Legal Files

What Is Legal Files?

Legal Files by Onit is a legal case and matter management software designed for organizations where legal work spans multiple matters, stakeholders, and regulatory requirements. It brings together case records and related activity to help legal teams track how matters progress, understand their history, and identify outstanding obligations. This supports more consistent case handling across complex legal operations.

What Is Legal Files Best For?

Legal Files stands out for its no-code configuration tools, which let teams tailor how matter intake, document organization, calendaring, and reporting work for each type of case. This suits legal departments that handle varied matters, such as litigation, contracts, and investigations, and want their system to reflect those differences while keeping one consistent process across them. Because the platform is built to adapt to different organizational structures, teams can reshape their setup as their work changes.

How Much Does Legal Files Cost?  

Legal Files' starting price is estimated at $800/user/year. The actual pricing may vary based on each organization’s size, configuration needs, and scope of implementation.

Firms should also consider the following potential additional costs when estimating their total investment:

• Implementation: $2,000-$10,000
• Data Migration: $1,500-$15,000
• Customization: $2,000-$8,000
• Integrations: $1,000-$5,000/integration
• Additional Training: $500-$2,000/session

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.

Legal Files Integrations

Legal Files integrates with the following Microsoft applications:

• Outlook
• Office
• SharePoint
• Teams

How Does Legal Files Work?

Here’s how a legal team can access Legal Files software and use it to manage a matter from intake through ongoing case activity.

• Log in with your credentials to access the platform
• Adjust fields and workflows to match how your team handles each type of matter
• Attach documents and contracts to the relevant matter and link related email correspondence directly to its records
• Add deadlines and calendar items so important dates are tracked throughout the matter
• Log updates as the case moves forward, building a running history of what happened
• Use reports and dashboards to monitor activity and pull up the records you need

Who Is Legal Files For?

Legal Files software supports legal teams across several types of organizations, including:

• Law firms
• Corporate legal departments
• Legal aid organizations
• Government agencies
• Universities
• Insurance firms
• Investigation agencies

Legal Files Use Cases

Based on Legal Files’ current capabilities, these are specific situations where the software can fit the needs of legal teams:

Public Law Offices Managing Litigation, Regulatory Matters, And Public Records Requests

Government legal teams may need to manage litigation alongside regulatory matters and public records requests, each with different documentation and deadlines. Legal Files can bring these matters into the same case management environment, while configurable processes allow legal personnel to adapt the system to the types of cases they handle. This can give government counsel a more structured way to manage varied legal obligations without treating each matter type as a separate system.

Insurance Legal Teams Coordinating Staff Counsel And Litigation Portfolios

Insurance organizations managing litigation through staff counsel often need visibility into cases, related documents, communications, and important dates. Legal Files organizes these records by matter, which can make it easier to track activity across a larger litigation portfolio. It helps insurers maintain clearer oversight of case developments and interactions with external counsel.

Legal Aid Organizations Managing High-Volume Intake And Casework

Legal aid organizations handling high volumes of cases might need to track intake, case activity, documents, and reporting requirements across different programs. Legal Files can be adapted to different case types while giving teams a shared structure for tracking matters and producing reports. Hence, it enables legal aid teams to follow each case from initial intake through ongoing casework.

Investigation Teams Protecting Sensitive Case Files

Investigations often involve sensitive information that has to stay tied to a specific matter while access is limited. Legal Files lets investigation teams restrict who can see sensitive case information and supports an audit trail of activity, which helps keep each case's history traceable.

Corporate Legal Teams Tracking Deadlines Across A Large Contract Portfolio

Corporate legal teams that handle contracts alongside other matters often end up with documents in one place, emails in another, and dates in a calendar elsewhere. Legal Files keeps contracts, related emails, and deadlines in one matter record, so counsel can see what is pending on each contract and when it is due. This ties each contract's history and upcoming dates to the matter instead of scattering them across inboxes and calendars.

Is Legal Files Right For You?

Legal Files is worth considering for legal teams that need to manage growing volumes of litigation, contracts, investigations, or compliance matters without losing visibility across their legal records. It could also be a suitable fit for organizations that handle different types of legal matters and need to keep their records organized and up to date.

Onit, Legal Files’ parent company, complies with SOC 2 Type 2, SOC 1 Type 2, and HIPAA standards. Some of its security measures include 256-bit SSL encryption, access controls, continuous firewall monitoring, and managed backups.

Still not sure if Legal Files software is right for you? Get in touch with us at (661) 384-7070, and we will help you make a confident decision.