The 9 Best CRM For Photographers In 2025

Running a photography business often means juggling more than one role at a time. From booking clients, sending contracts, chasing invoices, and somehow keeping projects on track - all at once, it’s no wonder the creative side often takes a back seat. Many photographers struggle with scattered tools and manual tasks; opportunities sometimes get missed, slowing growth. 

That’s where customer relationship management (CRM) tool for photographers comes into play. It can simplify admin work, automate repetitive tasks, and keep client interactions professional and organized, while also saving you some headaches. 

In this guide, we’ll highlight the top CRM options designed specifically for photographers. These tools were carefully selected based on their intuitiveness, usability, and integration with other creative platforms. You’ll get practical insights to save time, reduce stress, and spend more hours behind the camera doing what you love. 

Bloom is a CRM made for creative professionals, photographers especially, who juggle multiple clients and projects at the same time. It brings invoicing, contracts, scheduling, and digital asset delivery together in one place. 

The platform also works with popular tools like Google Calendar and QuickBooks. This ensures that all data, from schedules to financial records, remains in complete sync. 

Its key features include: 

• Invoicing And Payments: Let users create branded invoices, set up payment schedules, and receive funds without added processing fees 
• Client Portal: Keeps contracts, invoices, project updates, and messages in one secure location for each client 
• Contract Signing: Allows photographers to send legally binding agreements that clients can sign instantly from any device 
• Digital Delivery: Shares final photos in password-protected galleries with options for proofing, feedback, and controlled downloads 

Pros And Cons 

Pricing 

Bloom offers three pricing plans tailored to various business sizes with a free trial, including: 

• Starter (Side Jobs) - $18/month 
• Standard (Solo Business) - $44/month 
• Plus (Small Teams) - $78/month 

Disclaimer: The pricing is subject to change. 

ShootQ is a business management system built for photographers who need more than just a contact list. The tool organizes scheduling, lead tracking, task management, and reporting together in one dashboard. 

Its interface keeps all business data accessible, from weekly calendars to sales performance charts, so photographers can make informed decisions without juggling multiple tools. 

Its key features include: 

• Lead Tracking: Keeps an eye on every inquiry, so you can manage each stage without letting opportunities slip away 
• Automated Templates: Take care of proposals, contracts, invoices, and emails. It cuts down on busywork and keeps your branding looking consistent 
• Comprehensive Reporting: Gives detailed insights into everything, from revenue and profitability to top-performing services 

Pros And Cons 

Pricing 

ShootQ offers three pricing plans with a 14-day free trial, including: 

• Starter - $39.95/month (up to 3 users) 
• Studio - $59.95/month (up to 6 users) 
• Hub - $79.95/month (unlimited users) 

Disclaimer: The pricing is subject to change. 

Studio Ninja is a cloud-based CRM built to manage the business side of photography without sacrificing time behind the lens. It’s got booking forms, invoicing tools, and client portals, all designed around how photographers actually work. 

You can confirm a wedding date, send contracts, or track payments, and do it all from any device. With integration with tools like QuickBooks, Google Calendar, and PayPal software, everything stays connected, so nothing gets overlooked. 

Its key features include: 

• Online Booking: Lets clients select packages, choose dates, sign contracts, and pay without requiring manual intervention 
• Lead Management: Converts enquiries into bookings through automated email triggers and customizable sales workflows 
• Job Overview: Displays project status, deadlines, and tasks on one screen for full operational visibility 
• Quotes And Contracts: Allows clients to accept offers, sign agreements, and pay invoices within a branded client portal 

Pros And Cons 

Pricing 

Studio Ninja offers three straightforward pricing plans with a 7-day free trial, including: 

• Starter - $16/month (up to 1 user and 5 active jobs) 
• Pro - $27/month (up to 3 users and unlimited jobs) 
• Master - $40/month (unlimited users and unlimited jobs) 

Disclaimer: The pricing is subject to change. 

Tave is a CRM made for photographers, helping creative professionals spend less time on paperwork and more time on their craft. It combines client management, scheduling, contracts, invoicing, and lead tracking all in one platform. 

Made for photographers and event pros, Tave takes care of the repetitive work, so your business stays organized, and your clients always know what’s happening. Being cloud-based, you can manage bookings, payments, and projects from anywhere, no office required. 

Its key features include: 

• Workflow Automations: Send pre-written emails, reminders, and questionnaires automatically, adapting to your unique business style 
• Quotes And Invoicing: Create upgradable quotes, send invoices online, and collect payments with automatic reminders 
• Online Contracts: Protect your business with pre-filled contracts based on client responses 
• Form Templates: Provide ready-to-use workflows designed by industry professionals for fast setup 

Pros And Cons 

Pricing 

Tave offers three pricing plans with a 30-day free trial, including: 

• Solo - $24.49/month (up to 2 users) 
• Boutique - $34.49/month (up to 6 users) 
• Studio - $49.99/month (up to 10 users) 

Disclaimer: The pricing is subject to change. 

Dubsado helps creative professionals run their business efficiently without getting stuck in the cycle of menial, repetitive tasks. Capturing leads, sending contracts, managing invoices, and client communications all happen in one place. 

The platform helps keep things consistent, so clients always get a polished experience. Because it’s cloud-based, photographers can easily juggle projects, payments, and schedules from anywhere, ensuring things keep running without a hitch. 

Its standout features include: 

• Lead Capture And Proposals: Lets clients fill out forms, pick services, and view embedded proposals right on your website. Automated workflows kick in to keep projects moving 
• Contracts And Document Management: Provides legally binding agreements with smart fields, reusable templates, and 24/7 client access to documents and communications 
• Invoices And Payments: Handles branded invoices, recurring billing, flexible payment options, ACH transfers, credit cards in 135+ currencies, and even instant payouts in about 30 minutes 

Pros And Cons 

Pricing 

Dubsado offers a free trial with no time limit, so businesses can book up to 3 clients before subscribing. It also provides the following pricing plans: 

• Starter - $20/month 
• Premier - $40/month 

Disclaimer: The pricing is subject to change. 

HoneyBook is a CRM made for creatives who want to run their photography business smoothly. It puts client management, project tracking, proposals, contracts, invoices, and payments all in one place. 

The tool empowers photographers with workflow automation. This allows creatives to easily customize, book clients, and collect payments on time. It’s cloud-based and mobile-friendly, so your studio stays organized and professional, even when you’re out and about or trying to grow fast. 

Its key features are: 

• Contracts And Document Management: Offers ready-to-sign online agreements, smart fields, reusable templates, and 24/7 access to all project documents and communications 
• Scheduling And Automation: Includes customizable booking links, automatic email reminders, and lead capture forms to bolster client interactions and reduce admin work 
• Project Tracking: Enables dynamic to-do lists, dashboards, goal tracking, and team role management, giving insights into who’s working on what for better team efficiency 

Pros And Cons 

Pricing 

HoneyBook offers three straightforward pricing plans, including: 

• Starter - $36/month 
• Essentials - $59/month 
• Premium - $129/month 

Disclaimer: The pricing is subject to change. 

17hats is a flexible CRM for photographers who want to run their business without juggling a bunch of apps. It consolidates everything, from client management to invoicing, and project tracking, into a single place so photographers can gain better control over their work. 

On top of that, the tool also keeps things simple and automated, so mundane tasks such as sending emails, following up on leads, and sharing contracts can easily happen on their own. This leaves creatives time to focus on their craft. 

Its key features include: 

• Lead Capture Form: Frees photographers from manually checking emails by instantly acknowledging inquiries to give you a better chance at client bookings 
• Unlimited Email And Document Templates: Includes quotes, contracts, invoicing, and questionnaires, to empower businesses to access everything in a few clicks 
• Online Scheduling: Allows businesses to integrate payments, Zoom meetings, and group bookings to ensure a simplified appointment process for all parties involved 

Pros And Cons 

Pricing 

17hats offers an all-inclusive monthly plan that costs around $60/month. The vendor also offers a 7-day trial so you can test drive the tool before making a final commitment. 

Disclaimer: The pricing is subject to change. 

SproutStudio is a CRM built to handle the business side of photography, making client management less stressful. By automating repetitive tasks, it lets photographers focus on their creative work while keeping client experiences professional and consistent. 

From solo practitioners to growing teams, SproutStudio offers clarity, control, and actionable insights to help photographers manage their business operations effectively. This, in turn, optimizes revenue, without losing sight of the artistry that drives their business. 

Its key features include: 

• Galleries And Proofing: Allows photographers to share images and proofs with intuitive gallery proofing tools, thereby fostering team collaboration 
• Online Booking And Scheduling: Enables clients to self-book, sign contracts, and pay instantly. Businesses can also limit availability and manage group bookings effortlessly 
• Client Portals: Offers each client a personalized portal for documents, contracts, invoices, galleries, and event details, nurturing personalized client interactions 

Pros And Cons 

Pricing 

SproutStudio offers three pricing plans with a 30-day free trial. These plans include: 

• Lite - $19/month (up to 3 users and 2 brands) 
• Basic - $36/month (up to 3 users and 2 brands) 
• Pro - $51/month (up to 3 users and 2 brands) 
• Unlimited - $69/month (up to unlimited users and brands) 

Disclaimer: The pricing is subject to change. 

Monday CRM is a dynamic CRM tailored for photographers and creative professionals seeking a unified platform to manage clients, leads, and projects. It addresses common pain points like scattered emails, missed follow-ups, and disconnected data by centralizing everything from contacts, deals, communications, and workflows. 

Whether working solo or with a team, Monday CRM streamlines operations so photographers can focus on creating while keeping their business on track. 

Its key features include: 

• Sequences And Automated Follow-Ups: Streamlines client emails, reminders, and task assignments to maintain consistent communication and prevent missed opportunities or delays in project delivery 
• Activity Tracking: Empowers photographers with advanced insights into client email interaction, such as email clicks, open tracking, and more, to help you convert leads faster 
• Import Data: Functionality allows photographers to instantly transfer all client details – from bookings to invoices – in one place to keep all the information centralized 

Pros And Cons 

Pricing 

Monday CRM offers the following pricing plans: 

• Basic - $15/seat/month 
• Standard - $20/seat/month 
• Pro - $33/seat/month 
• Enterprise - Custom pricing 

Disclaimer: The pricing is subject to change. 

Final Verdict: Which Creative CRM Works Best For Photographers? 

Choosing the best CRM for photographers depends on your business needs. Bloom and ShootQ are strong picks for streamlined client management, while Studio Ninja and Tave shine for automation and contracts. Dubsado and HoneyBook stand out for creatives who value polished workflows, while 17hats and SproutStudio offer simplicity and client-focused features. 

For photographers scaling their business or juggling multiple clients, Monday CRM provides flexibility with automation and collaboration. Ultimately, the right CRM is the one that balances creativity with organization, letting you focus more on your art while keeping your business running smoothly.