Todoist Software

What Is Todoist Software?


Todoist is a to-do list app and online task manager, which can be employed as a potential cloud-based project management software that helps teams efficiently organize and manage their tasks and projects. Whether you are a small, medium, or large-sized company in any industry, Todoist offers solutions to streamline your workflow and improve productivity. 

With its user-friendly interface and powerful features, Todoist is designed to help teams collaborate, prioritize tasks, and meet project deadlines. 

What Is Todoist Best For?

Todoist is best known for its simplicity, ease of use, and accessibility using different devices. Furthermore, the natural language input allows users to quickly input tasks and assign them to team members. 

Todoist Pricing

Todoist's pricing is separated into three groups, which are as follows: 

  • Free: $0 
  • Pro: $4/user/month 
  • Business: $6/user/month 

To get more details about the above plans, click the "Get Pricing" button or check out the pricing table. 

Todoist Integrations

The Todoist project management software offers an incredible amount of integrations, including the ones mentioned below: 

  • Jira 
  • Trello 
  • Zendesk 
  • Google Calendar 
  • Gmail 
  • Slack 

How Does Todoist Work?

Consider the following as a brief guide to getting started with Todoist. 

  • Sign up for an account on the Todoist website and log in to your dashboard. 
  • Create a new project or task by clicking on the respective button. 
  • Add details such as due dates, labels, and comments to your tasks. 
  • Organize your tasks into different projects and sections for easy management. 
  • Collaborate with team members by assigning tasks, adding comments, and setting reminders. 
  • Use filters and labels to customize your view and prioritize tasks. 
  • Track progress, mark tasks as complete, and celebrate achievements. 

Click the "Watch Demo" button to get an in-depth look at how Todoist works. 

Who Is Todoist For?

Todoist is suitable for individuals, teams, and organizations of all sizes and industries. It caters to a wide range of users, including: 

  • Project managers 
  • Team leads 
  • Freelancers 
  • Entrepreneurs 
  • Professionals 

Whether you are in a government, non-profit, healthcare, or IT sectors, Todoist can help you streamline your project management processes and improve productivity. 

Todoist Features

Here are some of the many features that this software offers: 

Quick Add

Capture and organize tasks in the blink of an eye, and add details like due dates, labels, comments, and attachments. 

Priority Levels

Todoist allows you to set priority levels for tasks, helping you to highlight the day's most important tasks and stay focused on what matters most. 

Task Delegation

Assign tasks to other individuals, freeing up your mental space and distributing the workload among team members.  


See the big picture of your tasks and projects. Using boards, you can create customizable columns with Kanban-style cards representing tasks, allowing you to move tasks across columns as they progress from one stage to another. 

Calendar Feeds

Seamlessly display your scheduled tasks inside your calendar of choice. This feature allows you to sync your Todoist tasks with popular calendar applications like Google Calendar, Apple Calendar, Outlook, and others. 

Productivity Visualizations

Visualizations provide you with a clear overview of your task completion progress by week and month, helping you stay on track and achieve your goals.  


With templates, you can streamline your workflow and save time by creating task templates for common projects, recurring tasks, or specific workflows. You can customize these templates with task names, due dates, labels, and other details to suit your needs. 

Apart from the ones mentioned above, Todoist also offers features like the following: 

  • Recurring due dates 
  • Favorites 
  • Notifications 
  • Filters 
  • Themes 
  • Comments and file uploads 
  • Activity history, and many more 

Is Todoist Right For You?

With its robust features and user-friendly interface, Todoist software is a versatile project management tool that is suitable for a wide range of users. Whether you are a small business owner, a project manager, a team leader, or an individual looking to stay organized and boost productivity, Todoist can be an asset to streamline your tasks and projects. 

Millions of users all over the world rely on Todoist, including well-known companies like Apple, Amazon, and Disney. It also offers advanced security features to protect your data, including TLS channels, secure AWS hosting, and regular backups. 

Todoist is scalable, allowing you to start with a basic plan and upgrade as your needs grow. It also offers add-ons like premium themes and custom labels to further customize your experience. 

Still not sure if Todoist is right for you? Get in touch with our customer support team, which will be happy to assist you in making the best decision for your project management needs. 

Pricing Plans

  • Free
  • Pro
  • Business
0 / user/mo.
4 / user/mo.
6 / user/mo.
What’s included
(Free Plan Features)
What’s included
(Pro Plan Features)
What’s included
(Business Plan Features)
  • 5 active projects
  • 5 collaborators per project
  • 5 MB file uploads
  • 3 filters
  • 1-week activity history
  • 300 active projects
  • 25 collaborators per project
  • 100 MB file uploads
  • 150 filters
  • Reminders
  • Unlimited activity history
  • Themes & auto backups
Everything in Pro
  • 500 active projects per member
  • 50 people per project
  • Team inbox
  • Team billing
  • Admin & member roles

Todoist Software Features


Access Controls/Permissions


Budget Management


Data Import/Export


Employee Management


Milestone Tracking


Planning Tools


Strategic Planning


Task Management


Visual Workflow Management


Workflow Management


Process Modeling & Designing


Real Time Reporting


Timeline Management


Activity Tracking


Remote Support


  • User-friendly interface for easy tasks and project management.
  • Advanced features like productivity tracking and reminders can improve productivity.
  • Seamless integrations with popular third-party software for enhanced collaboration and organization.


  • Steep learning curve

Frequently Asked Questions (FAQs)

Does Todoist offer an API?

Yes, Todoist offers a RESTful API and a Synch API. They allow developers to integrate Todoist into their own applications.

Does Todoist support mobile devices?

Yes, Todoist has mobile apps available for both iOS and Android devices, allowing you to manage your tasks on the go.

What languages does Todoist support?

Todoist supports multiple languages, including English, Japanese, Danish, Portuguese, Finnish, Finnish German, and many more.

What other apps does Todoist integrate with?

Todoist integrates with popular third-party apps such as the following: Microsoft Teams, Zoho Mail, Evernote, Alexa, and many more.

What types of pricing plans does Todoist offer?

Todoist offers both free and premium plans. The premium plans provide additional features and customization options.

Who are the typical users of Todoist?

Todoist is suitable for a wide range of users, including small business owners, project managers, team leaders, and individuals looking to stay organized and boost productivity.

Todoist Software Pricing

Small Organization

Within Budget

Medium Organization

Within Budget

Large Organization

Within Budget

Todoist Software reviews

Overall Rating

3 Reviews


Helps managing tasks efficiently.

March 2023


Real Estate

It is a very smart and thoughtful software that helps me manage my tasks faster and more effectively. It works with my Google Chrome browser and as a stand-alone app on my phone or computer. The best feature is that I can turn an email in Gmail into a task in Todoist. Whenever I click on the task related to the email on my computer, the email in Gmail will open in full. It saves me a lot of time looking. I recommend this software to everyone that I know.
I wish they had put more effort into their reminder feature. I was using the premium version so that the reminders would ring on my phone. Moreover, the app should ask if I need help, but despite contacting tech support, I could not find a way to make reminders function for me. Besides, the tech support explanation or their reminders features were insufficient. I've been looking for a nagging reminder that vanishes only when you act on it. I couldn't figure out how to get it.

Great software for planning and managing daily tasks.

February 2023

Syamir K.

Education Management

We are a fairly small school that can have a lot of employees working on a system at the same time. For this reason, we require software that manages the employees smartly. Todoist is capable of planning and managing my team's daily tasks, whether straightforward or large and complex. The project management capabilities supplied by this software can handle any project efficiently and allow us to communicate on the platform utilizing the built-in chat platform while remaining effectively connected. It has put everyone at so much ease that they can easily find ways to be more productive.
There is not a lot to say about the cons of the software itself because it has been amazing for us regardless, but I dislike the pricing structure they provide. There are no lesser plans for basic features because we do not use all of the features included in the pricing plan, which sucks.

Incredibly simple to use.

February 2023

Zara S.


Todoist is an amazing combination of features and simplicity. I love how easy it is to add a project. All I have to do is to go to the project list, right-click, and select "Add a Project." A dialogue box appears, allowing me to add a task. I can enter "Turn in report Tues at 3 p.m." A task with a deadline will be added immediately. Alternatively, create a board and track projects through stages. For each task, I can also create subprojects and subtasks. It then notifies me of all jobs due now, tomorrow, or later, depending on the specified time frame.
Not many things make this software completely trustworthy, even though it is so simple to use. Some major issues make you wonder if you can work blindly and expect work to be done precisely through this software. Dependencies are impossible to achieve. It's not very good at estimating how long your project will take. You can plan things for a long time in advance. But you can't rely on Todoist to tally up the time of subtasks to tell you how long the complete task will take, which should be its job.

Call us at

(661) 384-7070

Call us at

(661) 384-7070