Paycom is a cloud-based human capital management (HCM) platform that streamlines payroll administration and HR functions in one unified system. It offers a seamless experience for both employees and employers, enabling them to efficiently manage payroll data, including paid time off (PTO).
Employees can add their PTO requests directly into the system, which allows admins or managers to review them. Once the request has been processed, Paycom offers real-time tracking of the PTO balance and automatically syncs those off-hours with payroll and calendar to avoid understaffing.
Today, we will tell you how to add PTO on Paycom in this guide, but first things first, let's take a look at Paycom's PTO system.
Paycom's PTO system, a key feature within the 'Time and Labor Management' section of the Paycom platform, empowers both employees and employers to manage PTO through self-service features. The system allows administrators to set policies and protocols, while employees can request, track, and keep an account of their PTO directly through their online accounts. Here's how PTO requests move within Paycom:
Paycom provides both a mobile app and a website, allowing employees to request PTO through either platform. Here's a detailed guide on how to add PTO on Paycom using both platforms:
How To Add PTO On Paycom Using Computer
Here's how to add PTO on Paycom using your desktop:
Step 1: Log In to Platform Using Credentials
Access the Paycom official site and click on the 'Login' button in the top right corner. Select a user type, such as 'Client,' 'Employee,' or 'Accountant.' Now, enter your credentials, like username, password, and last four digits of your SSN or PIN. Press the 'Log In' button to access the portal.
Step 2: Submit a PTO Request Using Self-Service Option
From the dashboard homepage, navigate to the 'Self-Services' section. Next, find and select the 'PTO Request' or 'Request Time Off' option. Use the on-screen calendar to input your leave's start and end dates, then fill out the rest of the PTO request form.
Step 3: Choose Leave Type and Mark Availability
Select the required leave type from the options set by your employer, such as 'Paid Time Off' and 'Unpaid Time Off.' Use checkboxes like 'Unavailable All Day' and 'Unavailable During Time Off' to specify your availability status.
Step 4: Add Notes and Submit Request
Add any notes for your manager, providing a brief explanation for your leave. Then, review the request for accuracy before submitting it, and click 'Submit' to send it to your manager or HR for approval.
Step 5: Receive Confirmation
After submitting the request, you will receive a confirmation message. Your payroll manager or administrator will be notified of the request. Once the request is processed (approved or denied), you will be notified, and your time-off balance will be updated accordingly.
Tip: If needed, check your accruals before applying for the PTO to ensure you have enough hours available in each category of paid-off time.
How To Add PTO On Paycom Using Mobile Phone
Here's how you can request time off on Paycom using your mobile phone:
Step 1: Log In and Access Time-Off Requests
Log in to your Paycom mobile app using your credentials. From the home page, navigate to the 'Time-off Requests' section and select 'Request Time Off.'
Step 2: Select Dates and Specify Hours
Select the date for your time off from the calendar view. You can select multiple dates by dragging your finger across the date range for which you want to apply PTO. After selecting the dates, click the small blue plus sign. Choose the number of hours for your PTO in the 'Hours per day' section (default is 8 hours).
Step 3: Choose Accrual and Leave Type
Select an accrual type and choose 'Paid Time Off' to confirm the date and time. Now, enter your reason for the request in a note for your manager. Review the details of your request for accuracy and submit it when ready.
Step 4: Wait For Confirmation Notification
Once your request is successfully submitted, a small banner notification will appear to confirm your submission. Your payroll administrator or manager will receive an alert about the request, and you will receive a notification (approved or denied) when your manager processes the request. Once the request is processed, your accrual will be updated accordingly.
Tip: Before planning or requesting a PTO, always check your available balance to avoid conflicts or deductions in the payroll.
By carefully following these steps, checking your PTO balance, and planning ahead, you can manage your PTO more effectively. This approach will help you stay organized at work while promoting a healthier work-life balance.