S Cubed

A clinical software platform designed to organize and integrate operations for therapy-based practices, providing structured tools for managing client records, appointments, billing, documentation, staff coordination, and clinical activities across fields such as applied behavior analysis therapy (ABA), occupational therapy, speech therapy, and mental health services.

S Cubed supports multidisciplinary therapy providers by offering a centralized digital environment that spans both administrative and clinical functions. It is structured to help organizations manage therapy programs, coordinate staff, and maintain compliance through secure and consistent data practices. The platform is designed for use by a range of professional roles, from clinical directors and BCBAs to billing staff and HR managers.

Key features include:

• Centralized Client Management: Provides a unified client profile that stores demographic data, treatment history, communication records, and documentation.

• Multidisciplinary Support: Enables practices to manage services across therapy types—including ABA, speech, occupational, and mental health therapy—within a single system.

• Secure Data Handling: Supports HIPAA-compliant data storage, with encryption and controlled access to protect client confidentiality.

• Role-Based Access: Administrators can assign access rights based on job responsibilities, ensuring appropriate data visibility for each user.

• Multi-Site Capability: Supports organisations with multiple service locations, enabling site-specific data views and coordination.
  
  

S Cubed includes scheduling tools that help practices coordinate appointments, manage calendars, and maintain accurate session records. It supports detailed oversight of client schedules, provider availability, and room usage.

• Integrated Scheduling Interface: Supports management of therapy appointments by date, client, staff, or location.

• Recurring and Group Session Setup: Allows entry of repeated appointments and group session structures based on treatment plans.

• Time Tracking: Records session durations and provider attendance for later reporting.

• Calendar Filters: Users can filter schedules to display specific providers, clients, or therapy types.

• No-Show and Cancellation Logging: Provides fields for tracking missed sessions, reasons, and rescheduling status.
  
  

The billing and financial tools in S Cubed assist with processing claims, managing client invoices, and organizing revenue-related documentation. The system helps align financial procedures with clinical delivery and regulatory requirements.

• Claim Preparation Support: Allows entry of billing codes, session durations, and client payer information for claims.

• Payer Configuration: Supports the storage of payer-specific rules, authorization limits, and plan notes.

• Payment Tracking: Facilitates the monitoring of payments received, outstanding balances, and client copays.

• Invoicing Functions: Enables the generation of client invoices and entry of payments received through various channels.

• Audit and Documentation Logs: Keeps a detailed history of billing entries and modifications for reference and compliance checks.
  
  

Clinicians using S Cubed can access tools for documenting sessions, planning treatments, and tracking client progress through structured data entry and visual reporting.

• Treatment Plan Templates: Provides standardized fields for defining goals, interventions, and service types across therapy disciplines.

• Progress Graphing: Displays entered data in chart format to assist in reviewing trends and outcomes.

• Clinical Documentation Tools: Offers note-taking formats tailored to different therapy types and compliance standards.

• Client Communication Features: Includes a portal for families to review reports, session updates, and schedules.

Outcomes Reporting: Summarizes therapy results and plan effectiveness using stored data for team reviews and reporting needs.