operations without depending on manual tracking. The platform helps centralize supervision processes and clinic coordination, making it easier for administrators and supervisors to manage workflows across multiple providers.
5. Therapists Managing Hybrid And Multi-Location Client Engagement Models
Modern therapy practices increasingly operate across a mix of in-person sessions, remote consultations, and mobile work environments. Clinicians moving between office spaces, home setups, or different practice locations often need consistent access to client records and documentation tools. Within this context, Wellovis software supports practitioners who require continuity across locations without switching between separate systems. This allows therapists to maintain consistent documentation and workflow access regardless of where sessions take place.
Is Wellovis Right For You?
Are you a therapist or mental health professional looking for a solo tool that combines clinical documentation, scheduling, billing, telehealth, and supervision tracking? Wellovis is for practitioners who want a system that can support different stages of practice growth.
Independent therapists and small practices often find themselves paying for software built for larger organizations or relying on scheduling tools that lack clinical workflows. Wellovis addresses this by offering a pay-as-you-go entry point with no monthly subscription fee upfront. It also offers Growth and custom Scale plans that accommodate increasing practice complexity and client volume.
Wellovis emphasizes privacy-focused workflows and secure data management for healthcare professionals. The platform provides tools intended to support documentation, supervision, and practice operations while maintaining security standards appropriate for clinical environments.
Still not sure about Wellovis? Contact our support team at (661) 384-7070 for further guidance.
Wellovis Features
AI-Powered Clinical Documentation
Wellovis features an AI Care Assistant designed to help practitioners create clinical documentation more efficiently. The platform supports SOAP, DAP, and custom note formats, allowing clinicians to generate structured documentation, summarize consultations, extract key session insights, and organize client information. The AI assistant also helps reduce repetitive administrative tasks by supporting documentation and workflow management, allowing practitioners to spend more time focused on clinical care.
Practice Management, Scheduling, And Client Workflows
Wellovis Connect brings core practice management activities into one platform, helping therapists manage appointments, client information, and day-to-day workflows. Practitioners can organize their practice operations, maintain client records, and manage scheduling activities without relying on multiple disconnected tools. The platform is designed to support clinicians from early practice stages through larger and growing practices.
Integrated Telehealth And Digital Practice Support
Wellovis includes telehealth capabilities that allow practitioners to support virtual care workflows alongside their other practice activities. By combining virtual sessions with documentation and practice management tools, the platform helps clinicians maintain a more connected workflow for both remote and in-person care settings.
Supervision And Practicum Hour Tracking (Wellovis Hours)
Wellovis Hours serves as a supervision and practicum tracking solution. Students can record supervised hours, while supervisors can review submissions, approve entries, and maintain organized supervision records. The platform also supports reporting and oversight workflows for programs managing multiple students or supervisors.
AI-Assisted Client Insights And Administrative Support
Beyond clinical notes, Wellovis uses AI capabilities to help practitioners organize information from sessions, identify key themes, and support treatment planning workflows. The platform also includes tools designed to reduce repetitive administrative work, helping clinicians manage practice activities more efficiently from one system.
Pros And Cons of Wellovis
Pros
Supports therapists from training to larger practices
Free supervision tracking with Wellovis Hours
AI-assisted notes reduce documentation workload
Built-in telehealth supports virtual care workflows
Cons
Advanced AI and supervision tools require paid upgrades
Platform is still in early rollout stages
Starter accounts may incur inactivity fees
Wellovis Pricing
Starter (PAYG)
Wellovis Connect
$0 per month
View Price
What's Included
Pay-as-you-go pricing model
2.5% per session fee (minimum $2.50)
No setup fees
No contracts
Designed for low-volume practices
Growth
Wellovis Connect
$77 per month
View Price
What's Included
All Pro features included
AI Care Assistant Pro included
CRM Tools Pro included
Wellovis Go+ Pro included
Supervision Pro included
Predictable monthly pricing
Additional practitioner seats available at $35/month
Scale
Wellovis Connect
Custom Pricing
View Price
What's Included
Built for larger clinics and multi-location practices
Flexible pricing based on practice needs
Supports larger teams and complex workflows
Scales with organizational growth
Solo Starter
Wellovis Identity
$365
View Price
What's Included
$499 CAD one-time
3 custom mobile-friendly website pages
Logo, font, and color starter branding kit
Booking link integration
Google Business profile setup
Domain registration (one year)
Growth Pro
Wellovis Identity
$730
View Price
What's Included
$999 CAD one-time
Custom 5–6 page website
Branding kit with logo, colors, and fonts
Booking system integration
Google profile setup
Social media setup
Copywriting for website pages
Google Analytics setup
All-In Premium
Wellovis Identity
$1,315
View Price
What's Included
$1,799 CAD one-time
Full 6+ page website with integrated blog
Complete brand kit
Booking calendar integration and smart forms
Google and social media setup
Content strategy support
Newsletter and lead magnet setup
Priority support and updates
Free Forever
Wellovis Hours
$0 per month
View Price
What's Included
Up to 2 active students
Supervision hour tracking
Student hour verification and approvals
Student hour verification and approvals
Basic dashboard
Email notifications
Secure cloud storage
Growth
Wellovis Hours
$19.97 per month
View Price
What's Included
Up to 10 active students
Unlimited hour tracking
Student approvals and supervision workflows
Upload supervision videos
Bulk approvals
Advanced analytics dashboard
Export reports (PDF, CSV)
Secure file and video storage
Institution/Scale
Wellovis Hours
Custom pricing
View Price
What's Included
Unlimited students and supervisors
Institution-wide supervision management
Multi-supervisor oversight
Advanced analytics and reporting
Bulk approvals and cohort tracking
Exportable institutional reports
Disclaimer: The pricing details were last updated on Jun 12, 2026 from the vendor's website. Please contact us for a tailored pricing list.
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Frequently Asked Questions
Does Wellovis have a mobile app?
Yes, Wellovis offers mobile app for Android and iOS users.
Does Wellovis offer an API?
Wellovis does not disclose information about its API.
What language does Wellovis support?
Wellovis supports English language.
What level of support does Wellovis offer?
Wellovis provides support via email, phone, and contact form.
What other apps does Wellovis integrate with?
The vendor has not disclosed any information regarding its third-party information.
What types of pricing plans does Wellovis offer?
Wellovis pricing starts at $0/month with its Pay-As-You-Go and Free Forever plans. Other plans include Wellovis Connect Growth at $77/month, Scale with custom pricing, Wellovis Identity from $499 CAD one-time (~$365 USD) to $1,799 CAD one-time (~$1,315 USD), and Wellovis Hours Growth at $19.97/month with Institution/Scale on custom pricing. You can request a personalized Wellovis cost quote for your business today.
Who are the typical users of Wellovis?
Wellovis is best suited for students, early-career therapists, independent practitioners, growing practices, and supervisors who need tools for clinical documentation, practice management, and supervision tracking.