HfactoR Pricing, Free Demo & Features

Name: HfactoR
Price: 2499 INR

Last Updated Oct 21, 2026

Reviewed by

Ali Gohar

Overview

HfactoR helps manage recruitment through structured pipelines and run payroll without tracking PF, ESI, TDS, and PT rules. Although the customization options are limited, its automated payroll solutions improve operational efficiency. Taken together, it is suitable for businesses looking for a centralized HR system to manage hiring, payroll, and attendance.

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Starting Price

₹2,499

per month

HfactoR Specifications

Employee Information Management
Recruitment and Applicant Tracking
Performance Management
Attendance and Time Tracking
Employee Onboarding
Employee Self-Service Portal
Workforce Analytics
Succession Planning
HR Compliance
Leave Management

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What Is HfactoR?

HfactoR is a Human Resource Management System (HRMS) platform which connects employee data with key workforce processes throughout the employee lifecycle. It automates salary calculations, tax deductions, and statutory filings, so payroll runs accurately each month without manual recalculation. Attendance gets tracked through biometric, mobile, or geo-fencing options that feed directly into payroll rather than requiring a separate reconciliation step. The system also gives employees access to HR information and requests through self-service tools.

Besides this, expense claims, approvals, and reimbursements run through the same system, so employees don't submit receipts through a separate process.

What Is HfactoR Best For?

The 'Smart HR' module is one of HfactoR's standout capabilities, as it brings employee HR tasks into self-service portals instead of a separate add-on. It provides employee data, attendance, leave balances, and company policies withing the same module. Managers can view organization details, track project hours through automated timesheets, and handle leave regularization without relying on separate records. For growing companies managing HR across multiple departments, this cuts down on repetitive tasks like employee record, queries, leave, attendance and keeps employee information more accessible.

How Much Does HfactoR Cost?

HfactoR pricing starts at ₹2,499/month for its LITE plan. Suitable for up to 50 employees, its key features include payroll processing, payslips, self-service portal, basic reports, analytics, leave, and attendance. The vendor also offers a 30-days free trial along with two different pricing modules to cater different businesses including:

Recruitment

Plus — ₹4,999 /month for up to 200 employees
HRMS And Payroll: ₹7,499/month for first 50 employees + ₹ 60/month/additional employee

Request a personalized HfactoR cost quote for your company today!

Disclaimer: The pricing is subject to change.

HfactoR Integrations

HfactoR software can integrate with multiple third-party platforms, including:

EarlySalary
Hirewand
Courseplay
Secoize
Digimoney
Refyne

How Does HfactoR Works?

Add employees in bulk through an Excel import or invite them directly
Configure payroll, leave, and attendance policies using the platform's built-in defaults
Manage job openings and track candidates through the hiring pipeline
Process payroll each month, with tax deductions and statutory filings calculated automatically
Track attendance through biometric, mobile, or geo-fencing check-ins
Set OKRs and run performance appraisals through the Performance module
Review workforce data across the platform's built-in HR reports

You can also schedule a free HfactoR demo to explore its full functionality.

Who Is HfactoR For?

HfactoR is suitable for diverse range of industries, including:

Staffing agencies
Healthcare
Technology
Education
Clinics and diagnostics
Paint and coating

HfactoR Use Cases

Based on our analysis of user feedback and HfactoR features, below are the key scenarios where this platform is considered a suitable option:

Staffing Agencies Managing Contractual Employees

Staffing agencies juggling contractor payroll, client billing, and salary payouts across multiple accounts often run each function through a separate spreadsheet or tool. HfactoR could be a strong fit here, since the vendor offers a setup built specifically for staffing agencies that ties contractual employee management, monthly client billing, and salary payouts into one system.

Clinics With Hourly Wage Structures Managing Payroll Manually

HfactoR can be a strong fit for clinics that often rely on a biometric device paired with manual data entry to pay staff by the hour. Its ‘Attendance Management’ module integrates directly with existing biometric devices, so hourly data feeds straight into payroll instead of being re-entered by hand. Furthermore, tax calculations run automatically alongside it.

Paints And Coatings Companies Managing A Distributed Outsourced Sales Force

Companies in the paints and coatings industry running a large, outsourced sales team across multiple locations can use HfactoR to confirm attendance by location. With geo-tagged attendance tracking, it checks staff in as they move between dealer or client sites throughout the day. Its approval workflows for recruitment partners also cut down the delays that come with coordinating multiple hiring partners on separate procedures.

Growing Companies Expanding Across Multiple Locations

When headcount jumps from under 100 to over 150 employees in a few months, manual onboarding and payroll tend to fall apart fast. This is particularly common where staff is spread across several outlets instead of one office. HfactoR can help in this regard. It can replace paper-based onboarding with a few-click digital process while keeping payroll accurate and compliant as new hires come in.

Is HfactoR Right For You?

HfactoR is a good option for companies looking for an all-in-one HR system. The platform holds ISO 27001 and SOC 1 & SOC 2 certification, and stores employee documents on AWS.

On the compliance front, India consolidated 29 labor laws into four new Codes, effective November 21, 2025, This was fully enforced by April 2026, with a 50% wage rule that raises PF and gratuity costs by roughly 5 to 15% for most employers. HfactoR’s payroll is automatically updated for regulatory changes affecting PF, ESI, TDS, Professional Tax, and other labor law requirements. However, employers need to review their existing compensation structures against the revised wage requirements.

Additionally, the platform was also rewarded for innovation in HR technology at 4th annual HR Tech Summit and Awards 2023 by UBS Forums,

If you are still not sure if HfactoR software is the right fit for you? Reach out to us at (661) 384-7070 for further guidance.

HfactoR Features

Performance Management

HfactoR helps organizations set and track employee goals against business objectives. Teams can create and modify ‘SMART’ goals, assign goals at scale, and apply rating scales. Its ‘9 Box Grid’ also compares employee performance and potential to support development, succession planning, and retention decisions.

See How It Works

Leave And Attendance Tracking

The software tracks attendance through geo-tagging, geo-fencing, selfies, and biometric devices while supporting shifts and overtime. Employees can request leave, work from home, or comp-offs and track balances and history. Its mobile app also supports field attendance, regularization, and manager approvals.

See How It Works

Recruitment And Onboarding

This feature manages recruitment from candidate sourcing through onboarding. It supports job-board and referral sourcing, AI-based applicant tracking, candidate recommendations, interview feedback, and digital document collection. Teams can also generate offers, collect digital acceptance, verify candidate and bank details, automate salary structures, and track recruitment pipelines through reports.

See How It Works

Payroll Management

The solution automates salary calculations and payroll processing to cater to different workforce types. It manages statutory reports, deductions, taxes, investment declarations, and reimbursements through rule-based workflows. Teams can process salaries directly, manage compliance, calculate exit settlements, and give employees access to payslips, tax declarations, attendance, and leave records.

See How It Works

Expense Management

HfactoR manages employee expense claims from submission through reimbursement. Employees can upload receipts through the web or mobile, while managers review pending, rejected, and unclaimed requests. The module also checks duplicate expenses and policy violations and supports advance payments for upcoming trips or projects.

See How It Works

Pros And Cons of HfactoR

A quick look at HfactoR's strengths and weaknesses to
help you decide if it's the right fit

Pros

Gives a centralized HR lifecycle management
Improves accuracy through automated payroll and attendance
Reduces HR administrative workload through employee self-service portal

Cons

Support responsiveness may vary across scenarios
Managing complex capabilities may require a stronger skillset

HfactoR Pricing

An overview of HfactoR pricing plans to help you
choose the best option for your team and budget.

LITE	PLUS	HRMS And Payroll

Supports up to 50 employees Employee self-service portal Payroll processing and payslips Core HRMS and employee database Basic reports and analytics Leave and attendance management	Supports up to 200 employees Everything in LITE, plus: Performance management and OKRs Priority customer support Advanced analytics with 50+ reports Expense management API and third-party integrations Recruitment and onboarding	Includes first 50 employees + ₹ 60 (~$0.70) /month/additional employee Employee onboarding and lifecycle management Bulk data imports Support helpdesk Alerts and notifications Leave management and online attendance Compliance reports Unlimited pay components and pay structures Employee self-service portal Salary processing and payouts

Disclaimer: The pricing details were last updated on Sep 21, 2026 from the vendor's website. Please contact us for a tailored pricing list.

HfactoR Reviews

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Frequently Asked Questions

Quick answers to common questions to help you better understand the product, features, and services.

Who are the typical users of HfactoR?

HfactoR is used by several Industries such as healthcare, education, technology, staffing agencies, paint, and coating.

Does HfactoR offer an API?

Yes, the software offers an API.

What language does HfactoR support?

The platform is available in English language only.

What other apps does HfactoR integrate with?

The software supports integration with several third-party systems such as DigiMoney, Refyne, Hirewand, Secoize, and EarlySalary.

Does HfactoR have a mobile app?

Yes, it has a native mobile application for Android and iOS.

What types of pricing plans does HfactoR offer?

Its pricing starts at ₹2,499/month for the Lite plan, with Plus at ₹4,999/month. HRMS and Payroll plan starts at ₹7,499/month, plus ₹60/month per additional employee. The vendor also offers 30-days free trial. Request a customized HfactoR price quote today!

What level of support does HfactoR offer?

The platform provides support via email, phone, articles, chatbot, and ticket submission.

HfactoR

Overview

Starting Price

₹2,499

HfactoR Specifications

What Is HfactoR?

What Is HfactoR Best For?

How Much Does HfactoR Cost?

HfactoR Integrations

How Does HfactoR Works?

Who Is HfactoR For?

HfactoR Use Cases

Staffing Agencies Managing Contractual Employees

Clinics With Hourly Wage Structures Managing Payroll Manually

Paints And Coatings Companies Managing A Distributed Outsourced Sales Force

Growing Companies Expanding Across Multiple Locations

Is HfactoR Right For You?

HfactoR Features

Pros And Cons of HfactoR

Pros

Cons

HfactoR Pricing

LITE

PLUS

HRMS And Payroll

₹2,499 (~$29) per month

₹4,999 (~$58) per month

₹7,499 (~$87) per month

HfactoR Reviews

Frequently Asked Questions

Who are the typical users of HfactoR?

Does HfactoR offer an API?

What language does HfactoR support?

What other apps does HfactoR integrate with?

Does HfactoR have a mobile app?

What types of pricing plans does HfactoR offer?

What level of support does HfactoR offer?

What Is HfactoR?

What Is HfactoR Best For?

How Much Does HfactoR Cost?

HfactoR Integrations

How Does HfactoR Works?

Who Is HfactoR For?

HfactoR Use Cases

Staffing Agencies Managing Contractual Employees

Clinics With Hourly Wage Structures Managing Payroll Manually

Paints And Coatings Companies Managing A Distributed Outsourced Sales Force

Growing Companies Expanding Across Multiple Locations

Is HfactoR Right For You?