Last Updated
Overview
Document Locator helps HR teams store, organize, and retrieve employee files securely without paper-based clutter. It can take time to set up forms and workflows. Overall, the system simplifies managing employee records, improves compliance with audit trails, and makes finding critical documents fast and reliable.
Overall Rating
Based on 15 users reviews
4.6
Rating Distribution
Positive
93%
Neutral
7%
Negative
0%
Starting Price
Custom
Document Locator Specifications
- Onboarding Software
- Recruiting Software
- HR Case Management Software
- HR Reporting Software
What Is Document Locator?
Document Locator is an HR document control system designed to replace filing cabinets and scattered network folders with a secure, centralized digital archive. It handles everything from employee records and onboarding forms to policies, separation files, and compliance documents. The platform automates workflows—for example, required reading or retention alerts—and dynamically builds folder structures based on HRIS or payroll actions, ensuring consistency and reducing manual effort. Every file interaction is logged for auditing, boosting security and accountability.
Document Locator Pricing
Document Locator Integrations
Document Locator software seamlessly integrates with various applications, including:
- Sage
- Sun Infor
- Microsoft Dynamics
- Paycom
- Paylocity HR & Payroll
- Namely HR
- QuickBooks
Who Is Document Locator For?
The platform supports organizations of all sizes and is suitable for diverse industries, such as:
- Manufacturing
- Food and beverages
- Government
- Healthcare
- Property management
- Financial services
- Life sciences
- Education
Is Document Locator Right For You?
Document Locator is a strong choice for HR departments needing better control over documents. It improves organization, supports regulatory compliance, reduces manual errors, and enhances collaboration across teams. With flexible deployment options and extensive Document Locator features, it fits various IT environments. Businesses also benefit from faster audits, improved data security, and streamlined processes, making it especially valuable in highly regulated industries.
Still not sure if Document Locator is right for you? Our support staff is available at (661) 384-7070 to help you make the right decision.
Document Locator Features
Recruiting
Document Locator centralizes applicant records and email communications so HR teams can access candidate files instantly. It automates filing and workflows, uses templates for offer letters and notifications, and enforces review and approval procedures. Recruiters spend less time on paperwork and more time identifying top candidates.
HR File Management
Employee files are stored securely and made searchable, replacing filing cabinets and network drives. The system auto-files documents with consistent naming and structure, integrates with HRIS, and includes audit trails. HR staff retrieve and manage files more efficiently across onboarding, separation, and lifecycle events.
Employee Separation
When staff leave, Document Locator automates offboarding workflows: it categorizes records, applies retention policies, and notifies stakeholders—for payroll, IT, and facilities. Separation tasks trigger alerts and ensure records are managed correctly from departure to archive.
Records Retention
The software’s built-in retention rules let HR define how long files stay active, alert when expiry approaches, and prevent premature deletion. Integration with HRIS keeps retention policies aligned with employee status changes. Reports and audit logs ensure compliance and reduce the risk of financial or regulatory exposure.
Employee Onboarding
Workflow automation speeds onboarding by routing documents and tasks to appropriate stakeholders. Electronic forms replace paper-based requests and status changes. HR staff stay notified and organized, helping new employees receive timely documentation and access while reducing administrative delays.
Pros And Cons of Document Locator
Pros
Seamless implementation and onboarding
Friendly customer and tech support
Full-text search makes documents easy to find
Cons
Occasional slowdowns during remote access sessions
Reporting capabilities may be limited
Document Locator Reviews
Total 15 reviews
4.6
All reviews are from verified customers
Rating Distribution
5
Stars67%
4
Stars27%
3
Stars7%
2
Stars0%
1
Stars0%
Share your experience
Education Management, 500+ employees
Less than a year
“Easy to find documents”
Pros
I can easily find any document with a quick keyword search. Its really efficient.
Cons
Sometimes it will pop up randomly or by accident which can be a little frustrating.
Rating Distribution
Ease of use
10
Value for money
10
Customer Support
10
Functionality
9
Hospital & Health Care, 1-10 employees
Less than a year
“Keeps everything well organized”
Pros
It makes organizing and finding my documents so much easier. Everything is much more streamlined now.
Cons
Honestly can't think of anything I dont like. This system makes organizing everything so much easier.
Rating Distribution
Ease of use
10
Value for money
10
Customer Support
10
Functionality
10
Hospitality, 11-50 employees
Less than a year
“Really like it!”
Pros
Integrating it into our existing system was so simple and the training process was not complicated either.
Cons
Nothing to complain about yet. For me, everything seems to be running smoothly so far.
Rating Distribution
Ease of use
10
Value for money
10
Customer Support
10
Functionality
10
Frequently Asked Questions
What other apps does Document Locator integrate with?
Document Locator features integrations with Sage, Sun Infor, Microsoft Dynamics, and many others.
What language does Document Locator support?
Document Locator supports English.
Does Document Locator offer an API?
Yes, Document Locator offers an API.
Does Document Locator have a mobile app?
No, Document Locator does not have a mobile app.
What level of support does Document Locator offer?
Document Locator offers support via phone, email, FAQs, and contact forms.
Who are the typical users of Document Locator software?
Document Locator is used by professionals in industries like manufacturing, government, food and beverages, and more.
What types of pricing plans does Document Locator offer?
Document Locator price depends on specific business needs. Users can get a custom Document Locator pricing quote accordingly.