Meetingmax streamlines event housing by giving planners full control over room block management. While its robust features suit large events, smaller events may find the software's pricing structure less cost-effective. However, it enables easy handling of multiple sub-blocks like staff and VIPs.

Meetingmax Specifications

Budgeting Tools

Attendee Communication

Registration Management

Venue and Resource Management

View All Specifications

What Is Meetingmax?

Overview

Meetingmax is a cloud-based software designed for event planners and organizers, specializing in managing hotel room blocks for large conferences and events. It offers end-to-end solutions that simplify room booking management, helping event planners handle complex logistics, generate additional revenue, and streamline operations. The software solves problems like managing multiple sub-blocks, tracking commissions, and ensuring room availability for attendees.

Meetingmax Pricing

Meetingmax offers one main price structure:

  • Onboarding: This costs $4000 which is waived if the company signs within a month of viewing demo
  • System subscription: $2500/year
  • Room night transaction: Offers the option to directly bill attendees
However, Meetingmax cost will differ depending on your organization type and needs. Users can get pricing for the plan that best suits them.

Disclaimer: Prices are subject to change.

Meetingmax Integrations

The software seamlessly integrates with Stripe. Watch a free Meetingmax demo to learn more about its integrations.

Who Is Meetingmax For?

Meetingmax software is designed for businesses of all sizes across various industries, such as:

  • Event holders
  • Event planners
  • Convention visitor bureau
  • Sports events

Is Meetingmax Right For You?

Renowned for its flexibility and scalability, Meetingmax is a leading event management solution, offering customizable options and seamless integrations. Designed to cater to both small and large events, the software is secure and fully compliant with industry data security standards.

Still not sure if Meetingmax is right for you? Get in touch with our customer support team at (661) 384-7070, and it will help you make the best decision.

Meetingmax Features

Meetingmax enables event planners to tailor messaging throughout the booking process, including confirmations and reminders. This ensures clear communication with attendees, matching the event’s branding and tone. It improves guest engagement and creates a seamless, personalized experience from registration to check-in​.

how it worksSee How It Works

The software offers comprehensive reporting tools, providing insights into room bookings, attendee data, and revenue. This helps planners track performance and make informed decisions. It enhances event management efficiency through real-time data and trend analysis.

how it worksSee How It Works

This feature simplifies the management of multiple room blocks, such as for VIPs, staff, and speakers. It enables planners to create and manage sub-groups within the main block, leading to better organization and the ability to offer personalized rates and terms to different groups​.

how it worksSee How It Works

Meetingmax enables real-time tracking of revenue generated from bookings and fees. This helps planners monitor financial performance during the event lifecycle, resulting in greater financial control.

how it worksSee How It Works

Users can access customizable branding options, enabling event planners to integrate their logos, colors, and designs into the room booking system. This enhances the event's visual consistency.

how it worksSee How It Works

Pros and Cons of Meetingmax

Pros

  • Intuitive software
  • Easy to deploy
  • Enables detailed edits and graphics
  • Excellent customer support
  • Enhances productivity noticeably

Cons

  • Search options can run into glitches at times
  • Reporting feature could be better, according to software users
  • Limited integrations

Meetingmax Reviews

Overall Rating

5

7 Review(s)

Rating Distribution

5

star

(7)

4

star

3

star

2

star

1

star

January 2024

CVB is all about Meetingmax's awesome customer service and user experience!

Carrie

Leisure, Travel & Tourism

Ease of use

9

Value for money

10

Customer Support

10

Functionality

10

Pros

I've found that MeetingMax offers a fantastic experience for making reservations. The software lets me edit wording and graphics in detail. Being able to hold rooms during the booking process is a game changer since it prevents us from competing to finish our reservations. Without that feature I've encountered errors when rooms become unavailable while I'm still working on my booking.

Cons

Sometimes, I find the reservations tab and the process of searching for a reservation a bit glitchy.

December 2023

Fantastic support and easy customization

Michelle

Non-Profit Organization Management

Ease of use

10

Value for money

10

Customer Support

10

Functionality

10

Pros

I love how many features in MeetingMax are easy to use. The system is simple to customize and navigate. Whenever I have questions, I can reach out to the team and always get great support.

Cons

I haven't encountered any major issues so far; I'm still getting the hang of some of the new features.

December 2023

Top-Notch support and usability

Amber

Events Services

Ease of use

10

Value for money

10

Customer Support

10

Functionality

8

Pros

MeetingMax is one of the most user-friendly software platforms I've ever used! It's simple for our team to set up, track and report on events and it's just as easy for attendees to reserve and change their hotel bookings. When I do have questions, the MeetingMax team responds quickly, is thorough and really knows their stuff.

Cons

I feel the system is too manual and admin-heavy for both our CVB and our hotel partners. I think we need more automation to streamline things.

Frequently Asked Questions

Yes, Meetingmax offers an API.