BuildingReports

What Is BuildingReports?

BuildingReports is a web-based field service inspection and reporting platform with mobile applications for iOS and Android. It serves fire protection contractors, inspection service companies, and facility teams responsible for inspecting, testing, and maintaining building safety systems.

The software offers ScanSeries, ManagerSeries, BRForms, and ComplianceAssistant. It covers fire alarm and signaling systems, sprinklers, backflow assemblies, fire suppression equipment, HVAC systems, security systems, life-safety equipment, and other facility assets. Field technicians can document device-level inspections using barcode scanning, while office staff manage service tickets, technician schedules, and customer accounts. BuildingReports also maintains an online database of equipment records and inspection results for reviewing past work and compliance requirements.

What Is BuildingReports Best For?

BuildingReports is best known for the barcode-based inspection process in its ScanSeries mobile inspection suite. Field technicians scan barcoded equipment to find, edit, and record inspection data for individual devices. The system records inspection progress in real time and compares current results with previous inspections stored in its online database. BuildingReports also provides a third-party verification process in which inspection and field service results are reviewed for certification. This approach suits fire protection service companies conducting device-level inspections at customer facilities.

How Much Does BuildingReports Cost?

BuildingReports pricing starts at an estimated $99/month for its Basic plan, with usage-based billing, according to third-party pricing information. Actual costs may vary depending on the number of inspectors, selected ScanSeries modules, equipment volume, and implementation requirements.

Estimated Additional Costs:

• Equipment Barcode Setup: Generally, around $200 – $1,000/project for barcode labels, device registration, and initial asset identification across inspection sites
• Historical Inspection Data Migration: Usually around $500 – $2,500/project for transferring existing equipment inventories, maintenance histories, and inspection records into the system
• Custom Compliance Report Configuration: Normally around $300 – $1,500/project for configuring specialized inspection reports, NFPA documentation, and jurisdiction-specific reporting formats
• Third-Party System Integrations: Often between $500 – $3,000/project for connecting BuildingReports with field service management, CRM, or external compliance reporting systems, depending on integration complexity

Pricing estimates are based on publicly available third-party pricing references, industry comparison data, and common cost structures observed across similar SaaS platforms. These figures are informational estimates, not official BuildingReports prices or confirmed vendor fees.

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.

BuildingReports Integrations

BuildingReports supports integration with several field service, business management, and compliance reporting platforms, including:

• ServiceTrade
• Salesforce
• IROL
• HubSpot CRM Software
• The Compliance Engine (BRYCER)
• Dynamics 365

How Does BuildingReports Work?

You can start using BuildingReports once your company has been set up with access to its inspection and reporting services. Follow these steps to carry out an inspection:

• Log in to the BuildingReports portal using your assigned credentials and access the building records available to your account
• Set up a new building or download an existing building record to the ScanSeries mobile application
• Select the appropriate ScanSeries application based on the equipment being inspected, such as FireScan or SprinklerScan
• Scan equipment barcodes to identify individual devices and enter their inspection results, conditions, and related notes
• Add inspection comments, photographs, and digital signatures where required to complete the inspection record
• Upload the completed inspection using WebConnector to transfer the recorded information to the BuildingReports online portal
• Review the uploaded inspection results and generate reports documenting equipment conditions, deficiencies, and completed tests
• Access previous inspection records or use ManagerSeries to coordinate related service activities and upcoming inspections

Who Is BuildingReports For?

BuildingReports software serves a range of industries and sectors, including:

• Property management
• Healthcare
• Retail and hospitality
• Manufacturing and industrial
• Education
• Banking and financial services
• Government

BuildingReports Use Cases

Based on BuildingReports features, official product capabilities, and documented applications, we have identified the following scenarios where the software can address specific inspection, service management, and compliance reporting challenges:

Fire Protection Contractors Managing Recurring Inspections At Customer Sites

Fire protection contractors return to customer properties for routine inspections, sometimes with different technicians assigned to each visit. Without access to earlier equipment records, technicians may struggle to identify previously tested devices or determine whether an existing issue has changed.

BuildingReports' ScanSeries helps contractors maintain continuity between visits. Technicians can download building equipment records from the most recent inspection and choose whether to retrieve previous device notes, inspection notes, and comments. During the next visit, barcode scanning links new findings to individual equipment records. Contractors can also use ScanHistory to review earlier device information when investigating recurring problems.

Fire Safety Service Companies Coordinating Repairs After Inspections

A failed fire alarm device or sprinkler component may require a separate repair appointment after an inspection. For service companies handling both tasks, the challenge is ensuring that reported deficiencies lead to the appropriate follow-up work. Office teams must coordinate technician availability, service tickets, and customer appointments while maintaining a record of outstanding issues.

This is where BuildingReports' ManagerSeries becomes relevant. SchedulingManager helps office staff organize inspection and service appointments, while ServiceManager supports service ticket creation, dispatch, and reporting. The ServiceTrade integration also allows users to add deficiencies to existing jobs where that integration is in use. This gives service companies a way to coordinate repair work without treating inspection findings and subsequent service visits as unrelated activities.

Inspection Contractors Submitting Reports To Local Fire Authorities

Fire protection contractors working in jurisdictions with mandatory electronic reporting may need to submit inspection results to a designated compliance platform. Preparing separate submissions for customers and Authorities Having Jurisdiction (AHJs) creates additional administrative work. Tracking whether a report has reached the relevant authority can also require follow-up.

For these contractors, BuildingReports provides direct integrations with IROL (Inspection Reports Online) and The Compliance Engine, powered by BRYCER. Inspection reports can be submitted from BuildingReports to these systems without separately uploading the same documents. The IROL integration also supports inspection status reviews and deficiency tracking, giving contractors a way to follow reported compliance issues. These integrations are particularly relevant to companies operating in jurisdictions that use the respective reporting systems.

Facility Managers Overseeing Multiple Properties And Service Providers

Facility managers responsible for several buildings often receive inspection reports and maintenance documents from different service providers. Records may arrive at different times and remain with individual property managers, making it difficult for central teams to prepare for reviews or plan upcoming maintenance. The problem grows when facilities operate in different locations.

Instead of collecting documents separately for each property, organizations can use BuildingReports' ComplianceAssistant to consolidate inspection, maintenance, and service records from multiple providers. Its portfolio calendar shows upcoming and regularly scheduled maintenance events, while alerts help managers prepare for planned service activity. Corporate staff can also retrieve stored documentation without contacting each property manager. Organizations using ScanSeries can additionally review which properties have completed inspections on time, and which are overdue.

Fire Protection Contractors Preparing Healthcare Accreditation Reports

Contractors inspecting hospitals and other healthcare facilities may need to prepare reports for specific accreditation requirements. General inspection records may contain the necessary test results but not present them in the format expected during a facility review. This is particularly relevant when documentation must distinguish between equipment groups, inspection activities, and fire pump testing results.

Healthcare-specific reporting formats within BuildingReports' ScanSeries address these documentation needs. Contractors can use The Joint Commission (TJC) report formats to organize inspection findings according to applicable healthcare reporting structures. For example, SprinklerScan supports TJC reports for selected sprinkler systems and pump graphs showing applicable test curves. BuildingReports also offers ACHC-CAH report formats for Critical Access Hospitals, giving contractors reporting options suited to those facilities' accreditation documentation requirements.

Is BuildingReports Right For You?

Are you looking for a way to keep fire safety inspections, equipment records, and follow-up service work connected? BuildingReports combines barcode-based field inspections with digital reporting and service management tools, making it relevant to fire protection contractors and facility teams responsible for recurring inspections.

BuildingReports supports regulatory compliance by documenting inspections against applicable fire and life safety standards and industry best practices. Its third-party verification process also reviews inspection results for certification. To protect these records, the platform uses secured servers, multiple daily backups, and off-site data archiving.

BuildingReports reports more than 15 million inspections, over 1.8 million buildings, and more than 1,400 inspection companies in its network. Its customer base also includes Atlanta Public Schools and Verizon Wireless.

According to the 2026 Fire & Life Safety Industry Report by Inspect Point, 67.8% of surveyed industry participants work in two or more trades, highlighting the growing need to coordinate different fire protection services. BuildingReports supports this shift with its ScanSeries inspection applications and integration with BRYCER's The Compliance Engine, introduced in June 2026. The integration allows contractors to submit inspection reports directly to participating jurisdictions without separate manual submissions.

Still not sure if BuildingReports is right for you? Contact our customer support team at (661) 384-7070 to discuss whether the software meets your inspection and service management requirements.