Last Updated
Overview
Pepito supports personnel scheduling, time tracking, and absence management for dental and medical practices. Though users face frequent session timeouts, its mobile access, vacation planning, and shift coordination features make it a useful tool for managing clinic staff workflows.
Overall Rating
Based on 3 users reviews
4.7
Rating Distribution
Positive
100%
Neutral
0%
Negative
0%
Starting Price
Custom
Pepito Specifications
- Employee Information Management
- Attendance and Time Tracking
- Leave Management
- Employee Self-Service Portal
What Is Pepito?
Pepito is personnel management software developed for dental and medical practices to improve how they handle staffing tasks like scheduling, time tracking, and absence coordination. It supports the daily work of practice managers by providing structured tools for organizing shifts, documenting work hours, and reviewing employee availability across teams.
Each function in Pepito is designed to help clinics operate more smoothly by supporting tasks such as setting up weekly duty rosters, handling vacation requests, and monitoring attendance trends over time.
Pepito Pricing
It offers three pricing plans based on features and user needs:
- Basic Plan – €4/user/month
- Plus Plan – €5/user/month
- Complete Plan – €6/user/month
Disclaimer: The pricing is subject to change.
Pepito Integrations
Who Is Pepito For?
The platform is designed specifically for dental and medical practices that want to streamline internal workforce management. It is ideal for:
- Private dental clinics
- Multi-location dental practices
- Oral surgery centers
- Medical group practices
- Polyclinics and specialist practices
- Clinic administrators and HR managers
Is Pepito Right For You?
If you're looking for a dependable and clinic-focused solution to manage staff scheduling, time tracking, and absences with clarity and control, Pepito is worth considering. It’s designed specifically for dental and medical practices that want to reduce manual effort, improve internal transparency, and stay compliant with data privacy regulations.
The platform is already used by over 600 practices, helping teams simplify their day-to-day staff coordination while maintaining a structured overview of personnel activity. Built under the umbrella of Solvi GmbH, Pepito is fully compliant with the General Data Protection Regulation (GDPR)—ensuring that sensitive data such as shift plans, internal notes, or staff absences is handled securely under strict European privacy laws.
Still not sure? Contact us at (661) 384-7070 for personalized guidance on how Pepito might fit your business.
Pepito Features
Duty Scheduling
One of the most practical features Pepito brings to the table is intelligent duty scheduling. It automatically considers working hours, part-time schedules, and absences when creating shift plans, so no manual calculations are needed. What it does is help schedulers create balanced, conflict-free rosters with ease, while still allowing flexibility for last-minute changes.
Time Recording
Another useful capability is Pepito’s built-in time tracking system. It records start times, end times, and breaks across devices like tablets, PCs, or smartphones—comparing hours worked against targets in real time. Not only that but it gives managers a full view of overtime and absences, cutting down on manual work and improving accuracy.
Vacation Planning
For clinics that want to simplify time-off requests, Pepito’s vacation planning tool is a major asset. Employees can check their vacation balances and submit requests digitally, while managers can approve them with one click. What makes it especially helpful is its automatic check for overlapping leave, remaining days, and expired time off, ensuring smooth coordination even during peak seasons.
Personnel File
Almost every growing practice needs a centralized way to manage employee records and Pepito offers that through its digital personnel file. It stores everything from contact info to working hours in one secure, GDPR-compliant location. The best part is that it links directly with time tracking and vacation data, so managers can view everything in context without duplication.
Evaluations
If your team needs better visibility into employee hours and leaves trends, the evaluations Pepito features is built for that. It provides a clear breakdown of vacation days, sick leave, overtime, and undertime for each employee. What this does is give managers the ability to spot imbalances, adjust workloads, and make data-driven staffing decisions.
Absences
There’s also a clean, real-time way to manage absences in Pepito. The system shows exactly who’s out, why, and for how long, using clear icons and color-coded categories. Not only does this help avoid scheduling conflicts, but it also gives both managers and employees visibility over time-off records in a privacy-compliant way.
Pros And Cons of Pepito
Pros
All working hours are recorded and stored centrally in the system
Its ‘Evaluations’ feature provides instant insights into hours and time accounts
Highly user-friendly for both managers and staff
Cons
Users must frequently log in again after inactivity, which disrupts workflow
Lack of visibility on which admin edited or approved specific time entries
Pepito Reviews
Total 3 reviews
4.7
All reviews are from verified customers
Rating Distribution
5
Stars67%
4
Stars33%
3
Stars0%
2
Stars0%
1
Stars0%
Share your experience
Information Technology and Services, 11-50 employees
More than a year
“Excellent software for managing time”
Pros
My team loves how simple it is to create and share schedules. I also think it's awesome that employees can track their vacation requests, absences and working hours through the app, computer or terminal. It's given our team a lot more control. What I appreciate most is that all working hours are stored in Pepito in one place. The "Evaluations" button is a lifesaver, it lets me see an analysis of departments, time accounts, working hours, absences and leave instantly. No more wasting hours each month double checking the schedule for flexible hours. And the best part? Setting up employee profiles only takes about 5 minutes.
Cons
It'd be awesome to improve the calendar view by adding overtime reduction. Also it would be really helpful to see who made changes to times and when. When multiple admins are involved, it's hard to tell who changed the time entry and why. The same goes for vacation approvals and there's no way to track who approved it.
Rating Distribution
Ease of use
9
Value for money
9
Customer Support
9
Functionality
9
Management Consulting, 11-50 employees
More than a year
“Amazing support team”
Pros
I really like how the appearance, usability and support all come together in this system.
Cons
There are a few small things that could be improved.
Rating Distribution
Ease of use
10
Value for money
10
Customer Support
10
Functionality
10
Medical Practice, 11-50 employees
More than a year
“Ideal scheduling for dental clinics”
Pros
I've been using Fibudoc for a while now and I can always count on great support. It's always improving and becoming easier to use.
Cons
It's annoying that you have to log in every time. I'd love to just open the program at reception in the morning, leave it open at the bar and check it occasionally but instead, I keep getting logged out and have to sign in over and over which wastes a lot of time.
Rating Distribution
Ease of use
6
Value for money
8
Customer Support
7
Functionality
9
Frequently Asked Questions
Does Pepito offer an API?
The Pepito software does not disclose information about its API availability.
What types of pricing plans does Pepito offer?
Pepito prices start at €4/user/month with three plans available: Basic (€4), Plus (€5), and Complete (€6) per user/month. Contact us for Pepito cost.
Does Pepito have a mobile app?
Yes, it does have a dedicated mobile app.
Who are the typical users of Pepito?
Typical users of Pepito include private dental clinics, multi-location practices, oral surgery centers, medical group practices, and HR managers.
What language does Pepito support?
The platform is currently available in German.
What other apps does Pepito integrate with?
There is no official mention of integration support on the software website.
What level of support does Pepito offer?
It provides support through phone and email.