Payroll mobile apps can simplify several processes through features like employee portals, geo-location, and time clocks. Which payroll application will suit your operations the best depends on several factors, including how intuitive it is and what capabilities it offers.
As easy as it sounds, choosing the right one is tricky because you don’t just have to evaluate the mobile app, but also the software that it comes with.
In this guide, however, we’ll just be focusing on the five best payroll mobile apps for Android that are free to use. We’ve assessed them based on what features they offer for employers and employees, their limitations, and pros and cons.
| Software | Key App Features | Ratings | Limitations |
| HR.my | GPS + Selfie Time Clock, Attendance Lookup, and Field Check-In | 4.4 | Contains ads in the free app |
| Time Clock Wizard | Time sheet editing, On-the-Clock GPS tracking, and Automatic data syncing | - | Users can only use the mobile app for free during their 14-day trial |
| Easy Time Clock | Employee coordinate tracking, Map for Out-of-Range Punch, Geofence exceptions | 5.0 | Adding notes in the system is not that intuitive |
| Homebase | Timesheets, Hour tracking, Shift scheduling | 4.4 | Notifications are not consistent |
| Roll By ADP | Chat-Based Payroll, AI-Powered payroll insights, Same-Day or Next-Day Direct Deposit | - | The mobile app is fully functional only during the 3-month free trial |
1) HR.my
HR.my is a free, cloud-based HR & payroll platform offering unlimited employee management, expense claims, leave and attendance tracking, and more.
Its mobile app, HR.my Mobile, lets managers decide whether selfie and geolocation should be necessary for the Time Clock. This gives them control over how employees check in, which enables more accurate payroll calculations.
Employees can use the app to check their attendance, Time Clock, and Field Check-In records without having to contact Human Resources (HR), eliminating a lot of back and forth. Moreover, attendance records can be searched based on tardiness, overtime, and undertime.
Limitations With Free App: The app is free, but it contains ads, which can be distracting for some users.
Key Features
Pros And Cons
Pros | Cons |
Centralized leave management, attendance tracking, and payroll records | Lacks features for onboarding and recruiting |
Enables employees to keep track of their daily attendance and work volume | Doesn’t offer payroll tax filing services |
Paperless e-claims and e-leave management enable efficient payroll calculations |
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2) Time Clock Wizard
Time Clock Wizard is a solution that helps with scheduling, time tracking, and payroll reporting. Its mobile app lets employees easily clock in and out, view their work schedule, and add time sheet changes.
Managers can generate payroll reports directly from the mobile app and send notifications to entire teams or individuals, ensuring timely communication. Additionally, employers can also upload receipt images for company reimbursement tracking, which helps keep expense records organized, making payroll calculations more accurate.
Limitations With Free App: Businesses can use the mobile app for free during a 14-day free trial. After that, they’ll have to switch to a paid plan.
Key Features
Pros And Cons
Pros | Cons |
Automatically adds working hours and tracks time offs requests Lets employees easily sign in and sign out Allows employees to put notes to explain what they did that day
| Employees have to email admins to get errors fixed Notifications are not consistent for overtime
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3) Easy Time Clock
Easy Time Clock is primarily for time tracking and letting employees check in and out, but it also offers features for payroll reporting. The mobile app has fingerprint login capabilities that eliminate the chances of buddy punching and ensure punch-ins are correct.
The software also equips managers with Geofence location restrictions to create a virtual boundary around worksites, forcing employees to reach the office on time and check in from the right place.
Limitations With Free App: Adding notes in the app for payroll processing and employee time is not that easy.
Key Features
Pros And Cons
Pros | Cons |
Employees can quickly clock-in and clock-out Can help managers accurately track paid-time-off All the functionalities are synced in real-time, eliminating the need for manual entries
| It can be difficult sometimes to find certain administrator options Entering time for lunch breaks is a bit complicated
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4) Homebase
Homebase is a payroll software for small businesses that also offers solutions for time-tracking, onboarding, and scheduling. Its mobile app for Android lets users save time with automated calculations, minimizing the chances of any mistakes. Managers are also able to generate timesheets easily with a single click.
Additionally, the timesheet and paycheck processing are synced with clock-ins and clock-outs, which ensures that worked hours are calculated accurately and that employees are paid fairly.
Limitations With Free App: Its notifications can be inconsistent sometimes
Key Features
Pros And Cons
Pros | Cons |
Geo-fencing helps ensure employees clock in only when they are in the office premises Lets managers see when and where employees clock in and clock out Enables employers to track employees’ break time | The clock-in and clock-out times don’t always register right away, creating confusion among employees It sometimes sends too many notifications, causing notification fatigue |
5) Roll by ADP
Roll by ADP is a mobile-first payroll solution for small businesses, solopreneurs, and multi-state teams. Its mobile app lets managers run payroll easily, with same-day and next-day digital deposits. With its AI-powered assistant, businesses can also get insights and automated suggestions for payroll management.
Moreover, the platform handles tax filing and deposits automatically, while the alerts keep you ahead of deadlines. Payroll is also synced with hours worked, employee details, and deductions, ensuring accuracy every run.
Limitations With Free App: Roll by ADP’s mobile app is fully functional only during a 3-month free trial; after that, paid plans are required.
Key Features
Pros And Cons
Pros | Cons |
It integrates well with the desktop app Processing payroll doesn’t take a lot of time The chat feature helps communicate effectively | Users cannot see payment history for individual employees The icons in the app are a bit difficult to understand
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Choosing the right payroll Android App for your business depends on multiple factors, such as the size of your business, the level of automation you need, how much control you want over what’s being tracked, and what you want to track in the first place.
All of the above-discussed apps have their strengths and weaknesses. For example, HR.my is best for teams needing a fully free HR and payroll app, while Time Clock Wizard suits businesses wanting flexible scheduling and reimbursements on mobile, along with payroll capabilities.
In the end, we highly recommend you research these solutions thoroughly, and by that, we mean to evaluate both the software and the mobile app together. This will give you a thorough understanding of what the complete software offers and you’ll be able to select the right one for your business.