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Pool Brain

Pool Brain

Claimed

Claimed

Last Updated Jan 29, 2026

Overview

Pool Brain stands out as comprehensive, enterprise-level pool company software platform designed by industry experts to manage and optimize everything to give you more time, more money and less stress

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Overall Rating

Based on 25 users reviews

4.8

Rating Distribution

Positive

96%

Neutral

0%

Negative

4%

Starting Price
Custom

Pool Brain Specifications

Work Order Management

Scheduling & Dispatching

Mobile Access

Customer Relationship Management (CRM)

View All Specifications

What Is Pool Brain?

A modern “all in one” solution built by industry experts to give you more time, more money and less stress.

Pool Brain is an "all in one" pool company software platform (SaaS) that optimizes everything and allows managers to track patterns with alerts, reports, graphs, and charts. Supervisors can monitor chemical expenses, create job checklists, proactivel review alerts, and manage real-time job statuses on a map. 

The software also supports multiple bodies of water per property, syncs with QuickBooks, and offers offline functionality on Android and iOS. Moreover, technicians can optimize routes, view job details, and report issues easily via the app.

Pool Brain Pricing

The Pool Brain price starts at $60/month (1 tech - $55/month and office admin userids - $10/month, which includes access for unlimited office users. It also consists of all features, free setup & onboarding, and no hidden costs. Request a personalized Pool Brain pricing quote for your business.

Pool Brain Integrations

The software integrates with apps like: 

  • QuickBooks Online
  • WaterGuru
  • Orenda Calculator
  • LaMotte Spin Touch
  • Heritage Pool Supply (Cost syncing, ordering, shipment tracking)
Schedule a free Pool Brain demo to learn more about its native integrations as well as their Open API.

Who Is Pool Brain For? 

Pool Brain is designed for medium to large pool companies specializing in swimming pool building, cleaning, servicing, and repair businesses.  

Pool Brain was designed to meet the needs of these larger pool companies and smaller companies who want to grow fast. Pool Brain's founder owned a pool company in Phoenix, AZ with 35+ trucks and experienced the major pain points that ALL pool companies face (green pools, techs not doing work properly, high turnover, difficult scheduling/billing, extensive training times, chemical waste, list goes on). 

Pool Brain was designed from the ground up with the specific mission of solving these industry pain points with unique and powerful features. 

Today, the largest pool companies in the nation all use Pool Brain for that reason and many others. 

THE BOTTOM LINEPool Brain was built by pool industry experts to solve the needs of pool companies at scale from day one.

Is Pool Brain Right For You?

Pool Brain streamlines pool service operations with automated billing, customizable alerts, job templates, and easy scheduling. It tracks profits, technician pay, and equipment, offers a seamless, real-time two-way QuickBooks Online sync, and prevents bad reviews through built-in customer feedback, making it a robust choice for efficiency, accuracy and accountability. 

Pool Brain is the top choice for thousands of medium to large pool companies, such as Shasta Pools, Riverbend Sandler Pools, Keith Zars Pools, Tortorella Group, Poolie, National Pool Partners, and America's Swimming Pool (ASP).

Still not sure about Pool Brain? Contact our support team at (661) 384-7070 for further guidance.

Pros And Cons of Pool Brain

Pros

  • Provides detailed customer service information

  • Automates payments, schedules, and chemical calculations

  • Customizable alerts and reporting

  • Increases work efficiency and reduces administrative tasks

Cons

  • Limited ability to send emails to specific customers, according to some software users

  • Mass uploading of customers is not possible without QuickBooks

Pool Brain Reviews

Total 25 reviews

4.8

All reviews are from verified customers

Rating Distribution

5

Stars

96%

4

Stars

0%

3

Stars

0%

2

Stars

0%

1

Stars

4%

Share your experience

KL

Keri L.

Consumer Services, 1-10 employees

5.0
October 2025

“Friendly and knowledgeable team

Pros

Whenever something feels off or I don't get it I jump into the help chat and get a quick friendly response. It honestly feels like someone's right there to guide me. If they can't solve it themselves they make sure it reaches the right people who can.

Cons

I can't really point to any downsides because whenever something comes up I message the help chat and they jump in to help me sort it out.

Rating Distribution

Ease of use

10

Value for money

10

Customer Support

10

Functionality

10

M

Mike

Consumer Services, N/A employees

More than a year

5.0
September 2025

“Designed by experts with powerful features

Pros

This software is definitely the best pool maintenance software I have used. For starters, one of the most standout things for me was the customer support which is second to none. Also it is clear that it was created by someone with real experience in running a pool business. Plus, personally by my experience, I found the user interface is extremely user friendly and overall I noticed that the software has a lot powerful features like excellent route optimization as well as helping me by generating reports and setting alarms to help me remember important reminders I've set. So for me, managing several of my businesses has never been simpler.

Cons

Nothing negative to say from my side. It does take some time to configure properly but once I set it up, onboarding both technicians and customers was incredibly smooth and pretty easy.

Rating Distribution

Ease of use

10

Value for money

9

Customer Support

9

Functionality

10

KN

Kevin N.

Consumer Services, 500+ employees

5.0
September 2025

“top-notch support

Pros

I use it for both routine maintenance and service work which has been really helpful. The support team puts in real effort to meet the needs of our owners. Moving over from our previous system went smoothly and without stress.

Cons

I still feel like it's missing a few things for renovation and construction work. Also I don't see a DocuSign option for contracts right now.

Rating Distribution

Ease of use

10

Value for money

10

Customer Support

10

Functionality

9

View All 25 Reviews

Frequently Asked Questions

Yes, Pool Brain provides Open API access.
Pool Brain supports the English language.
Yes, Pool Brain offers a dedicated mobile app for iOS and Android devices. When techs are in the field, no connection is required for them to complete their work. The mobile app automatically syncs when it detects a signal/connection available.
Pool Brain is integrated with QuickBooks Online, WaterGuru, LaMotte Spin Touch, Orenda Calculator (LSI) and Heritage Pool Supply.
$55 per technician per month. $10 per month for all admin users (unlimited admin users, only $10 per month total for all admins). All features included. No hidden fees.
Pool Brain was built by pool industry experts for medium to large businesses to solve the needs of pool companies at scale from day one. The largest companies in the U.S. trust and use Pool Brain.
Pool Brain offers support through chat and a Help Center. The Pool Brain customer support team members also have pool company experience and are considered the best in the industry.