Last Updated
Overview
Document Locator helps HR teams store, organize, and retrieve employee files securely without paper-based clutter. It can take time to set up forms and workflows. Overall, the system simplifies managing employee records, improves compliance with audit trails, and makes finding critical documents fast and reliable.
Overall Rating
Based on 15 users reviews
4.6
Rating Distribution
Positive
93%
Neutral
7%
Negative
0%
Starting Price
Custom
Document Locator Specifications
Onboarding Software
Recruiting Software
HR Case Management Software
HR Reporting Software
What Is Document Locator?
Document Locator is an HR document control system designed to replace filing cabinets and scattered network folders with a secure, centralized digital archive. It handles everything from employee records and onboarding forms to policies, separation files, and compliance documents. The platform automates workflows—for example, required reading or retention alerts—and dynamically builds folder structures based on HRIS or payroll actions, ensuring consistency and reducing manual effort. Every file interaction is logged for auditing, boosting security and accountability.
Document Locator Pricing
Document Locator Integrations
Document Locator software seamlessly integrates with various applications, including:
- Sage
- Sun Infor
- Microsoft Dynamics
- Paycom
- Paylocity HR & Payroll
- Namely HR
- QuickBooks
Who Is Document Locator For?
The platform supports organizations of all sizes and is suitable for diverse industries, such as:
- Manufacturing
- Food and beverages
- Government
- Healthcare
- Property management
- Financial services
- Life sciences
- Education
Is Document Locator Right For You?
Document Locator is a strong choice for HR departments needing better control over documents. It improves organization, supports regulatory compliance, reduces manual errors, and enhances collaboration across teams. With flexible deployment options and extensive Document Locator features, it fits various IT environments. Businesses also benefit from faster audits, improved data security, and streamlined processes, making it especially valuable in highly regulated industries.
Still not sure if Document Locator is right for you? Our support staff is available at (661) 384-7070 to help you make the right decision.
Document Locator Features
Document Locator centralizes applicant records and email communications so HR teams can access candidate files instantly. It automates filing and workflows, uses templates for offer letters and notifications, and enforces review and approval procedures. Recruiters spend less time on paperwork and more time identifying top candidates.
Employee files are stored securely and made searchable, replacing filing cabinets and network drives. The system auto-files documents with consistent naming and structure, integrates with HRIS, and includes audit trails. HR staff retrieve and manage files more efficiently across onboarding, separation, and lifecycle events.
When staff leave, Document Locator automates offboarding workflows: it categorizes records, applies retention policies, and notifies stakeholders—for payroll, IT, and facilities. Separation tasks trigger alerts and ensure records are managed correctly from departure to archive.
The software’s built-in retention rules let HR define how long files stay active, alert when expiry approaches, and prevent premature deletion. Integration with HRIS keeps retention policies aligned with employee status changes. Reports and audit logs ensure compliance and reduce the risk of financial or regulatory exposure.
Workflow automation speeds onboarding by routing documents and tasks to appropriate stakeholders. Electronic forms replace paper-based requests and status changes. HR staff stay notified and organized, helping new employees receive timely documentation and access while reducing administrative delays.
