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The Agile family has equipped project management software teams with a myriad of tools that offer refreshing alternatives to traditional approaches. Prioritizing interactions and individuals over processes and agile tools is something popularized by this framework. Knowing how to use Agile methodology is necessary in today’s dynamic world. 

This comprehensive guide will explain the practical steps of Agile, taking it from a vague idea to a tangible reality. Knowing the definite steps to follow when practicing Agile project management software is crucial in optimizing the work process smoothly. 

What Is Agile Methodology And How Is It Beneficial In Project Management?

principles of agile

Although traditional project management methodologies are not completely obsolete, they can struggle to adapt to ever-changing needs of modern businesses. The Agile approach to project management relies on flexibility and iterations, making it ideal for dealing with unexpected situations. In contrast, the Agile Waterfall Hybrid methodology may not provide the same level of responsiveness in dynamic environments.

The crux of this methodology is breaking the project process into smaller cycles with each sprint having a measurable outcome. The four principles that guide Agile scrum methodologyare as follows:

  • Individuals Over Processes: Rather than focusing on rigid processes, Agile prioritizes human expertise and team collaboration throughout the project’s lifecycle.
  • Deliverables Over Documentation: Agile emphasizes the need to deliver a satisfactory and up-to-date product over excessive documentation that can become outdated. Moreover, deliverables need to be early, allowing continuous feedback and improvement.
  • Collaboration Over Negotiation: The customer needs to be involved in the development process so that expectations are communicated in a timely manner. This collaboration ensures the final product is aligned with the needs and expectations of the stakeholders.
  • Flexibility Over Rigidity: Responding to changing needs is more important than following a rigid plan in Agile. The lean agile methodology encourages adaptation and flexibility over adhering to a rigid structure. Overall, Agile aims to keep a responsive and adaptable approach to project management.

These core principles give Agile a significant advantage over traditional approaches to project management. Having short work iterations means earlier deliverables of features and more feedback loops. This practice allows teams to correct their course of action according to the stakeholders' expectations and ensure the final product is relevant and valuable. This, however, automatically translates into a more flexible work schedule, particularly in scaled Agile environments.

Furthermore, by emphasizing continuous improvement, Agile projects are kept up to date with new opportunities and gain a competitive edge in their time to market. Ultimately, the agile life cycle reduces the risk of failure by having open communication channels, boosting team morale, and creating more opportunities for identifying potential risks and coming up with mitigation strategies. 

Agile Project Management Steps

Agile steps

Although Agile Methodology was initially designed for software development projects, its core tenets can be applied to all project management scenarios. The Agile Software Development Lifecycle or SDLC for short is a series of stages a product goes through to reach completion. 

While the Agile methodology process flow may vary from situation to situation, the concept of iterations and short cycles can be found in every approach, including Crystal Agile methodology. The following six stages of agile development will explain this in detail.

The first phase focuses on the idea of the product itself. Before execution, a general outline of what is required from the project is drawn. Aspects such as the project’s aim, deliverables, scope, and potential benefits of agile are discussed by the project manager, team members, sponsors, and customers.

The objective of this phase is to determine what needs to be created and the justification for its production. It also acts as a guide for the development process for things to run smoothly.

The inception phase marks the transition from the planning stage to the ‘doing’ stage. The project’s needs are outlined, the features to develop are decided upon, and future steps are mapped out. Inception sets the stage for the iterative phase. This phase organizes work lists, forms different teams, and assigns them tasks.

The heart of the Agile lifecycle lies in the iteration or construction phase. This stage consists of time-constrained cycles known as sprints, which can last 2 to 4 weeks. Iteration is where the product is developed. Each agile sprint focuses on one aspect of the project with defined deliverables.

These deliverables are designed, tested, and refined during this stage based on feedback loops from customers and relevant stakeholders. The iteration phase also includes quality assurance and monitoring of performance. Regular agile meetings between teams are held to assess the project and adapt strategy for the upcoming sprint.

The iteration phase of the agile life cycle progresses until all achievable features are completed. The duration of this stage depends upon the size and complexity of the project. It can be divided further into the following five categories:

  • Plan: Clarify what is expected from team members and gather requirements to achieve project goals.
  • Develop: Incrementally build aspects of the product and integrate each feature into the overall picture when done.
  • Test: Working side by side with the development phase, the product is tested to ensure it is operating as planned.
  • Delivery: This is the stage where deliverables are shared with stakeholders for further feedback. However, it is not the release stage, rather, it is a check-in with the sponsors or people in charge.
  • Feedback: Feedback from stakeholders is addressed and integrated into the upcoming iteration cycle. These phases are repeated every cycle.

Once the project execution is wrapped up, it is greenlit for release. In Agile terms, the product is launched for end-users. However, it is still monitored for potential problems. The release stage is also responsible for tying all loose ends in terms of documentation, training sessions, and implementing marketing strategies.

The main objective of this phase is to provide the customer with a functioning product and facilitate the transition from agile testing to widespread use.

Depending on the service or product provided, your Agile process could also have a maintenance stage. This phase is responsible for overseeing customer support, determining and fixing bugs, and keeping track of updates. The maintenance team considers user feedback to make necessary changes to improve the overall experience with the product.

A product reaches its retirement stage when the technology it runs on becomes obsolete, it is being replaced, or users no longer need it. The same can be said for any services provided. An Agile methodology example also works on successfully shutting the project down. The retirement stage consists of actions such as moving end-users and data to a new system if needed.

Throughout all these Agile phases, the SDLC focuses on being flexible, involving customers closely, and continuously learning and improving. Types of agile methodology break the development process into smaller, manageable parts. This division allows teams to adjust to changes easily, provide value at every step, and make sure the final product is of high quality and meets user needs well.

How To Implement Agile In Project Managment?

Agile Implementation

When it comes to implementing the steps of an Agile lifecycle in your project management process, there are a few instructions to keep in mind. Firstly, it is imperative that all stakeholders are on a single page regarding their project expectations. Ensure a stakeholder buy-in by being clear about iterative delivery and the need for frequent feedback.

Secondly, it helps to get used to Agile processes on a smaller scale before applying it on larger and more complex projects. Allow the project team to experiment with different Agile methodologies and refine their approach before diving into big projects. 

An effective crutch when it comes to Agile implementation is using project management tools that support the methodology. Software such as Jira Service Management, Trello, and Smartsheet Software have robust Agile management options. Remember to ensure all communication channels are wide open and be prepared to adapt your plans according to unforeseen changes. 

The beauty of Agile is in its flexibility. By following the steps and techniques shared in the blog, you will be able to successfully implement the Agile approach in your project’s management.