Netchex is a cloud-based human resources (HR) platform that is designed to help businesses save time and simplify workflows. The software offers features for a wide range of functionalities, including time tracking, payroll, talent management, and benefits administration. 

While extremely valuable, the sheer number of functionalities offered could make the software difficult to use. That is why we have compiled this comprehensive guide to help managers and small business owners understand its features and use them effectively for streamlining HR processes. 

Keep reading and learn how to use Netchex the right way. 

Process Payroll

Netchex offers an integrated system that automates calculations and offers different payment methods for employers to compensate their employees. Here’s how you can use it to simplify your payroll: 

  • Use company-wide reporting for labor cost analysis and identify departments that are using excessive resources
  • Issue live checks using the NetPay system
  • Offer paycards to employees and automatically transfer funds to these paycards on paydays

Automate Taxes

The platform offers a range of features to automate taxes and reduce the chances of errors. Here’s how you can use these features: 

  • Pay withdrawals and handle Internal Revenue Service (IRS) filing electronically
  • Automate reporting and utilize company data for more accurate tax filing
  • Review W2 and access quarterly tax statements online
  • Use the Address, Compensation, and Tax Verification (ACT) feature to fairly pay your employees

Generate Reports And Analyze Data

Businesses can utilize its reporting features to structure data, create in-depth reports, and make better decisions. You can use its reporting tools to: 

  • Segment data and reports by different topics like HR, benefits, and payroll
  • Access pre-built reports that are categorized and formatted for specific functionalities
  • Store and save reports that are frequently accessed, saving managers valuable time
  • Utilize the built-in filters to search and sort data in different ways
  • Visualize reports in graphs and pictorial views to enhance clarity and comprehension
  • Customize reports using a range of color options, labels, and categories
  • Export reports in PDF format and Excel spreadsheets
  • Set compliance alerts to prevent any compliance violations and avoid hefty fines

Manage Employee Benefits

Netchex helps organizations provide their workforce with meaningful benefits packages, enabling them to raise the average employee satisfaction level. You can use this tool to: 

  • Automate carriers-related tasks with EDI feeds, digital forms, and NetEnroll
  • Enables employees to access and configure their benefits coverage using mobile or desktop
  • Use the ‘NetBenefits’ feature to manage qualifying life events, access compensation statements, and promote self-service enrollment
  • Sign and submit pre-populated forms electronically to carriers
  • Provide employees with necessary education on your organization’s benefits plans, helping them choose the ones that cater to their needs
  • Determine ACA eligibility by creating detailed ALE and FTE reports
  • Generate and file forms like 1094-Cs and 1095-Cs

Enhance Employee Engagement

The software offers a range of reliable tools to significantly enhance employee engagement, eventually leading to increased productivity and revenue. 

  • Create and customize review templates for self-evaluations, 360 reviews, and daily workflows, helping businesses gather data for process improvements
  • Track employee progress, manage reviews, and access essential information to create strategies that drive employee engagement
  • Appreciate your employees publicly and enable them to directly praise their peers, improving team bonding and collaboration
  • Use a number of surveys to monitor team morale and workers’ sentiment
  • Request feedback from individual employees to get a better understanding of how they feel and want to improve
  • Use ‘Shoutouts’ and ‘Kudos’ for giving personalized shoutouts to individuals and teams

Guage Employee Performance

Netchex equips managers with powerful tools to gauge employee performance, conduct performance reviews, and drive business growth. Here’s how you can use these tools: 

  • Create custom questions to probe deeper into issues that are hindering employee performance
  • Use customizable point scales to create evaluations
  • Add comment fields to let employees explain their concerns and issues in more detail
  • Get a company-wide view of upcoming tasks, ongoing projects, and delayed assignments
  • Utilize its comprehensive dashboard to compare performance scores for employees, review performance history, and download data for further analysis

Conduct Employee Learning Programs

The software comes with employee learning features, enabling businesses to improve their current workforce and make training more interactive. You can use these tools to: 

  • Design and create customizable curriculums based on the ever-changing business requirements
  • Review learning progress, quizzes, and activities to motivate employees to do better
  • Leverage a vast library of 2,000+ courses on various business topics like HR, compliance, and interpersonal skills. These courses are available in both English and Spanish
  • Import your existing training materials in the form of videos, images, audio, documents, and links
  • Use pre-built reports or create new ones to analyze training-related KPIs

Final Thoughts

Netchex is an all-in-one system designed to help businesses with every aspect of their workforce management. Mastering how to use it will help you get the most out of the platform. 

Above, we have explained its essential features and capabilities that users use the most. While some of its features require separate articles and in-depth tutorials, this guide will give you a solid starting point and a clear understanding of what the platform is capable of.