Managing Projects In 2023: Notion Vs Todoist
Project management software can enhance the way you execute your tasks – leading you toward successful projects. However, how do you pick one? The project management market is ridden with hundreds of options, and each excels in its own league.
Thereby, picking a suitable project management tool can be challenging.
In this Notion vs Todoist comparison, we will help you explore both options so you can see which of the two will be the right fit for you.
Notion was founded in 2013 – a simple note-taking app that evolved over time into a feature-rich platform, integrating various productivity functions. Notion’s popularity can be credited to its versatility. It allows users to adapt it to their specific needs and workflows.
On the surface, Notion is a task management app that simplifies to-do lists with visual boards. However, upon drilling deeper, one finds tools that help manage complex projects. The platform pitches itself as an “all-in-one workspace”, offering a complete suite of productivity tools to streamline projects.
The possibilities, when using this project management tool, are limitless. You can do a lot, including the following:
- Create tables
- Invent to-do lists
- Automate workflows
- Track progress
In other words, you are in charge of your project and how you want to execute it.
Notion software requires some level of training. You can even find online courses or schedule a Free Demo – make the most out of it.
Todoist came about in 2007, emerging as a personal project to address the founder’s own struggles with task management and productivity. The aim was to create something accessible across devices, simple to use, and capable of seamlessly integrating into users’ daily lives.
That being said – Todoist prides itself on its simplicity. The goal is to manage the overwhelming aspects of project management.
It’s a task manager that lets you manage:
- Recurring tasks
- Create to-do lists
- Set due dates
Getting started with Todoist is not complicated- the learning curve is really minimal.
Notion Vs Todoist – Feature Comparison
A cursory look at Notion and Todoist may make them look similar. But! There is more than meets the eye. Why not dig deeper for a quick comparison?
When it comes to Notion, the software combines various functionalities – creating a fully-fledged project management tool. It has everything. From notetaking to task management to project planning to database creation.
Notion’s user-friendly interface allows you to create customized pages using modular building blocks called ‘blocks.’ These blocks can be arranged in various ways to suit your specific needs, including lists, tables, Kanban boards, calendars, and more.
The platform also promotes collaboration with team members. With Notion, you can assign tasks, leave comments, and share documents. Its flexibility makes it suitable for individuals, teams, and businesses looking to streamline their workflows and improve organization and communication.
On the flip side is Todoist – a dedicated task management and to-do list application. At the heart of this platform is its goal to help users stay organized, prioritize tasks, and improve productivity.
While Notion is an all-in-one platform with a wide range of functionalities, Todoist focuses primarily on managing tasks and projects through lists and hierarchies. It allows you to create tasks, set due dates, add labels, and prioritize items using a color-coded system.
You can organize your tasks into projects, which makes it easy to manage work or personal goals in a structured manner. Like Notion, Todoist also offers collaboration features, enabling team members to assign tasks, share project updates, and leave comments.
Here is what makes them different from each other:
Notion excels insofar as features and functionalities are considered. It offers a comprehensive list of task management features – sub tasks management, collaboration, knowledge management, project planning, and database creation.
Meanwhile, Todoist project management software focuses primarily on task management and to-do lists. It is mostly ideal for personal use – ticking off tasks and ensuring you meet deadlines.
Interface and Organization
Notion uses a modular block system to create customizable pages, offering flexibility in organizing content. Todoist uses a more traditional list-based approach with tasks, subtasks, and projects.
In this regard, if you want to maintain a personalized or branded project management interface, Notion might be your ideal platform. In contrast, if you are looking for something simple to stay on top of your tasks, the Todoist app would be a better choice.
What Makes Them Special?
Notion and Todoist are productivity apps brimming with features that help you stay organized. But they have much more to offer besides the basic functionalities. Here’s the cherry on top:
For Notion Users…
There is the integration of artificial intelligence.
Notion AI aims to enhance user experience and productivity by offering smart suggestions, automating tasks, and providing insights.
How does that work?
To begin with, Notion AI offers context-aware suggestions for titles, properties, and content blocks. As a result, it is easier for users to create and structure their pages efficiently. The NPL (Natural Language Processing) comprehends human language, allowing users to
- create tasks
- set reminders
- manage databases using natural language commands
Moreover, Notion AI can automatically generate summaries for long articles or documents, helping users quickly grasp key information and save time. It can even analyze text to extract essential pieces of information, such as dates, names, or keywords, or create relevant tags or properties.
For Todoist Users…
There is Todoist Karma.
A unique gamification feature that helps users stay motivated and engaged with their tasks. It tracks users’ productivity and awards points based on their task management performance.
How does that work?
Assign points for completing tasks, maintaining streaks, and using advanced features like labels and recurring tasks. Todoist Karma encourages users to stay productive and engaged with their to-do lists.
The visually appealing charts and graphs display your productivity trends over time, helping you identify patterns and areas for improvement. Perfect for learners, right?
You can earn different Karma levels, such as Beginner, Apprentice, Master, and Grandmaster, based on accumulated points. Todoist’s Karma feature creates a sense of achievement and encourages users to strive for higher levels.
Notion and Todoist are customizable applications that can manage detailed aspects of a project. Each offers the option for third-party integrations, enhancing customizability.
Integrate Notion with:
- Google Docs
- Trello, and many others
Integrate Todoist with:
- Microsoft Teams
- Zapier, and others
In so far as customization is concerned, Notion and Todoist stand shoulder to shoulder.
Which One Fits The Budget? Notion Or Todoist?
Another make-or-break factor!
Investing in the right task management tool is the ultimate goal. Whether you run a large-scale enterprise or own a freelance gig, getting your money’s worth is crucial.
So, here’s a pricing breakdown.
- Plus – $9/per user
- Business – $15/per user
- Enterprise – Get Pricing
- Pro – $4/per user
- Business – $6/per user
But there’s more…
If you have doubts about which software to sign up for, you can also opt for a free version.
Both Todoist and Notion offer freemiums for beginners. The free versions have limited capabilities.
It is evident that Notion costs more than Todosit. But the number of features and capabilities offered by Notion definitely justify the cost.
Meanwhile, Todoist is more affordable as long as you are satisfied with the features. Moreover, it does not offer company-level pricing options, making it more difficult to scale it for large enterprises.
Who Else Is Using Notion and Todoist?
Notion is trusted by well-known industry names, including Capgemini, Headspace, Loom, Mux, Blinkist, and others.
On the other hand, Todoist software’s impressive list of clients includes Disney, Microsoft, Adobe, and Netflix.
What Do Users Have To Say?
Learning from other people’s experiences? That is a wise way to decide before you purchase a paid version of Notion or Todoist.
Take a look at the rating and user reviews of these two platforms.
Notion Is Rated:
- G2: 4.7
- SoftwareAdvice: 4.5
- GetApp: 4.7
- That its versatility as an all-in-one platform, combining notetaking, task management, project planning, and database creation, makes it reliable
- Notion offers a wide range of pre-built templates and the ability to import content from other platforms, making it easy for users to get started and migrate their existing data
- It also offers offline access, allowing them to continue working on their content without an internet connection
- Some users do think that Notion has a steep learning curve because of the number of management features that offers
- Users have reported occasional lag and slow loading times, which can affect productivity and user experience
Todoist Is Rated:
- G2: 4.4
- SoftwareAdvice: 4.5
- GetApp: 4.6
- Its clean and user-friendly design makes it easy to navigate and manage tasks
- Todoist is available on multiple platforms, including web, desktop, and mobile devices, allowing users to access their tasks from anywhere
- Customizable labels and filters enable users to categorize and sort tasks according to their preferences, streamlining task management
- Todoist does not support rich text formatting in task descriptions or comments, which some users find limiting
- There are no built-in time-tracking capabilities, making it a drawback for users who need to monitor their time spent on tasks
Which One Is Right For You? Notion Or Todoist
Now that you have all the necessary information at your fingertips, what is the final verdict?
Notion project management software, born from a simple note-taking app, has evolved into a feature-rich workspace that adapts to your specific requirements. On the other hand, Todoist excels in its simplicity, focusing primarily on efficient task management and to-do lists to keep you organized and productive.
In conclusion, choosing between Notion and Todoist boils down to your unique needs, preferences, and the nature of your projects. Whether you seek a comprehensive all-in-one workspace with extensive features or a streamlined task management tool, both platforms offer compelling advantages.
Take the time to evaluate your priorities, consider the key differences we’ve discussed, and make an informed decision that will empower you to achieve project success and enhance your productivity.
You can also call us at (661) 384-7070 and let our customer support team guide you.
$4 to $6 per user, per month
User-friendly, productivity tracking and reminders, integrations
4 out of 5 (aggregate score)
User-friendly, template gallery, integrations, collaborations tools
4 out of 5 (aggregate score)