Dreamcast

What Is Dreamcast?

Dreamcast is an event registration and on ground technology platform from Dreamcast India Pvt. Ltd. It brings registration, ticketing, RSVP management, accreditation, check in, and badge printing into one system, so organizers do not have to coordinate separate vendors for each step. With more than 15 years in the market and over 1,000 event teams served, Dreamcast supports in person, virtual, and hybrid events, from trade shows and conferences to government gatherings.

What Is Dreamcast Best For?

Dreamcast stands out for its Customizable Attendee Registration feature, which adapts to the event instead of forcing the event into a fixed template. Pages run on your own domain with your own favicon, colors, and CSS, so attendees see your brand and never a Dreamcast logo. Logic based forms change their fields depending on who is signing up, which means a speaker, a sponsor, and a general delegate each get only the questions that apply to them. Quota based invitations track Accept, Decline, and Maybe responses, and the full registration flow can sit inside your existing website through an iFrame.

How Much Does Dreamcast Cost?

Dreamcast’s Flex plan starts at ₹15 per attendee, with a minimum of 1,000 attendees per year. There’s no platform or subscription fee, and pricing decreases at higher volumes: ₹15 for the first 10,000 attendees, ₹10 for the next 40,000, and ₹7 for the next 50,000. The plan includes unlimited events, role-based team access, and Dreamcast-managed Razorpay and Stripe payments.

Other plans include:

• Enterprise: Custom pricing
• Agency Plan: Custom pricing

In addition to the base subscription costs, organizations should account for the following expenses:

• Implementation And Training ₹25,000 to ₹1,50,000 (about $260 to $1,557) one time for setup, workflow configuration, and staff training. Estimated, not vendor quoted
• Custom Workflows And API Setup ₹50,000 to ₹3,00,000 (about $519 to $3,115) one time for custom registration flows and CRM integrations. Estimated, not vendor quoted
• Onsite Hardware And Staffing ₹75,000 to ₹15,00,000 (about $779 to $15,573) per event for kiosks, badge printers, scanners, and technical staff. Estimated, depending on event size
• RFID And NFC ₹50 to ₹250 (about $0.52 to $2.59) per attendee for contactless access and identification. Estimated, depending on hardware and consumables
• Payment Gateway Charges ₹2,360 to ₹3,540 (about $25 to $37) per ₹1,00,000 processed, including estimated GST on gateway fees. Actual charges depend on payment method
• WhatsApp And Email Messaging ₹1,150 to ₹8,631 (about $12 to $90) per 10,000 WhatsApp messages. Estimated, with costs varying by message type and provider; email fees are additional where applicable
• Identity Verification And Premium Add Ons ₹10 to ₹50 (about $0.10 to $0.52) per attendee for identity checks, or ₹50,000 to ₹5,00,000 (about $519 to $5,191) per event for premium portals, networking, and advanced integrations. Estimated, as separate Dreamcast rates are not published

Reviewers generally have a positive sentiment for Dreamcast's pricing. Users note it is economical and good value for money, others feel the cost is justified by the experience, and some mention the price could be lower.

Disclaimer: The pricing is subject to change.

Dreamcast Integrations

The platform integrates with several third-party applications and systems, such as:

• HubSpot CRM software
• Salesforce
• Mailchimp software
• Razorpay
• Stripe

How Does Dreamcast Work?

• Log in or create your account, then set up your organization profile and assign team roles and permissions
• Create an event and choose whether it runs in person, online, or as a hybrid
• Build the registration form and ticket categories, including free, paid, RSVP, and private tiers
• Launch a branded event page on your own domain and connect a payment gateway to start selling
• Send invitations and let automated email or WhatsApp messages handle confirmations and reminders
• Approve guests where needed and assign access rights by attendee type, role, or event zone
• Check attendees in on event day through QR, RFID, mobile badge, or facial recognition, and print badges at self-service kiosks
• Track sales, footfall, and abandoned sign-ups on the live dashboard, then export reports once the event wraps up

Who Is Dreamcast For?

Dreamcast features are ideal for a wide range of event types, including:

• Conferences and summits
• Trade shows and expos
• MICE and corporate events
• Government events
• Sporting events
• Tech events

Dreamcast Use Cases

Based on our analysis of Dreamcast's current tools and offerings, we have identified the following key business scenarios where it is well suited:

Trade Show And Expo Organizers Managing Heavy Footfall

Expo teams use Dreamcast when thousands of visitors arrive within the same few hours. Self-service kiosks print badges in about 10 seconds, and QR or facial recognition entry keeps queues short at the turnstiles. Footfall and session tracking then show which parts of the show drew the biggest crowds, which makes planning the next edition easier.

Government And Invite Only Event Teams Controlling Who Gets In

For a closed summit or a government event, an open registration link is a risk. Dreamcast lets teams send invitations with set quotas, approve each request before it is confirmed, and issue credentials by role, so media, crew, and VIP guests only reach the zones they are cleared for. For events in India, Unique Identification Authority of India (UIDAI) verification can confirm each attendee’s identity during registration, well before anyone reaches the gate.

Corporate Conference And MICE Teams Handling Multiple Attendee Types

Conference organizers often juggle delegates, speakers, sponsors, and guests, each with different ticket rules. Dreamcast handles multi-tier ticket categories, lets companies book a block of seats now and share guest details later, and generates GST validated tax invoices for business buyers. Registration data can sync straight into HubSpot or Salesforce, so sales follow up starts without a manual export.

Event Agencies Running Events For Multiple Clients

Agencies need every client event to look like the client’s own, not the platform’s. With Dreamcast, registration pages can run on the client’s domain with their colors and favicon, so attendees see the client’s brand from the first click. A multi-event dashboard keeps the full client portfolio in one view, and because the attendee database stays with the organizer, clients keep the data their events generate.

Is Dreamcast Right For You?

Dreamcast is a practical choice if registration and entry are the hardest parts of your event. It tends to work particularly well for organizers who expect large crowds, need to verify who is attending, or want to keep their brand, data, and sign-up revenue fully in their own hands.

Teams that need deep virtual event production or advanced marketing automation may want to compare a few options before deciding. Trusted by names such as SHRM and Automation Anywhere, the platform is ISO 27001 certified and built to align with GDPR and HIPAA standards, with single sign on and multi factor authentication for team logins.

Still doubtful if Dreamcast software is the right fit for you? Connect with us at (661) 384-7070 for further guidance.