PINS

What Is PINS?

PINS is a cloud-based insurance compliance and certificate management platform that centralizes the collection, review, and tracking of insurance documents. The software includes certificate of insurance (COI) tracking, compliance monitoring, AI-assisted document review, renewal tracking, reporting, and record management capabilities. It maintains a single repository for insurance records and monitors policy requirements against submitted documentation. By replacing disconnected administrative workflows with structured processes, PINS gives teams a more consistent way to manage insurance compliance and keep documentation current.

What Is PINS Best For?

PINS software stands out for its AI-powered insurance document review capability. The feature helps review COIs, endorsements, and other insurance-related documents against predefined coverage requirements. It helps teams identify missing coverage, policy deficiencies, and compliance issues more quickly while highlighting records that require additional attention. This reduces manual review and promotes greater consistency across insurance compliance processes.

How Much Does PINS Cost?

PINS pricing is estimated to range from $500/month to $3,000+/month, based on industry benchmarks for cloud-based insurance compliance and COI tracking platforms with automated monitoring, AI-assisted document review, and renewal management capabilities. PINS follows a custom pricing model as the pricing is based primarily on annual COI volume.

In addition to the base platform fee, businesses should keep the following potential costs in mind based on the industry benchmarks:

• Implementation And Compliance Configuration: $1,000–$10,000 for insurance requirement configuration, workflow customization, compliance rule mapping, and administrative onboarding
• Historical Document Migration: $500–$5,000 for organizations transitioning from spreadsheets and legacy tracking systems
• Advanced AI Review And Compliance Automation: $2,000–$15,000 annually
• Enterprise Integrations And API Connectivity: Often around $1,500–$12,000 annually

Organizations evaluating insurance compliance software often view solutions in this category as a worthwhile investment when they significantly reduce manual certificate tracking, compliance review workloads, and insurance-related administrative risk.

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.

PINS Integrations

The platform supports integration with multiple systems and platforms, such as:

• Procore
• Workday HCM
• COINS
• Viewpoint Vista
• PropWorks
• Microsoft Power BI

How Does PINS Work?

Log in to PINS Advantage and access your organization's insurance compliance dashboard.

• Configure insurance requirements, coverage limits, and compliance rules for vendors, contractors, and other third parties
• Import or add entities whose insurance documentation needs to be monitored
• Collect COIs and related documents through automated request and submission processes
• Review submitted insurance documents against predefined coverage requirements to identify compliance deficiencies
• Track policy expiration dates, endorsements, and coverage updates from a single repository
• Receive alerts when insurance documents are missing, expired, or no longer meet compliance standards
• Generate compliance reports and maintain audit-ready records for ongoing risk and insurance oversight

Who Is PINS For?

PINS serves organizations across various industries and sectors that need to track, review, and maintain insurance compliance documentation, including:

• Construction
• Public agencies
• Property management
• Airports
• Transportation
• Insurance agencies
• Risk management

PINS Use Cases

Based on PINS's product positioning and insurance compliance management capabilities, we have identified key scenarios where the platform is commonly used to collect, monitor, and maintain insurance documentation across contractors, vendors, tenants, and other third parties:

Construction Firms Tracking Contractor Insurance Compliance

Construction companies regularly work with multiple contractors and subcontractors; each of which is required to maintain specific insurance coverage before accessing a project site. Managing certificates of insurance, endorsements, and renewal dates through spreadsheets or email chains make it difficult to confirm whether coverage remains current throughout the project lifecycle. PINS provides a centralized environment for collecting and tracking insurance documentation while comparing submitted records against established requirements. This gives project and compliance teams greater visibility into contractor coverage status and helps maintain consistent documentation across active projects.

Public Agencies Managing Vendor And Third-Party Insurance Requirements

Public agencies often engage consultants, contractors, maintenance providers, and other vendors that must satisfy insurance requirements before work can begin. Reviewing documentation from numerous external parties can become time-consuming, particularly when records are stored across multiple systems. PINS organizes insurance documents, renewal schedules, and compliance records within a single platform, allowing agencies to maintain oversight of third-party insurance obligations. As a result, compliance records are easier to access during audits, reviews, and procurement activities.

Property Management Companies Monitoring Tenant And Vendor Coverage

Property management organizations frequently oversee insurance requirements for tenants, service providers, maintenance contractors, and other external parties operating within managed properties. Coverage can lapse, policies may be updated, and documentation requirements often vary between locations and contracts. PINS maintains insurance records in a shared repository and continuously tracks policy status against predefined requirements. This allows property management teams to identify coverage deficiencies sooner and maintain more accurate insurance records across their portfolios.

Airports Coordinating Insurance Compliance Across Multiple Stakeholders

Airports interact with a broad network of airlines, concessionaires, contractors, maintenance providers, transportation partners, and service vendors, each carrying out distinct insurance obligations. Tracking documentation manually across numerous stakeholders can create administrative challenges and limit visibility into compliance status. PINS consolidates insurance records, coverage requirements, and renewal monitoring into a single system, making it easier to oversee insurance compliance across complex operational environments. This provides airport administrators with a clearer view of third-party coverage and supporting documentation.

Is PINS Right For You?

Are you looking for a centralized way to track certificates of insurance and monitor compliance requirements across third parties? PINS Advantage is built for organizations that need greater control over insurance documentation without relying on spreadsheets, emails, and manual follow-ups.

The platform addresses common challenges such as expired policies, missing insurance documents, and inconsistent compliance tracking. By maintaining insurance records in a single system, it gives teams a clearer view of coverage status and outstanding deficiencies.

PINS supports contractual compliance through contract-specific insurance requirements, compliance tracking, deficiency management, and audit-ready records. It also supports organizations managing large volumes of insurance records while scaling across vendors, contractors, tenants, and compliance documentation.

Still not sure if PINS is right for you? Contact our customer support team at (661) 384-7070, who will help you make the best decision.