Pool Brain

Pool Brain

Claimed

Claimed

10 Review(s)

Overview

Pool Brain stands out as comprehensive, enterprise-level pool company software platform designed by industry experts to manage and optimize everything to give you more time, more money and less stress
Overall Rating

Based on 10 users reviews

4.6

Rating Distribution

Positive

90%

Neutral

0%

Negative

10%

Starting Price
Custom

Pool Brain Specifications

Work Order Management

Scheduling & Dispatching

Mobile Access

Customer Relationship Management (CRM)

View All Specifications

What Is Pool Brain?

A modern “all in one” solution built by industry experts to give you more time, more money and less stress.

Pool Brain is an "all in one" pool company software platform (SaaS) that optimizes everything and allows managers to track patterns with alerts, reports, graphs, and charts. Supervisors can monitor chemical expenses, create job checklists, proactivel review alerts, and manage real-time job statuses on a map. 

The software also supports multiple bodies of water per property, syncs with QuickBooks, and offers offline functionality on Android and iOS. Moreover, technicians can optimize routes, view job details, and report issues easily via the app.

Pool Brain Pricing

The Pool Brain price starts at $60/month (1 tech - $55/month and office admin userids - $10/month, which includes access for unlimited office users. It also consists of all features, free setup & onboarding, and no hidden costs. Request a personalized Pool Brain pricing quote for your business.

Pool Brain Integrations

The software integrates with apps like: 

  • QuickBooks Online
  • WaterGuru
  • Orenda Calculator
  • LaMotte Spin Touch
  • Heritage Pool Supply (Cost syncing, ordering, shipment tracking)
Schedule a free Pool Brain demo to learn more about its native integrations as well as their Open API.

Who Is Pool Brain For? 

Pool Brain is designed for medium to large pool companies specializing in swimming pool building, cleaning, servicing, and repair businesses.  

Pool Brain was designed to meet the needs of these larger pool companies and smaller companies who want to grow fast. Pool Brain's founder owned a pool company in Phoenix, AZ with 35+ trucks and experienced the major pain points that ALL pool companies face (green pools, techs not doing work properly, high turnover, difficult scheduling/billing, extensive training times, chemical waste, list goes on). 

Pool Brain was designed from the ground up with the specific mission of solving these industry pain points with unique and powerful features. 

Today, the largest pool companies in the nation all use Pool Brain for that reason and many others. 

THE BOTTOM LINEPool Brain was built by pool industry experts to solve the needs of pool companies at scale from day one.

Is Pool Brain Right For You?

Pool Brain streamlines pool service operations with automated billing, customizable alerts, job templates, and easy scheduling. It tracks profits, technician pay, and equipment, offers a seamless, real-time two-way QuickBooks Online sync, and prevents bad reviews through built-in customer feedback, making it a robust choice for efficiency, accuracy and accountability. 

Pool Brain is the top choice for thousands of medium to large pool companies, such as Shasta Pools, Riverbend Sandler Pools, Keith Zars Pools, Tortorella Group, Poolie, National Pool Partners, and America's Swimming Pool (ASP).

Still not sure about Pool Brain? Contact our support team at (661) 384-7070 for further guidance.

Pros And Cons of Pool Brain

Pros

  • Provides detailed customer service information

  • Automates payments, schedules, and chemical calculations

  • Customizable alerts and reporting

  • Increases work efficiency and reduces administrative tasks

Cons

  • Limited ability to send emails to specific customers, according to some software users

  • Mass uploading of customers is not possible without QuickBooks

Pool Brain Reviews

Total 10 reviews

4.6

All reviews are from verified customers

Rating Distribution

5

Stars

90%

4

Stars

0%

3

Stars

0%

2

Stars

0%

1

Stars

10%

Share your experience

M

Mike

Consumer Services, N/A employees

More than a year

5.0
September 2025

“Designed by experts with powerful features

Pros

This software is definitely the best pool maintenance software I have used. For starters, one of the most standout things for me was the customer support which is second to none. Also it is clear that it was created by someone with real experience in running a pool business. Plus, personally by my experience, I found the user interface is extremely user friendly and overall I noticed that the software has a lot powerful features like excellent route optimization as well as helping me by generating reports and setting alarms to help me remember important reminders I've set. So for me, managing several of my businesses has never been simpler.

Cons

Nothing negative to say from my side. It does take some time to configure properly but once I set it up, onboarding both technicians and customers was incredibly smooth and pretty easy.

Rating Distribution

Ease of use

10

Value for money

9

Customer Support

9

Functionality

10

P

Patrick

Hospitality, 1-10 employees

Less than a year

1.0
November 2024

“Client-friendly but payment challenges

Pros

Keeping customers informed with pictures and detailed chemical readings has seriously elevated our service. It’s professional, transparent, and clients absolutely love it.

Cons

Managing the accounting side has been a real challenge. The system doesn't provide final cost, so I have to manually apply every single payment, and even processing a payment feels needlessly complicated. The worst part is the late notices, I'm constantly dealing with calls from customers who've already paid but still received a warning. On top of that, it doesn’t sync correctly with QuickBooks Online, which just makes everything more frustrating. What I really need is a program built by people who truly get how a pool company operates.

Rating Distribution

Ease of use

2

Value for money

3

Customer Support

2

Functionality

1

B

Burt

Individual & Family Services, 1-10 employees

Less than a year

5.0
August 2024

“easy access and professional design!

Pros

One of my favorite features is giving customers access to their full-service history anytime through their own login. Combined with how simple and professionally designed the platform is, it’s something both my team and our clients genuinely value.

Cons

Zero complaints here. Not only is the team always introducing impressive new features, but they're also incredibly proactive, solving minor issues before they even become problems. It's obvious they take real ownership and pride in what they build.

Rating Distribution

Ease of use

10

Value for money

10

Customer Support

10

Functionality

10

View All 10 Reviews

Frequently Asked Questions

Yes, Pool Brain provides Open API access.
Pool Brain supports the English language.
Yes, Pool Brain offers a dedicated mobile app for iOS and Android devices. When techs are in the field, no connection is required for them to complete their work. The mobile app automatically syncs when it detects a signal/connection available.
Pool Brain is integrated with QuickBooks Online, WaterGuru, LaMotte Spin Touch, Orenda Calculator (LSI) and Heritage Pool Supply.
$55 per technician per month. $10 per month for all admin users (unlimited admin users, only $10 per month total for all admins). All features included. No hidden fees.
Pool Brain was built by pool industry experts for medium to large businesses to solve the needs of pool companies at scale from day one. The largest companies in the U.S. trust and use Pool Brain.
Pool Brain offers support through chat and a Help Center. The Pool Brain customer support team members also have pool company experience and are considered the best in the industry.