Flow Software Reviews

“Game changer project management tool

Pros

Flow is a very smart tool. Its ability to organize multiple tasks across different teams is remarkable, especially in a business with numerous clients where categorization is important. The feature for recurring tasks is a true lifesaver! What I value the most is the flexibility it provides for setting up recurring tasks on specific dates, whether it's daily, weekly or monthly.

Cons

Dealing with a significant number of cards can feel overwhelming at times without color-coding or the ability to establish visual priorities. It would be valuable to have the option of applying visual tags. And I am eagerly waiting for the upcoming mobile app update with the new UI.

“The tool i never knew i needed

Pros

I was impressed by the appearance of this tool. Yes, its interface is quite pleasant and modern. It's great how instead of having one central place to jot down your to-dos, you now have multiple tabs and sections to explore, uncovering tasks you may have forgotten about.

Cons

A wide range of features and options can be a bit confusing at times.

“Not the cheapest, but...

Pros

Well how I get to know about Flow. Well I received an invitation to join a team that uses Flow. Compared to Asana, the user experience is superior which makes it a tool worth considering for your next project.

Cons

The trial period was too short so I failed to convince another team to give it a try.

“Good Project Management App

Pros

The simplicity with which all team members can share ideas and tasks.

Cons

The price is a bit too high, considering the fact that there are more affordable apps and they offer similar functionality.

“Microsoft Flow (Power Automate)

Pros

What I like the most is that it offers 300+ connectors for seamless integration with Microsoft products and other platforms.

Cons

It lacks a centralized orchestrator, which would greatly assist in centralized monitoring and deployment.

“Neat alternative to Trello

Pros

The first thing that caught my attention was its cleaner interface with calming colors. I am a big fan of minimalistic design, and Flow nails it. The interface closely resembles Encharge, but I digress. Since I also use Trello, Flow was remarkably easy to adapt and use right from the start. Their kanban boards, collaborative features and lightweight design set them apart from similar tools. I've just started exploring it, and I might soon switch to it completely because it's cool. However, there's one thing holding me back, which is the storage limitations in the basic plan.

Cons

Personally there isn't much to say. As a team with over 25 members, the basic plan's limited 50GB storage which is quite disappointing.

“There are much better project management tools out there

Pros

I didn't find anything likable about this software when my team was using it. The goal was to get all of us on board and using the software regularly, but many of us found it confusing to navigate. I consider myself quite tech-savvy, so that speaks volumes about the platform. I'm relieved that we have since transitioned to a different program.

Cons

The interface is not very likeable and difficult to manage, especially when compared to the numerous other project management tools available. So as the market is quite competitive, I will advise to explore other options.

“Atrocious Refund Policy

Pros

The software is simple and user-friendly. I also like that it is web based.

Cons

The features, particularly for time tracking, are too restricted, and the mobile app is poor. It lacks the robustness required for handling complex project management involving teams and external contractors.

“Flow is moving to a wrong direction

Pros

Flow used to be an excellent task manager for small teams.

Cons

With the Flow X update, they have introduced a buggy, slow, and inconvenient version of Slack within the task manager. Over the past year, no improvements have been made to the task manager itself, as all the efforts have been focused on this "yet another" corporate chat.

“Flow is worth the buck!

Pros

Primarily, I enjoy the tasklist view (and the Kanban-style view as well). The design is simple, with an intuitive user interface. I believe the price is reasonable and not overly expensive per user.

Cons

To maximize the benefits of Flow, one must have a clear understanding of the workflow from the beginning. It is somewhat limited in terms of management but works better for tracking purposes.

“Work With Flow!

Pros

The simplicity of Flow is what I like the most. When it comes to tracking tasks, it's perhaps the most valuable feature in any tool. I really love the task timelines as they have a visually distinctive quality, and the colors neatly separate them.

Cons

I primarily consider Flow for task tracking rather than project management. While it can certainly be used for project management, it is not as effective in that aspect as compared to other available tools in the market.

“Ideal tool for planning and project management

Pros

I'm really fond of Flow because it provides extremely useful functions for project management at the business level. Planning, assigning tasks to team members and visualizing progress or ongoing work becomes much simpler and organized. Sharing the workflow decreases which allows for faster progress in each project. The interface is intuitive and well-organized, providing a comprehensive view on a single screen. Accessibility is also a great feature, as it can be accessed from anywhere or any device.

Cons

Instead of focusing on negative aspects, I believe it would be beneficial for them to implement new features that enhance usability and provide more customization options which makes users feel more comfortable with the software.

“A beautiful lightweight and streamline project management tool

Pros

It's simply gorgeous. I know it may sound strange to list that as a pro, but compared to its competitors, using this app is truly wonderful. The visual aspect is superb, and you don't get lost in those overwhelming to-do lists. In Flow, you can view all the timelines of the tasks. Filtering and searching are incredibly easy. It's much easier to use than Jira and Asana, making it a great fit for small teams.

Cons

The mobile app could use some additional polishing, especially for larger teams.

“For visulal projekt management

Pros

It offers excellent transparency for both team members and leaders. It's not only beneficial for projects but also for day to day tasks in a team of specialists. It provides a great overview of who is working on what, and tasks can be easily assigned to others. The visual timelines are nice, and the navigation is simple. The colorful design adds to the overall experience.

Cons

The filter and search options could be improved for better usability.

“Good to take down tasks, but not great for teams

Pros

I like the ability to color coordinate my projects and set deadlines for my tasks.

Cons

It's frustrating that coordinating with others on tasks isn't easy, and there's no notification for approaching task deadlines.

“Flow is a Great Tool for Small to Medium Teams

Pros

Flow offers a visually appealing interface, robust features, smooth onboarding, user-friendly mobile apps and a supportive team ready to assist you with any inquiries.

Cons

As a solo freelancer, using it to track my projects felt excessive. I would have continued using it, but it seems more optimized for small to medium-sized teams handling multiple projects.

“The simplest, most joyful, project management platform

Pros

Flow doesn't attempt to address all Project Management challenges, but it excels at the ones it focuses on. As the name suggests, Flow guides you through project management and reporting with a seamless, straightforward approach. If you appreciate this fluidity, which is remarkably simple and easy to use, you can confidently plan complex projects and tasks within large teams, making it a delightful experience which you can say is a rarity in this industry. Flow also excels at keeping your attention on what matters by highlighting and prioritizing tasks based on their due dates in a focused and straightforward manner.

Cons

Like any specialized tool, it excels at what it's designed for, but if you expect something else from Flow's and will expect it will flow, it is when you face problems and deny its benefits. So I believe for different cases, a different, more general-purpose tool would be more efficient.

“Good product that needs a few more features

Pros

The user interface is visually pleasing and everything seamlessly harmonizes together. The team clearly dedicated significant effort to ensure ease of use, resulting in a delightful experience. It offers a wide range of out of the box features suitable for individual users as well as teams.

Cons

Its flexibility is limited. If you stick to the setup preferred by the creators, it works wonderfully. However, venturing beyond that setup can lead to obstacles. To elevate this product, two essential features are needed: 1) custom fields, and 2) saved advanced searches. While you can filter lists by tags, keywords, and project colors, the absence of boolean OR or NOT logic restricts the use of tags for prioritizing issues. Custom fields are necessary to track data points that don't fit predefined categories.

“I Made the Switch, You Should As Well!

Pros

Wow! I must applaud the Flow team for completely redesigning this product, which greatly improved my initial experience. It's as if they know about all my frustrations with Asana and resolved each concern. Some of my favorite features include the ability to easily switch a project between list and board views, adding start and due dates and the pricing structure! I also like that I am not being forced into purchasing a specific number of seats, and the per user price is incredibly reasonable. Additionally, the app boasts a beautiful design.

Cons

I genuinely have no complaints to mention but I'm eagerly waiting for more integrations, such as time tracking.

“Clunky and unflexible

Pros

The interface is simple which makes it easy to identify overdue tasks, and it allows for email notifications.

Cons

The user experience is clunky, and it's challenging to visualize dependencies and collaboration among multiple individuals on a project. This tool lacks the flexibility to easily track cross-project or cross-workstream activities.

“Very visually-appealing project management tool

Pros

As a supervisor, it's fantastic to delegate tasks and receive notifications once they're completed. The "catch up" feature also helps me stay on track by reminding me of any overdue items.

Cons

Flow lacks compatibility with Mac, and the integration across different platforms (e.g., email) is not seamless.

“Flow Review

Pros

One of the main reasons I like Flow is its seamless integration and usability across various digital devices, with the added benefit of human approvals.

Cons

It may not excel in system to system integrations, but it proves highly useful for human interactions within the business flow.

“Clear and crisp view of your project state

Pros

With Flow, I can effectively manage project deadlines and productivity. It provides a centralized platform to track progress and manage tasks.

Cons

The presentation of bug replication is not clear. Also it would benefit from more interactive report generation for managers.

“No more messy to-do lists!

Pros

Flow is an incredibly smart tool. Its capacity to store a wide range of tasks under different teams is impressive, especially when working with numerous clients. Proper categorization is important for us, and Flow excels in that aspect. The ability to have recurring tasks is a real lifesaver! What I love the most is the flexibility it offers, allowing me to schedule recurring tasks on specific dates of the month, daily, weekly, monthly, bi-monthly, yearly, and more.

Cons

One drawback I've noticed about Flow is that previous updates brought significant changes to the user interface which requires some time to adapt. However, they do provide excellent tutorial videos to explain any modifications.

“One of the best I've used

Pros

Essentially, I like everything about Flow. I thoroughly enjoyed participating in the beta testing and providing feedback. The Chat feature within the product was fantastic (though the mobile app wasn't as smooth). The interface, filtering options, search functionality for both old and new tasks, team, project, and task organization, all of it was excellent. I also liked the option to choose between browser and app access.

Cons

The mobile apps are a letdown. While the desktop experience is fantastic, I expected the same level of user-friendliness on mobile, but it lacked the ease of navigation I desired.

“I've been searching very long for an app like this

Pros

It took us some time to find, but eventually we stumbled upon this app that precisely meets our needs. Assigning tasks is easy, monitoring their completion is simple and attaching files that are automatically saved in the cloud is also not a problem anymore.

Cons

Sometimes, the design can be a bit confusing, and there is room for improvement in the smartphone application.

“Ebbs and Flows of Flow...

Pros

Flow simplifies the process of assigning tasks, setting dates and facilitating communication among colleagues for specific tasks.

Cons

In terms of aesthetics, this app lacks the sophistication of others when it comes to visualizing tasks, progress and upcoming events. Specifically, it only displays task dates without any progress tracking.

“The Project Management Software I've Been Looking For

Pros

The flexibility to switch between different views is fantastic. I particularly like the catch up feature.

Cons

Initially, it may seem a bit complex, but as you spend more time with it, it becomes more intuitive.

“Better than Trello or Asana

Pros

I love the ability to create subtasks within my tasks, complete with dates and descriptions. The organization of my tasks and projects surpasses any other task management software I've used.

Cons

The timeline feature has significant potential for improvement, both in terms of filtering and viewing when multiple individuals are involved.

“Easy to use project management software.

Pros

Flow is excellent for effectively organizing teams on a smaller scale. The cost is reasonable considering the value it provides. It's user friendly and well structured!

Cons

Flow interface became less user-friendly with the latest update. It took me some time to reorient myself. I would suggest having a single homepage that consolidates all notifications, chats and other information in one easily accessible place, similar to a newsfeed.

“Very simple featured communication and task management tool for startup

Pros

The UI has a modern and minimalist design that helps maintain the application's standard. What's great is that the same subscription includes both task management and team chat functionalities.

Cons

The pricing is not conducive to startups, as there is no free version available in the application. Additionally, the app onboarding process could be improved.

“A bit clunky, but does the job as a task management tool for teams

Pros

It's a capable task management system that ticks off all the necessary boxes. I can tag other users to involve them and assign tasks, set up subtasks within projects, leave comments and more. Its price is also qute reasonable for small teams.

Cons

It notably lacks ease of use. I often find that tasks take longer to complete in Flow because I'm uncertain about where to navigate within the app. While this issue would diminish with more experience, it highlights the need for improved user experience (UX) to ensure natural and intuitive usage. I don't believe it surpasses Asana in any aspect, especially considering that Asana is free for up to 15 people.

“Helping to think bigger

Pros

The option to use kanban boards and lists when creating projects caters to various project requirements. Being able to set task deadlines, delegate responsibilities and subscribe to updates significantly simplifies project management.

Cons

I've encountered occasional glitches with the MacOS application. Despite regular updates, there are instances where adding a quick note takes longer than expected.

“Put simply, it works. We are a company of remote staff, meeting only once per week. Flow is crucial.

Pros

Adding and updating projects is far from being a chore now. Also many similar services make administrative tasks a pain, but Flow keeps it to a minimum.

Cons

We chose Flow for several reasons, one being the inclusion of a gantt chart that other similar software lacks. However, it would greatly enhance our experience if we could print/export gantt charts from Flow. Hopefully, this will be addressed in future updates.

“Among the best project management tools I've used

Pros

After trying out several other project management tools like Teamwork and Trello, I can confidently say that I am a fan of Flow. It requires minimal training (I jumped right in), boasts a beautiful interface and offers an abundance of features. My favorite feature is the "catch-up" functionality, which helps me stay on top of my tasks.

Cons

Finding tasks that have been reassigned to others is difficult. While there is a "delegate" feature that allows you to see tasks you delegated, there's no easy way to locate tasks you simply reassigned. Additionally, the notifications for "catch-up" can become overwhelming at times.

“Helpful for productivity, but missing a main element.

Pros

When collaborating with a team that isn't always physically together, this tool proves to be immensely helpful for assigning and keeping track of projects and tasks.

Cons

Currently, I can only assign a task to one person which makes it challenging to ensure multiple individuals have it on their personal task lists when collaborating. For now, I have to manually inform others working on the task.

“Disappointed about ownership of information

Pros

They responded promptly to my inquiries, both online and via email. I also love their honesty in explaining how the system works.

Cons

It's disappointing that they couldn't delete my personal details and account, only deactivate them. It seems unreasonable that users cannot request the deletion of their information. If this is the case with other software as well, it's equally unacceptable to me.

“New format is difficukt

Pros

The product itself serves as a fantastic tool. I particularly like the ability to send messages or add someone to a task to keep them updated on the progress.

Cons

The current new format is quite confusing. The previous format was more instinctive,and now I find myself searching extensively to find what I need.

“I have been using Flow for a month now, and it's great to track projects and hold teams accountable.

Pros

One of the aspects I adore about Flow is its ability to break down projects into the smallest details, assigning due dates and involving others in the work. I find it is a user-friendly, visually appealing and an excellent project management tool overall.

Cons

It did require a bit of time to learn how to navigate the various options, but once I did, using it was quite seamless.

“Visually pleasant, but lack of some functions

Pros

It's easy and enjoyable to use. The implementation of the kanban method is perfect for small design or marketing teams that prefer more visual software.

Cons

At the beginning, it takes some time to familiarize oneself with all the functions. Additionally, searching for past tasks can be a bit confusing. There is still significant room for improvement in many functions.

“Flow is really fantastic piece of project management software, it has changed the way we do things.

Pros

Once you become familiar with it, the interface is remarkably intuitive, offering a comprehensive view of the entire project lifecycle.

Cons

There can be a slight learning curve when familiarizing oneself with the software. It would be helpful to have better learning materials to ease this process.

“I have really liked the experience so far.

Pros

Although I've just started using this software, I am already impressed with the training and learning videos available. The main page, where I can see upcoming tasks at a glance, is a great feature. The flexibility to customize the capabilities according to my workflow preferences is something I truly like. So far, so good!

Cons

I haven't come across anything I dislike about this software. I'm still exploring its abilities, but I like the option to switch between personal and private tasks and work tasks.

“a unique app with lots of features and some bug to be fixed

Pros

It got some unique features that no other app can offer, along with a pleasing design. Task management and assignment features are excellent, and the ability to attach files from cloud services and computer is a valuable addition.

Cons

In the product there are still a few glitches that require fixing. Although the pricing is reasonable, but it can be costly for more than 3 users.

“Flow has been easy to integrate our team into and has equipped us to accomplish our goals.

Pros

Flow offers simplicity without compromising a wide range of features, which greatly aids our team's organization. We appreciate the ability to manage different teams and projects collectively and individually. It fosters accountability and provides valuable insights into everyone's workload.

Cons

With Flow I have encountered some issues like with repeating tasks needing to be "reassigned" each week. While it's not a major problem since you can easily attribute "unassigned" tasks to an individual, it can be a bit inconvenient.

“We use it as a communication tool within our organization.

Pros

Being able to communicate with our entire staff through Flow is quite helpful. Assigning tasks to multiple people proves highly beneficial. The option to create private tasks ensures I stay on track throughout the day and week.

Cons

Getting set up in the software can be a bit challenging. It definitely requires some training to fully use the program.

“Flow is an absolute joy to use and organize work

Pros

The Projects view provides a high-level overview without losing sight of the fine-grained details.

Cons

I wasn't particularly fond of their team chat feature, but in their latest version they have shifted their focus towards Projects.

“Easy to create and share projects with specific deadlines, can be difficult to find projects quickly

Pros

Tracking the progress of a project is now effortless as each person's deadlines are readily visible, giving us a clear understanding of the project's status and whether things are on track.

Cons

When we have projects involving different collaborating teams, it can be time-consuming to quickly find what we're looking for.

“Great roadmapping and product management tool!

Pros

Flow has all the features I need, from the tiniest subtasks to comprehensive roadmaps. It allows for a holistic view of the entire product lifecycle from various perspectives.

Cons

You may not like the fact that there is a slight learning curve, but it's absolutely worth it. Having a more comprehensive tutorial or introduction would be a nice addition.

“easy to learn

Pros

All the features and processes revolve around project flow, which is fantastic. I also like the addition of colors to projects. So Thank You.

Cons

It can be challenging to visually locate your projects. The GUI feels quite plain, although I like the recent addition of colors. It would be beneficial to have colored tasks or categorization options.

“My daily go to, to know what to do!

Pros

The Catch up feature is amazing for staying updated on the team's progress. Task lists can be filtered by anyone on the team, and the tags and filters provides powerful organization capabilities. The app is user-friendly and suitable for everyone in the company. The support is outstanding, and I love the new interface and design.

Cons

I'm not thrilled about having to pay extra for guest accounts, but I've heard that will change soon. It would be great to add multiple people to a task.