Pool Brain: Reviews, Pricing & Free Demo - Software Finder

Name: Pool Brain
Rating: 4.8 (25 reviews)

Last Updated Jan 29, 2026

Overview

Pool Brain stands out as comprehensive, enterprise-level pool company software platform designed by industry experts to manage and optimize everything to give you more time, more money and less stress

Overall Rating

Based on 25 users reviews

4.8

All Reviews

Rating Distribution

Positive

96%

Neutral

Negative

Starting Price

Custom

Product Snapshot

Pool Brain Specifications

Work Order Management
Scheduling & Dispatching
Mobile Access
Customer Relationship Management (CRM)
Inventory Management
Invoicing & Billing
GPS Tracking
Reporting & Analytics
Job Costing
Service Contract Management

View All Specifications

What Is Pool Brain?

A modern “all in one” solution built by industry experts to give you more time, more money and less stress.

Pool Brain is an "all in one" pool company software platform (SaaS) that optimizes everything and allows managers to track patterns with alerts, reports, graphs, and charts. Supervisors can monitor chemical expenses, create job checklists, proactivel review alerts, and manage real-time job statuses on a map.

The software also supports multiple bodies of water per property, syncs with QuickBooks, and offers offline functionality on Android and iOS. Moreover, technicians can optimize routes, view job details, and report issues easily via the app.

Pool Brain Pricing

The Pool Brain price starts at $60/month (1 tech - $55/month and office admin userids - $10/month, which includes access for unlimited office users. It also consists of all features, free setup & onboarding, and no hidden costs. Request a personalized Pool Brain pricing quote for your business.

Pool Brain Integrations

The software integrates with apps like:

QuickBooks Online
WaterGuru
Orenda Calculator
LaMotte Spin Touch
Heritage Pool Supply (Cost syncing, ordering, shipment tracking)

Schedule a free Pool Brain demo to learn more about its native integrations as well as their Open API.

Who Is Pool Brain For?

Pool Brain is designed for medium to large pool companies specializing in swimming pool building, cleaning, servicing, and repair businesses.

Pool Brain was designed to meet the needs of these larger pool companies and smaller companies who want to grow fast. Pool Brain's founder owned a pool company in Phoenix, AZ with 35+ trucks and experienced the major pain points that ALL pool companies face (green pools, techs not doing work properly, high turnover, difficult scheduling/billing, extensive training times, chemical waste, list goes on).

Pool Brain was designed from the ground up with the specific mission of solving these industry pain points with unique and powerful features.

Today, the largest pool companies in the nation all use Pool Brain for that reason and many others.

THE BOTTOM LINEPool Brain was built by pool industry experts to solve the needs of pool companies at scale from day one.

Is Pool Brain Right For You?

Pool Brain streamlines pool service operations with automated billing, customizable alerts, job templates, and easy scheduling. It tracks profits, technician pay, and equipment, offers a seamless, real-time two-way QuickBooks Online sync, and prevents bad reviews through built-in customer feedback, making it a robust choice for efficiency, accuracy and accountability.

Pool Brain is the top choice for thousands of medium to large pool companies, such as Shasta Pools, Riverbend Sandler Pools, Keith Zars Pools, Tortorella Group, Poolie, National Pool Partners, and America's Swimming Pool (ASP).

Still not sure about Pool Brain? Contact our support team at (661) 384-7070 for further guidance.

Pros And Cons of Pool Brain

A quick look at Pool Brain's strengths and weaknesses to
help you decide if it's the right fit

Pros

Provides detailed customer service information
Automates payments, schedules, and chemical calculations
Customizable alerts and reporting
Increases work efficiency and reduces administrative tasks

Cons

Limited ability to send emails to specific customers, according to some software users
Mass uploading of customers is not possible without QuickBooks

Pool Brain Reviews

Insights from real users on Pool Brain’s features,
performance, and overall experience.

Total 25 reviews

4.8

All reviews are from verified customers

Rating Distribution

Stars

96%

Stars

Share your experience

Keri L.

Consumer Services, 1-10 employees

5.0

October 2025

“Friendly and knowledgeable team”

Pros

Whenever something feels off or I don't get it I jump into the help chat and get a quick friendly response. It honestly feels like someone's right there to guide me. If they can't solve it themselves they make sure it reaches the right people who can.

Cons

I can't really point to any downsides because whenever something comes up I message the help chat and they jump in to help me sort it out.

Rating Distribution

Ease of use

Value for money

Customer Support

Functionality

Mike

Consumer Services, N/A employees

More than a year

5.0

September 2025

“Designed by experts with powerful features”

Pros

This software is definitely the best pool maintenance software I have used. For starters, one of the most standout things for me was the customer support which is second to none. Also it is clear that it was created by someone with real experience in running a pool business. Plus, personally by my experience, I found the user interface is extremely user friendly and overall I noticed that the software has a lot powerful features like excellent route optimization as well as helping me by generating reports and setting alarms to help me remember important reminders I've set. So for me, managing several of my businesses has never been simpler.

Cons

Nothing negative to say from my side. It does take some time to configure properly but once I set it up, onboarding both technicians and customers was incredibly smooth and pretty easy.

Rating Distribution

Ease of use

Value for money

Customer Support

Functionality

Kevin N.

Consumer Services, 500+ employees

5.0

September 2025

“top-notch support”

Pros

I use it for both routine maintenance and service work which has been really helpful. The support team puts in real effort to meet the needs of our owners. Moving over from our previous system went smoothly and without stress.

Cons

I still feel like it's missing a few things for renovation and construction work. Also I don't see a DocuSign option for contracts right now.

Rating Distribution

Ease of use

Value for money

Customer Support

Functionality

View All 25 Reviews

Frequently Asked Questions

Quick answers to common questions to help you better understand the product, features, and services.

Does Pool Brain offer an Open API?

Yes, Pool Brain provides Open API access.

What language does Pool Brain support?

Pool Brain supports the English language.

Does Pool Brain offer a mobile app?

Yes, Pool Brain offers a dedicated mobile app for iOS and Android devices. When techs are in the field, no connection is required for them to complete their work. The mobile app automatically syncs when it detects a signal/connection available.

What apps and platforms does Pool Brain integrate with?

Pool Brain is integrated with QuickBooks Online, WaterGuru, LaMotte Spin Touch, Orenda Calculator (LSI) and Heritage Pool Supply.

What types of pricing plans does Pool Brain offer?

$55 per technician per month. $10 per month for all admin users (unlimited admin users, only $10 per month total for all admins). All features included. No hidden fees.

Who are the users of Pool Brain?

Pool Brain was built by pool industry experts for medium to large businesses to solve the needs of pool companies at scale from day one. The largest companies in the U.S. trust and use Pool Brain.

What kind of support does Pool Brain offer?

Pool Brain offers support through chat and a Help Center. The Pool Brain customer support team members also have pool company experience and are considered the best in the industry.