TimeTrak

What Is TimeTrak?

TimeTrak is employee time and attendance software that helps businesses record working hours, review attendance, and prepare time data for payroll. Its graphical timecards make absences and missing punches easier to identify.

The platform’s real-time dashboard brings together total hours, clock-in status, recent punches, user locations, and time-off requests. Managers can approve leave and have the hours applied directly to employee timecards. TimeTrak also connects with payroll providers, which helps reduce manual data entry when transferring employee hours for payroll processing.

It also offers TimeTrakGO, a cloud-based timekeeping solution built for small and mid-sized businesses that need straightforward employee time tracking and payroll preparation.

What Is TimeTrak Best For?

This software is best known for its time clock options. Employees can clock in through web browsers, mobile devices, tablets, or physical clocks, with options including fingerprint recognition, RFID badges, PIN entry, and facial recognition. Furthermore, employees not working from a fixed station can use its mobile app and web-based clock to record time from their own device.

With this flexibility, businesses can decide how much verification each workplace needs, like PIN entries, shared kiosks, or biometric clocks. This makes it suitable for businesses with remote people or staff members who keep moving between locations.  

How Much Does TimeTrak Cost?

TimeTrak pricing starts at $3/user/month for its TimeTrakGO Essential plan with setup assistance and simple graphical time cards. It also offers a 14-day free trial. Subsequent plans include:

• TimeTrakGO Plus: $4/user/month
• Enterprise Classic Plan: Custom pricing

In addition to the base subscription cost, organizations should keep the following potential hidden costs in mind:

• Additional Fees: $20/monthly base fee
• Time Clock Hardware: $300 to $1,200/terminal
• Setup And Onboarding: $2,000 to $8,000
• Ongoing Hosting, Maintenance, And Support Costs: $1,000 to $5,000/year

Reviewers generally consider TimeTrak affordable and good value for smaller teams. However, some question the additional cost of admin seats and the need to upgrade to higher-tier plans to access time-off balances.

Disclaimer: The pricing is subject to change.

TimeTrak Integrations

TimeTrak integrates with:

• Gusto HR software
• QuickBooks
• ADP Workforce Now
• Paychex Flex
• Sage 50
• Paylocity HR and payroll

How Does TimeTrak Work?

Here’s how you can get started with TimeTrak after successful completion of the onboarding process:

• Log in to TimeTrak and review the admin dashboard to get a real-time snapshot of total hours and time off requests
• Choose the clocking methods that suit each part of your workforce, be it the mobile app, virtual clock, or facial recognition
• Set GPS and geofence rules for mobile employees, so that punches are only accepted from approved locations
• Apply your company’s policies on meal breaks, automatic holidays, and custom pay codes
• Configure PTO accruals, so that you can automatically track employees’ earned time off
• Send employees their clock-in method in order to let them start recording hours right away
• Send approved hours to your payroll service, such as ADP, Paychex, and QuickBooks

Who Is TimeTrak For?

TimeTrak typically caters to businesses operating in different industries and sectors, including:

• Construction
• Trade services
• Manufacturing
• Nonprofits
• Healthcare

TimeTrak Use Cases

Based on our analysis of TimeTrak features and user feedback, we identified some of its real-world use cases.  

Small Businesses Moving Off Paper Timesheets And Punch Cards

TimeTrak can be useful to small employers that track hours on paper sheets or a mechanical punch clock. With its graphical timecards, users can spot missing punches and absences easily before payroll is run. This removes the need for guesswork in reconciling hours. It fits owner-operators and office managers who quickly need a working time clock but do not have a dedicated HR staff.  

On-Staff Employers Preventing Buddy Punching And Time Theft  

Businesses that employ hourly staff at fixed locations like shops and service sites often need assurance that the person clocking in is the person being paid. TimeTrak software tackles this with its support for tablet-based kiosks with location locking as well as fingerprint, PIN, and facial recognition clocks. This suits environments where inflated hours from shared logins or friends punching in for one another are a known payroll leak. Users also mention how its biometric and facial recognition features keep clock-ins accurate.

Organizations Sending Hours To An Existing Payroll Provider  

TimeTrak helps small and mid-sized businesses that run payroll through software like ADP, QuickBooks, and Paychex. It sends employee hours to these services, minimizing the risk of transcribing totals for each pay period for payroll staff. TimeTrak is thus particularly valuable when one person handles payroll alongside other duties and manual entry errors may carry direct costs.    

Larger Employees Managing Shift Pay Rules And Attendance Policies

Organizations with pay rules can use TimeTrak to automatically apply them and administer point-based attendance policies and perfect attendance programs. Its job costing and labor allocation tools also help employers track labor costs across jobs and departments. These capabilities are particularly useful for organizations with hourly, non-exempt, and temporary workers.

Is TimeTrak Right For You?

TimeTrak is worth considering if your HR and payroll teams need to replace manual timesheets, identify missing punches, and manage time-off requests alongside employee hours. Its graphical timecards, attendance dashboard, and payroll integrations help reduce the work involved in reviewing and transferring time records.

TimeTrakGO provides a simpler option for small businesses, while the Enterprise edition targets organizations with more than 100 employees that need complex pay calculations, attendance policy automation, job costing, and labor allocation.

As biometric clocks become common, state privacy laws in the US, like Illinois' Biometric Information Privacy Act, require written consent and a published retention policy. TimeTrak does publish a Biometric Data Privacy Policy and offers PIN-based clocking, giving teams flexibility around this law.  

Still unsure about TimeTrak? Connect with us at (661) 384-7070 for further guidance!