VaultNow

What Is VaultNow?

VaultNow is a stablecoin financial operations platform that helps businesses manage transactions across multiple wallets and counterparties. It links transactions to client records, budgets, approvals, and financial reports, giving visibility into how funds move through the business. The platform supports both Fireblocks-backed managed wallets and self-custody wallets, letting businesses centralize stablecoin operations while retaining control of private keys where needed. Its API and ERP connectivity can also link stablecoin transactions with existing finance and operational systems.

What Is VaultNow Best For?

The standout feature of VaultNow is its multi-chain wallet management, which brings managed and self-custody wallets into one interface for monitoring USDT and USDC across Ethereum and Tron. Teams can view balances and assign wallet-level roles without managing each wallet separately. This gives finance teams handling multiple wallets a centralized way to oversee stablecoin activity while retaining private-key control for self-custody wallets.

How Much Does VaultNow Cost?

Subscriptions start at $99/month with the Basic plan, while VaultNow also offers a free-forever Freemium tier. The other plans include:

• Pro - $299/month
• Advanced - $499/month
• Enterprise - Custom pricing

Besides paid plans, additional costs may also apply based on industry benchmarks, including:

• Setup And Configuration: $500–$5,000 one-time, depending on wallet, chain, role, and accounting setup requirements
• Implementation: $2,000–$25,000+ one-time, based on deployment complexity and number of business units
• Onboarding And Training: $500–$3,000 one-time, or $150–$300/hour for live training sessions
• Data Migration: $1,000–$15,000 one-time, depending on historical transaction volume and data cleanup needs
• API Or ERP Integrations: $1,000–$10,000/integration one-time + $50–$500/month maintenance
• AML And Compliance: $0.10–$2.00/screening or $500–$5,000/month for enhanced monitoring
• Transaction And Payout Processing: $0.01–$1.00/transaction or 0.25%–1.5% of payout value, with charges varying by processing volume and method

Disclaimer: The pricing is subject to change.

VaultNow Integrations

VaultNow can connect with third-party systems through its REST API and webhooks. These connections may include ERP systems, accounting platforms, analytics tools, and other applications used across finance and operational workflows.

How Does VaultNow Work?

Here's how you can access the platform and start using VaultNow features:

• Sign up and connect your wallets across Ethereum and Tron, keeping custody of private keys at all times since VaultNow operates on a non-custodial basis
• Set up your team by inviting members and assigning roles such as Owner, Admin, Accountant, or Viewer, with view, send, and approve permissions scoped per wallet or client
• Create and send stablecoin invoices in USDT or USDC to advertisers and clients, then track outstanding, overdue, and paid balances as payment status updates automatically
• Run an AML check on incoming wallet addresses on demand to review risk score, risk level, and blacklist status before converting funds through an exchange or banking partner
• Configure budgets for each client or project and fund ad accounts as needed, so spend against each budget stays visible as it's used
• Select recipients and run batch or recurring payouts to creators, publishers, or contractors across chains, routing each batch through an approval workflow before it executes
• Connect an ERP, analytics tool, or performance data source through the API so payout rules can trigger automatically based on metrics or operational conditions
• Review the dashboard for balance, incoming, and outgoing activity across wallets, and pull client- or campaign-level reports to see income, expenses, and margin for the period

Who Is VaultNow For?

The platform can be used by businesses in advertising and digital marketing, especially:

• Advertising agencies
• Creator and influencer agencies
• Affiliate networks
• Media buying teams
• Performance marketing companies

VaultNow Use Cases

After evaluating VaultNow features, we identified several situations in which it could perform particularly well, including:

1. Finance Managers Reconciling Stablecoin Client Payments

Finance managers handling USDT or USDC payments from multiple clients can use VaultNow to issue invoices and match incoming wallet transactions with the relevant receivables. As payments arrive, they can track paid, outstanding, or overdue invoices without reconciling each transfer manually against separate records.

2. Operations Managers Processing Creator And Publisher Payouts

Operations managers responsible for paying creators, contractors, or affiliates can prepare batch payouts within VaultNow and route them through the required approval process. The platform links recipient and payout activity to transaction records, reducing manual processing of individual transfers.

3. Media Buyers Managing Client-Specific Campaign Budgets

Media buyers overseeing several advertiser accounts can use VaultNow to keep campaign spending tied to the relevant client or project budget. As expenses such as media spend are recorded, buyers can compare actual expenditure against allocated amounts and maintain separation between different client funds.

4. Finance Administrators Managing Multiple Stablecoin Wallets

Using the platform, finance administrators overseeing several Ethereum and Tron wallets can monitor balances and assign different levels of access to view, send, or approve funds. As wallet responsibilities are divided across finance and operations teams, this structure can make it easier to keep transaction authority aligned with each employee’s role.

Is VaultNow Right For You?

As small to midsize agencies take on more clients and campaigns, VaultNow would support complex operations. It helps separate allocations, track budget versus actual spend, manage top-ups, and monitor campaign activity across multiple accounts. Larger agencies may also use it to monitor client- and project-level spend while managing ad-account funding from a centralized system.

For businesses prioritizing security and control, the platform supports Fireblocks-backed managed wallets with MPC custody and hardware isolation, while self-custody users retain their private keys. Per-wallet permissions and append-only audit logs may also make it suitable for teams seeking stronger access controls and transaction oversight.

Unsure whether VaultNow suits your requirements? Get in touch with us at (661) 384-7070, and we will help you assess it more clearly.