Aminova

What Is Aminova?

Aminova is an Electronic Medical Record (EMR) platform built around the needs of specialized healthcare practices. It serves practices offering testosterone therapy, peptide protocols, and related treatments that a general EMR is not designed to manage. The platform also handles the day-to-day running of a clinic, from scheduling and intake to payments and insurance claims. Moreover, clinics can also use this software to put a white-labeled version of the patient app in front of patients, branded as their own.

What is Aminova Best For?

Aminova stands out for handling cold-chain inventory, in-house dispensing, and controlled-substance prescribing within the same record. Medications like testosterone and peptides need to be tracked by lot and expiration date. Aminova's inventory system deducts stock the moment a dispense happens, rather than through a separate step. Controlled substances get their own ledger with witness signatures, on top of standard EPCS support built into the prescribing tool. This fits clinics dispensing directly from stock rather than sending every prescription out to a pharmacy.

How Much Does Aminova Cost?

Aminova pricing starts at $99/month for its base plan, Startup practices. It covers a complete practice management system and works well for med spas and aesthetics. The following are some other plans offered by Aminova:

• Solo: $199/month
• Duo: $379/month
• Core: $599/month
• Growth: $949/month
• Enterprise: Custom pricing

Apart from the base price, you should also consider the following additional costs:

• One-time Onboarding: Aminova charges a one-time onboarding fee of $500 for Solo, $750 for Duo, $1,000 for Core, and $1,500 for Growth, while Start-up onboarding and training costs $300
• Additional Prescribing Providers: Practices on Growth can add providers 6 and 7 for $125/provider/month, while practices needing 8 or more prescribers require custom Enterprise pricing
• White-label Patient App:Adding Aminova’s branded patient app costs $275/month on Solo, Duo, and Core, adding up to $3,300 annually to the subscription
• AI Scribe: Solo customers that want AI-assisted documentation pay an additional $100/month, while the feature is included with Duo and higher plans
• Custom Marketing Website: A custom, hosted marketing website adds $200/month to Solo or Duo, while it is included with Core and higher tiers

Disclaimer: The pricing is subject to change.

Aminova Integrations

Aminova software integrates with a wide range of third-party platforms, including:

• Gusto HR software
• Square
• Stripe
• Xero accounting solution
• Corepay
• QuickBooks

How Does Aminova Work?

Here's how you can get into the platform and start working through a typical day in the clinic:

• Log in with your credentials to reach the dashboard
• Create and update patient charts with notes, problems, and medications
• Write e-prescriptions, including EPCS-eligible controlled substances
• Order lab panels and review flagged results as they come in
• Track inventory by lot and expiry, and dispense straight from stock
• Set up membership plans that renew and retry billing on their own
• Process payments and insurance claims from the same dashboard
• Send secure messages to patients through the built-in messaging tool

Who Is Aminova For?

Aminova is best suited for specialized and cash-pay healthcare practices. It can be a good fit for:

• Hormone and TRT clinics
• Women's health clinics
• Medical weight loss clinics
• Longevity and functional medicine practices
• Regenerative and sports medicine clinics
• Med spas and wellness clinics

Aminova Use Cases

Based on our analysis of Aminova features and the types of practices it serves, we identified the following scenarios where the software could be a good fit:

1. Clinics Wanting Patients To See Their Own Brand, Not a Third-Party Platform

Aminova can run behind a white-labeled app carrying a clinic's own name, logo, and colors, with patients never seeing the Aminova brand on their end. For clinics building their own identity, particularly ones running a membership model, that helps keep the patient experience feeling like an extension of the practice.

2. Clinics Running Several Specialties Under One Roof

A practice offering hormone therapy, weight loss, and peptide protocols together often ends up choosing between several specialty tools or one general system. Aminova is built around this combination. It offers charting, prescribing, and billing sitting on one patient record no matter which service a visit falls under. This makes it suitable for multi-specialty practices.

3. Clinics Dispensing Medications From Their Own Inventory

Many longevity and TRT clinics keep semaglutide, testosterone, and peptides on-site instead of routing every prescription to an outside pharmacy. That requires tracking lot numbers, expiration dates, and what's been given to which patient. Aminova's inventory system deducts stock the moment a dispense happens, and flags items nearing expiration before they go out. For a clinic dispensing in-house, that keeps the record and the shelf in sync without a separate spreadsheet.

4. Practices Prescribing Controlled Substances On A Regular Basis

Aminova builds EPCS and PDMP checks into its e-prescribing tool, so a testosterone or peptide order goes through the same signature and safety screen as any other prescription. A clinic writing these orders often would likely find that useful, since it removes the need for a separate system just for scheduled drugs. Aminova could be a strong fit here once the controlled-substance volume is high enough that a workaround starts costing real time.

Is Aminova Right For You?

For practices opening a second location or adding a new service line, Aminova could be a good fit. As it brings charting, inventory, prescribing, payments, labs, and dispensing into one system, this helps practices avoid adding multiple tools as they grow.

On security, Aminova signs a Business Associate Agreement with every clinic and encrypts patient data both in transit and at rest. It also maintains HIPAA compliance. In addition, role-based access limits staff access to patient records and system functions based on their assigned roles, while actions are recorded in a tamper-evident audit trail.

One recent development worth noting for clinics in this space is that the DEA and HHS announced a fourth extension of telemedicine flexibilities for prescribing controlled medications, running through December 31, 2026. The extension allows eligible DEA-registered practitioners to prescribe Schedule II through V controlled substances through telemedicine without a prior in-person evaluation, subject to applicable requirements.

For TRT clinics, this is particularly relevant because testosterone is a controlled substance. Clinics operating under this model can rely on Aminova to conduct telehealth visits and manage controlled-substance prescribing through EPCS within the same platform.

Still unsure if Aminova is the right fit for your clinic? Call us at (661) 384-7070, and we will help you work through it.