Vacation Tracker: Pricing, Free Demo & Features

Name: Vacation Tracker
Rating: 4.5 (4 reviews)

Last Updated Sep 28, 2026

Reviewed by

Ali Gohar

Overview

Vacation Tracker is the perfect tool to replace those clunky spreadsheets. HR, managers, and employees can see who’s off, request or approve PTO, manage accruals, and set up custom leave types in just a few clicks. By improving visibility across teams it reduces confusion and saves valuable time. Integrated with Slack, Microsoft Teams, Google Workspace, and email (plus a mobile app on iOS and Android) it keeps everyone connected and productive from anywhere.

Overall Rating

Based on 4 users reviews

4.5

All Reviews

Rating Distribution

Positive

75%

Neutral

25%

Negative

Starting Price

$2

per user per month

Product Snapshot

Vacation Tracker Specifications

Employee Information Management
Recruitment and Applicant Tracking
Employee Onboarding
Benefits Administration
Compensation Management
Employee Self-Service Portal
Workforce Analytics
HR Compliance
Leave Management
Payroll Integration

View All Specifications

What Is Vacation Tracker?

Vacation Tracker is a leave management platform for tracking employee time off, from requests and approvals to leave balances and time-off records. It supports different leave rules through features such as accruals, carryovers, hourly leave, and Time Off in Lieu (TOIL).

Teams can manage these processes through the ‘Vacation Tracker’ dashboard or from various different platforms, depending on the integration they use. The platform also helps calculate accrual balances, tracks custom leave types like sick days or remote workdays, and flags scheduling conflicts. Every request, approval, and balance update are in one place, so HR can stop maintaining reconciling spreadsheets by hand.

What Is Vacation Tracker Best For?

The platform stands out for its location-specific leave policies, built for teams spread across multiple countries or offices. Each team member is assigned to a location, and Vacation Tracker automatically applies that location's holidays, quotas, and rollover rules. Global HR teams benefit most here, since they no longer need separate spreadsheets or manual checks for which region follows which rule.

How Much Does Vacation Tracker Cost?

Vacation Tracker pricing starts at $2/user/month (with a $50 minimum) for its Core plan. Another plan the vendor offers is Complete that is offered at $4/user/month (with a $100 minimum). Additionally, the platform also offers a 7-day free trial.

In addition to the base price, you should factor in the following additional costs:

Implementation And Setup: $0–$500 estimated, depending on whether setup is handled internally or with outside help
Data Migration: $0–$500 for importing and cleaning historical leave data
Employee Training: $0–$300 for optional external training or rollout materials
Custom Integration: $500–$2,000+ for third-party development beyond supported integrations
Ongoing Administration: $100–$500/month for internal management of users, policies, approvals, and reports

Reviewers generally describe Vacation Tracker as reasonably priced for its core leave-management functionality. However, some users feel certain capabilities are locked behind the higher-tier plan, which can make the overall cost difficult to budget for small teams

Get a tailor-made Vacation Tracker cost quote for your business.

Disclaimer: The pricing is subject to change.

Vacation Tracker Integrations

Vacation Tracker software integrates with the following tools and platforms:

How Does Vacation Tracker Work?

Here's how you can access Vacation Tracker and start managing time off:

Log in to Vacation Tracker and connect it with Slack or Microsoft Teams to bring leave management into the team communication platform
Set up company policies, time-off types, holidays, and approval rules based on your organization’s requirements
Add employees and assign them to the relevant teams, policies, and time-off settings
Submit time-off requests and let designated managers review and approve them
Track employee leave, available balances, and upcoming absences through the calendar and team views
Generate reports to review time-off activity and leave balances across the organization

You can also schedule a free Vacation Tracker demo to explore its full functionality.

Who Is Vacation Tracker For?

Vacation Tracker software is ideal for the following sectors and industries:

Technology
Finance
Marketing
Healthcare
Education
Construction

Vacation Tracker Use Cases

Based on our analysis of Vacation Tracker features and user reviews, we have identified key scenarios where this software is a good fit:

Global Software Teams Managing Leave Across Multiple Offices

Software companies with employees spread across countries can run into problems when each location follows different leave calendars. Vacation Tracker supports separate teams, locations, and regional holidays, which makes it relevant for international organizations that need one leave system across distributed groups. Users particularly appreciate how convenient it is to add PTO policies for different locations into the system.

Nonprofits Replacing Email And Manual PTO Requests

Vacation Tracker could fit small nonprofits that still manage vacation and sick leave through Word documents, spreadsheets, or email chains. Employees can submit their own requests, with managers handling approvals through the platform. Reviewers commend how the software can help remove the need for manual (MS Word) vacation, sick, and other time-off scenarios.

Slack-Based Creative And Media Teams

Creative, media, and other office-based teams that spend most of their working day in Slack may prefer leave requests to stay inside the same communication environment. Vacation Tracker connects leave requests and notifications with Slack, which makes it particularly relevant for teams that do not want employees switching between separate PTO systems. .

Small Financial Services Teams Without Dedicated HR Staff

Small financial services firms may need consistent PTO records without adding a full HR system for a relatively small workforce. Vacation Tracker could fit teams where an office or operations manager handles leave administration alongside other responsibilities. Users describe the platform as easy for employees to operate and highlight its attendance visibility.

Is Vacation Tracker Right For You?

Vacation Tracker can suit small and midsize organizations that need leave management to scale across multiple teams, departments, and locations without moving to a broader HR suite. The platform supports separate location and department administration, while its role-based access controls give admins more control as the organization grows.

On the security front, Vacation Tracker is SOC 2 Type II certified and GDPR compliant. The data is encrypted in transit and at rest, with annual penetration testing and AWS hosting in North America and Europe.

2026 has brought a fresh round of state-level paid leave changes: California expanded its safe-leave provisions, and Colorado added a new NICU leave category under its FAMLI program. For companies operating across several U.S. states, that means leave rules no longer look the same from one location to the next.

Vacation Tracker's location-based policies let HR assign different entitlements and rules to each office, so a multi-state employer can reflect these changes at the location level rather than running one blanket policy. The platform does not update those rules automatically when legislation changes, so HR still needs to track the law itself.

Still confused about the Vacation Tracker software? Contact us at (661) 384-7070 for further guidance.

Vacation Tracker Features

Automated Approvals

Employees can submit a leave request directly through the platform. Approvers can review the request details and approve or deny them from the relevant channel or the dashboard.

See How It Works

Hourly Leave Tracking

This feature enables users torecord time off by hours instead of relying only on full- or half-day entries. Employees can enter specific start and end times for hourly leave, giving organizations a way to track shorter periods of absence alongside regular PTO.

See How It Works

Time Off In Lieu

Vacation Tracker records time earned through overtime as Time Off in Lieu (TOIL). Employees can submit TOIL requests through the dashboard, Slack, or Microsoft Teams, with the corresponding balance updated after approval.

See How It Works

Leave Policies

Administrators can configure leave rules for different teams, departments, and locations. Policies can cover factors such as leave entitlements, approval requirements, notice periods, and other conditions that determine how employees request and use time off.

See How It Works

Accruals

This feature helps automatically calculate earned time off based on the rules configured for each leave policy. It updates employee PTO balances as leave accrues instead of requiring administrators to calculate those balances manually.

See How It Works

Vacation Tracker Pricing

An overview of Vacation Tracker pricing plans to help you
choose the best option for your team and budget.

Core Great for simple leave tracking	Complete Complete leave tracking needs

ADP, Zapier, OpenAPI and MCP integrations Unlimited leave policies and holidays Email and chat support 3 locations and 10 departments Leave request notice period automation Leave balance and leave request reports	Shared calendars Advanced leave policies: Accruals · Hourly tracking · TOIL Priority support Scheduled leave reports Unlimited locations and departments Multi-level and substitute approvals All 7 automations

Disclaimer: The pricing details were last updated on Sep 02, 2026 from the vendor's website. Please contact us for a tailored pricing list.

Vacation Tracker Reviews

Insights from real users on Vacation Tracker’s features,
performance, and overall experience.

Total 4 reviews

4.5

All reviews are from verified customers

Rating Distribution

Stars

75%

Stars

25%

Stars

Share your experience

Glen

Religious Institutions, 11-50 employees

Less than 6 months

5.0

July 2025

“Simple and teams friendly”

Pros

Vacation Tracker is simple to use and connects smoothly with Microsoft Teams. I recently tried their new app too and it looks great and works just as well.

Cons

There's not a lot to complain about. It does sometimes feel like a smaller company which shows through in random bugs or downtime. But even with that, I still think they're great to work with.

Rating Distribution

Ease of use

Value for money

Customer Support

Functionality

Rob

Food & Beverages, 11-50 employees

Less than 6 months

5.0

March 2025

“Promising product”

Pros

Requesting leave is now quick and effortless. We used to rely on paper and email, so this has been a big upgrade in convenience and clarity.

Cons

I'd really like to be able to control a bit more of what team members can see or mess with. Right now, there aren't enough limits I can set.

Rating Distribution

Ease of use

Value for money

Customer Support

Functionality

Eva

Internet, 11-50 employees

Less than 6 months

3.0

March 2025

“Love the reports and layout”

Pros

I really like the Slack integration and the monthly reports. The wallchart view is also a nice touch, it gives a quick snapshot of everything at once.

Cons

The Slack connection gives me trouble sometimes. The messages aren't always clear, the status doesn't update when someone's on hourly leave and I can't set alerts for last minute time off which kinda throws things off.

Rating Distribution

Ease of use

Value for money

Customer Support

Functionality

View All 4 Reviews

Frequently Asked Questions

Quick answers to common questions to help you better understand the product, features, and services.

What types of Vacation Tracker pricing plans are available?

Vacation Tracker offers two pricing plans: Core ($12user/month with a $50 monthly minimum) and Complete ($4/user/month with a $100 monthly minimum). Get a custom Vacation Tracker price specific to your requirements.

What languages does Vacation Tracker support?

Vacation Tracker supports English, Spanish, and French languages.

Does Vacation Tracker offer an API?

Yes, Vacation Tracker offers an API.

Does Vacation Tracker have a mobile app?

Yes, Vacation Tracker offers a mobile app for both Android and iOS users.

What other apps does Vacation Tracker integrate with?

Vacation Tracker integrates with Slack, Google Workspace, and Microsoft Teams.

Who are the typical users of Vacation Tracker?

Typical users include HR professionals operating in technology, finance, marketing, healthcare, education, and construction industries.

What level of support does Vacation Tracker offer?

Vacation Tracker offers support via live chat.

Overview

Overall Rating

Rating Distribution

Starting Price

$2

Product Snapshot

Vacation Tracker Specifications