Knowify Reviews

“GK Engineering UK Steel Contractor

Pros

Online, Seamless integration and Quick implementation are few features among many which I like the most.

Cons

Managing client billing, retention and outstanding payments can be frustrating at times. Modifying invoices can also cause issues at time.

“Knowify is a great tool for the company

Pros

The integration with QBO is exceptional. The customer service is outstanding and quickly resolves any issues.

Cons

There is nothing much to say but I think the cost could be a bit lower.

“Up Your Game with Knowify

Pros

The ability to track jobs, profitability, productivity/efficiency, job costing and expense management is a game changer. The reporting and data provided by Knowify allow us to analyze areas for improvement and implement processes to achieve our goals. If I had to highlight one thing Knowify does exceptionally well is its Change Order Management. We can capture revenue from change orders more frequently and thoroughly than ever before. This alone provides a significant return on investment and makes it worth every penny. We regularly recommend Knowify to other subcontractors and GCs because we've experienced the benefits firsthand. The more organized our customers and other subcontractors are, the better the entire industry becomes. I must mention Knowify's customer service it's the best support we've ever received from any platform. Their training is exceptional, and they continuously improve their product. I never miss their monthly focused training sessions and encourage my team to attend for their own development.

Cons

One drawback of Knowify is the general nature of its permission structure. However, we are actively collaborating with their developers to create a more detailed approach to address this issue. Despite this "con" we highly value our relationship with the Knowify team because they genuinely listen to and address our concerns. On a lighter note some of our team members didn't particularly like the name "Knowify" So, we playfully nicknamed it "Spike" by associating the orange "O" with a spiked hairdo.

“Number one tool I use daily

Pros

I use it every day for my proposals and I absolutely love it. It is so easy to navigate and use. Its self-explanatory to me even though I am not particularly knowledgeable about the software. In the past I was a marketing manager for Computer Associates but I've always disliked complicated software packages that make you scratch your head and waste time. Knowify is by far the simplest package I've ever used. I love it, and I can't imagine my job without it. It has made my job 50% easier.

Cons

I can't think of anything I dislike about Knowify.

“Knowify is a great produt

Pros

Knowify is a software that is very user-friendly. It is intuitive and greatly assists with our daily project requirements.

Cons

When I enter numerous bills Knowify become a bit slow.

“Our company uses Knowify daily

Pros

We mainly use Knowify to track jobs and we love how organized everything is. It is incredibly easy to use and we will continue using Knowify.

Cons

N/A. Everything we use Knowify for has been advantageous to us. Yes we would prefer more reporting options that can pull all job information we need. But overall we are pleased.

“Getting to understand the system of Knowify

Pros

It is pretty straightforward although there is a lot to learn. The YouTube videos are helpful.

Cons

For me personally there is nothing I dislike about it. I believe it is just a matter of personal understanding and ensuring I execute my job duties properly. Overall it's pretty great and makes performing my tasks easy.

“Tile company user

Pros

Knowify is very light software as you do not have to worry about the space in your device. Also you do not have to do much to train others on. The quoting functions are simple and fast.

Cons

The mobile app is designed for field personnel and lacks the features I need as an owner for sales purposes. It doesn't have a CRM and the scheduling workflow feels awkward. The financial integration with QuickBooks is quite basic.

“I would be "lost" without "MY" Knowify

Pros

Our company works on projects for cities, counties and government entities and each requires weekly Certified Payroll documents. With Knowify I can easily generate custom reports that provide exact project details, sign-in and sign-out times and hours worked. It has made my job so much easier.

Cons

It would be helpful if Knowify had a dedicated area to store documents such as contracts, bonds etc, that can be attached to individual projects.

“Just because

Pros

I am amazed at how simple it is to track the hours and check-ins of our team.

Cons

The one drawback is that It doesn't remember the previous jobs you clocked into.

“Great Value

Pros

Knowify is user friendly, offers a wide range of features and is transparent about its capabilities. They don't make false claims to sell their product.

Cons

There are some features we would like to see added or improved, especially when it comes to better reporting on the specific information we need.

“Highly Disappointed

Pros

It provides great value for its price although there are more limitations than features.

Cons

Many AIA project management features are lacking.

“Great Program, I wish it could be tailored to architects more

Pros

I switched to Knowify primarily because of how it presents invoices with the percentage billed and percentage complete. The job costing functions are also quite helpful.

Cons

It can be challenging to use. The program was primarily built for contractors so as an architecture firm, we sometimes struggle to make it align with our needs. However we have generally been able to make it work for us.

“Knowify Review

Pros

It is relatively easy to set up and use and I can easily access all my projects.

Cons

Having to click around a lot to find things can be annoying at times.

“Run your business efficiently

Pros

The dashboard is well-organized and there are numerous features available. Starting a new project, adding descriptions, dividing the job into phases and setting budgets for each phase is also a hassle free process now. The budget breakdown into materials, labor and subcontractor costs helps in estimating costs versus profits for each phase. The program simplifies calculating materials and labor costs by allowing you to input prices per unit and charge per hour and then automatically calculates the totals. I appreciate the seamless data syncing with accounting software like QuickBooks. Creating work schedules for staff and sending them tasks and time frames through the Knowify mobile app is convenient. The time tracker and detailed reporting module are impressive. Additionally, the paperless system allows for sending proposals with e-signature capabilities and invoices with links for online payment.

Cons

Knowify is excellent, but it requires a high level of experience with similar apps. On the positive side newcomers can download a demo version to practice and the software includes built-in user service templates.

“Amazing product

Pros

You do not have to go through a extensive training in order to learn and use this software. also it keeps all our information in one place.

Cons

I am currently satisfied with all the features offered.

“I highly recommend Knowify!

Pros

The software is excellent for generating and sending quotes, invoicing (with QuickBooks sync) and managing time entries from the crew.

Cons

It would be fantastic to have a project pipeline and the ability to create tasks for project managers based on each stage in the pipeline. Additionally, having touch points created for follow-up with leads in the CRM would be beneficial.

“Great Product

Pros

This is hands down a fantastic product.

Cons

It would be great to have the option to update each customer with specific AIA documents using templates.

“Great user interface, robust features and a reasonble price

Pros

After an extensive search for construction management software we narrowed it down to Contractor Foreman and Knowify. While Knowify has a simple and user friendly interface, which is key when dealing with construction employees who may not be technologically advanced (no offense), we ultimately chose CF because it was half the price and offered more customization options for our specific needs. If CF wasn't available we would have definitely gone with Knowify.

Cons

The overall user interface is great because it is easy even possible for a 5th grader to learn. However, it is not as customizable as we prefer.

“Overall Good Software for Construction Industry

Pros

The product is easy to use with a good interface. I particularly like the sub client feature and the ability to customize contracts.

Cons

We need better reporting systems for our commission-based sales reps. It's important to have separation between sales rep contracts.

“Very complete

Pros

Knowify provides all the necessary tools for effortlessly tracking hours and expenses.

Cons

The software lacks the option for employees to request leave.

“Great Program

Pros

This software simplifies change orders, invoicing and documentation, making the process smooth and efficient.

Cons

Occasionally, the address lookup system doesn't function properly. The phone login app tends to lag or not work at times. It would be helpful if I could add lines between existing lines on the breakdown or bill of materials for better grouping and understanding.

“Decent

Pros

It offers most of the features that I am interested in. even though it doesn't cover everything.

Cons

There is no monthly average for hours and I would like it to calculate pay. It should be more user-friendly for the company where the work is being done.

“Game Changer for my company

Pros

I find the ease of use and the bidding and invoicing functions particularly great among all.

Cons

Inputting receipts and job costs can be challenging. I am gradually improving my process but I wish there was an easier way.

“Superb customer service, versatile product

Pros

Once set up, it's easy to use and learn which is very important. The dashboards are helpful and the navigation is reasonable. The customer service is truly exceptional, with quick and clear responses. Also the support team provides helpful answers to questions. They also offer fast customization turnaround.

Cons

Currently, I cannot make any template changes to the base templates for invoices and other forms. All such modifications must go through Customer Service. At present a company using the software can only have one template for each form. The software is most useful when linked to QuickBooks although it can still be used independently.

“Knowify is great!

Pros

Knowify is amazing! We're using their new property management software which is incredibly intuitive and user-friendly. The integrations are fantastic and ensure a smooth workflow. The mobile app is simple to use, making it easy for all our supervisors to navigate whether in English or Spanish, which is a significant advantage.

Cons

I can't find any downsides to Knowify. We were so impressed with it that we signed up before our free trial ended.

“New customer in the subcontractor trade

Pros

I love how I can keep track of all my jobs, from active to those still in the bidding process. I can assign my team to any job, manage timesheets and even utilize the catalog to track pricing and material pick-ups. The app is the cherry on top for us, especially since it's one of the few apps that can be used in Spanish, which is important for our Spanish-speaking employees. The punch-in and clock-out feature, along with geofencing, is a great addition.

Cons

It would be great if the specific labor rates could be included in one of the lower plans instead of the highest plan and this is the only reason I need to use the highest plan.

“New Building New Software

Pros

It allowed us to accurately track and manage every aspect of the larger project, down to the last penny.

Cons

The only problem am facing is that my older phone doesn't support the Knowify app.

“Great customer service and all around software

Pros

Knowify is very easy to use and includes all the features I need in one place.

Cons

Honestly, there is nothing I dislike about the software. It is incredibly helpful for me and I use it every day.

“Knowify Review

Pros

It allows for tracking job costing and payroll seamlessly within a single application.

Cons

I wish there was more flexibility in job cost categories. It would be great to have some customization options.

“Great for organizing our active work day

Pros

It serves as an excellent communication tool, allowing us to stay updated on job locations and promptly address any issues that may come up.

Cons

Some of the people trying to use the program are facing troubles to some extent and I think it is natural as you cannot understand everything at once.

“Great program for managing my commercial roofing company

Pros

This software allows me to track my employees time and job locations, providing valuable insights into the actual duration of each job. The estimating feature is excellent once you have entered your pricing. Estimating templates ensure that no parts or pieces are overlooked. The customer service is outstanding.

Cons

So far, I haven't encountered any cons. I have been using this software for over a year.

“The only software for Subcontractors

Pros

Ideal for companies operating in the residential and commercial sectors. In short Knowify is a great solution.

Cons

The software could benefit from being more flexible in terms of customization especially when it comes to project calendars.

“Everything in one place!

Pros

With Knowify, I can effectively handle my leads, proposals, project costs and time sheets. The seamless sync with QuickBooks simplifies our day-to-day operations. Among all the apps we tried Knowify was the only one that offered customizable proposal templates which was extremely helpful since we communicate with our customers in French here in Quebec.

Cons

It would be fantastic if I could manage my leads like a CRM within the software as it would save me from paying for another CRM tool. Additionally, syncing calendars with Google Calendar for scheduled jobs and CRM activities would be a great feature to have.

“Customer Support

Pros

The customer support is fantastic. I receive prompt responses to my questions and the support staff remains in contact until the issue is resolved. So I am satisfied. They are also open to suggestions for improving the software for users.

Cons

Honestly, I can't think of any cons about the product.

“Great Job Costing for all specialty contractors

Pros

The budgeting, invoicing and payment synchronization with QuickBooks Online work excellently.

Cons

It takes some time to learn and set up the software.

“Concerns with Knowify

Pros

It serves as a front-end to QuickBooks and improves job tracking. We used to track jobs manually which used to takes a lot of time but Knowify has been a helpful addition. The reports are also quite useful.

Cons

When we started to use Knowify, it initially lacks user friendliness. There are several "quirks" in the system and we have been requesting fixes since 2018. Our company can't be the only one experiencing these issues. Knowify has been somewhat helpful but still falls short for my specific needs. For example, adding another default phase for subcontractors has become a terrible data entry process. The support hasn't been great either. Regarding job numbering, if jobs are initiated in Knowify or QuickBooks and they communicate properly, the last issued number should automatically populate, but it doesn't happen despite Support's suggestions to mark it in preferences.

“Good Program for Contractors

Pros

I like the customization options for quotations, line items and the catalog.

Cons

The scheduling software is quite basic and lacks the ability to add additional details. So we have to rely on another program for that.

“Great for the sub-trades

Pros

Knowify excels in connecting users with clients in terms of financials. Creating contracts is also a breeze and their change order management is smooth.

Cons

There are inconsistencies in the UI where different form fields are presented for similar tasks depending on the billing style of a project. It's important to know the available information for sharing with clients before attributing time or materials to a project. The calendar doesn't provide much value to our business especially since scheduling is done in 15-minute intervals and mobile use is necessary.

“Business Tool

Pros

Knowify is equipped with multiple good features, templates, job costing capabilities, digital signature functionality, and fantastic customer support.

Cons

The user interface is a bit confusing and the reports still have a long way to go.

“Knowify Review

Pros

I like that the software handles all the job costing efficiently.

Cons

I don't have any cons to mention about this software.

“We like knowify!

Pros

Knowify allows easy tracking, submission and export of the financial status of each job we undertake.

Cons

Not everything exports and imports smoothly from QuickBooks.

“Good app, not for every type of company

Pros

The website and features are easy to navigate and they are willing to accommodate your business needs within the app.

Cons

The support even from the owner, can be condescending, and the overall quality of customer service needs significant improvement. Many attention grabbing features are added to the site without thorough testing which results in frequent failures. The communication between QuickBooks and Knowify as well as the Zapier integration could be better. The time tracking, service breakdown and project management aspects also require significant improvement. Considering the price we pay, I expected more.

“Has some issues but, good overall

Pros

It is well organized and have an effective time tracker which is great for tracking profitability.

Cons

There are too many emails being sent to employees especially for purchase approvals. Invoicing for time and materials jobs is complicated. I would prefer more flexibility in customizing how my invoices are presented.

“Knowify Review

Pros

I appreciate that Knowify allows me to handle everything from lead generation to bidding and contract management.

Cons

Knowify can sometimes be unpredictable with its search engines.

“Recommend Knowify

Pros

Knowify is highly user-friendly and easy to use. It offers AIA Billing at an affordable price and syncs seamlessly with our QuickBooks, eliminating the need for double entry.

Cons

It would be helpful to have a more detailed breakdown of the schedule of values.

“Great Idea, Wish it worked better

Pros

It serves as an effective customer sales tool and aids in contract management.

Cons

Setting up Tsheets to apply to the job requires a significant amount of effort. The way contracts and phases are determined may not align with how I want to track costs and time. I am also doubtful about the accuracy of the numbers. I prefer to have all hours and materials accounted for in relation to the entire job, without spending hours assigning each expense or hour to a specific phase.

“Great for Job Costing and Budgeting

Pros

The job costing and budgeting functionality impressed me. Additionally, the inclusion of GPS-enabled time tracking is great as it was the key for our business.

Cons

well, I am searching for software that offered more comprehensive workflow management and job tracking functionality. Even though this software wasn't chosen, I believe it's an excellent option for companies with fewer jobs. The company I worked for had numerous small jobs that required extensive workflow management.

“Knowify has given us a solution to a problem no-one else could solve

Pros

Knowify allows us to release partial invoices each month. This is process should be a straightforward but no other software seemed to offer a simple solution except Knowify. The support has been excellent and very prompt whenever we needed it.

Cons

It would be great to have a simpler way to visualize what has been billed and what is outstanding. But I must say that the new dashboard does help to some extent.

“Great management software with excellent customer support

Pros

The customer support is unparalleled. They respond and address issues within the hour and the software is easy to navigate and intuitive.

Cons

Occasionally, there are minor glitches that can be a bit annoying but they are usually resolved quickly and efficiently.