According to a 2023 HHS report, over 85% of ambulatory practices and 95% of hospitals use EHRs, while only 80% of home health agencies (HHAs) have adopted them. This slower adoption rate contributes to operational challenges, as a recent survey of HHA nurses and staff found that agencies without electronic medical record (EMR) systems experienced time-consuming paperwork, care coordination issues, and delayed provider communication.
The right EMR can help agencies address these challenges by streamlining documentation, improving care coordination, and ensuring compliance with evolving regulations. Among the top options, KanTime and WellSky stand out for their specialized solutions designed to meet the unique needs of home healthcare providers.
This comparison guide on KanTime vs WellSky will evaluate their key features, pros and cons, and pricing options to help you choose the best platform for your agency's specific needs.
Head-On Comparison
KanTime is an all-in-one home health EMR designed to streamline agency operations from intake to billing and payroll. Its web-based platform integrates a comprehensive suite of features to improve workflow efficiency, boost profitability, and ensure compliance across the entire care continuum. Trusted by patients and professionals nationwide, KanTime has supported over 1.52 million patients and helps agencies optimize workflows.
WellSky Rehabilitation is a leading home health software solution designed to help home health agencies deliver high-quality care. It helps providers streamline intake, scheduling, care delivery, and quality assurance tasks through a centralized platform. The vendor is trusted by 30% of home-based care organizations across the U.S. and was recognized by KLAS Research as a top performer in Homecare: Personal Care Services and Private Duty Nursing for 2024.
KanTime And WellSky: At A Glance
Feature
KanTime
WellSky
Prescription Management
✓
✓
Claims Management
✓
✓
Interoperability
✓
✓
Patient Engagement
✓
✓
Predictive Analytics
✗
✓
Scheduling
✓
✓
Quality Assurance
✓
✓
Referral Management
✓
✓
Pros And Cons
PROS
Efficient copy-and-paste feature
Customizable settings and workflows
Mobile app for convenience
Easy-to-use scheduling module
Scalable for business growth
Simplifies patient load management
Intuitive charting process
Robust error-detection scrubber
Weekly eligibility tracking
Training videos for onboarding
CONS
Too many pop-ups
Performance issues after updates
Difficult onboarding process
No undo option for edits
Redundant manual data entry
Inefficient messaging functionality
Side By Side Comparison
KanTime and WellSky are both powerful EMR platforms designed to optimize operations for home health and hospice providers. Here, we will break down their core features to help you choose the right fit for your organization:
Scheduling
KanTime offers a highly flexible scheduling system designed to streamline visit management and caregiver assignments.Its drag-and-drop scheduling, clinician search wizard, and geographic scheduling tools allow agencies to assign the most suitable caregiver based on skill set, patient needs, and location.The platform also supports split shifts and ad-hoc visits, enabling agencies to make real-time adjustments to schedules and maintain workflow efficiency.
WellSky focuses on streamlining complex scheduling workflows with its automated episode-of-care scheduling, allowing agencies to plan entire care episodes within seconds. The platform helps reduce scheduling conflicts and practitioner downtime while ensuring compliance with care protocols. It also sends automated text reminders and integrates with outbound messaging systems to minimize no-shows and enhance patient communication.
Winner: KanTime emerges as the winner due to its advanced scheduling tools, which provide greater flexibility for meeting changing patient and staffing needs.
Quality Assurance (QA)
KanTime ensures a structured quality assurance process with automated tracking and real-time corrections. Its ‘Field Chart Dashboard’ is designed to help agencies monitor the QA review process, enforce policies, and maintain documentation accuracy. KanTime also includes automated alerts and auto QA tools to streamline approvals based on predefined rules, while its third-party coding review tool supports compliance with billing and regulatory standards.
WellSky provides an integrated quality assurance and compliance management system that automates QA workflows and identifies Outcome and Assessment Information Set (OASIS) documentation issues in real time. Its document management system organizes policies and procedures, while the learning management system supports staff training and compliance tracking. The platform also includes automated corrective actions and analytics to help agencies maintain high-quality standards.
Winner: WellSky takes the lead for its integrated compliance management system, which combines automated QA workflows, document management, and staff training to ensure consistent quality and regulatory adherence.
Billing And Claims Management
KanTime provides a fully integrated billing and claims management system designed to streamline revenue cycle management processes. The platform automates claim submissions, supports real-time claim edits, and ensures EVV compliance through geolocation tracking. Agencies can manage billing overrides, assign modifiers, and classify denials to optimize reimbursement workflows. With built-in episodic billing workflows and automated alerts, KanTime helps agencies maintain accuracy and reduce claim denials.
WellSky focuses on accelerating claim processing for managed care and Medicare patients. The system allows agencies to batch and submit claims in real time to reduce administrative workload. Additionally, it offers revenue cycle services that pair seamlessly with WellSky software, providing expert support for coding reviews, OASIS validation, and compliance monitoring. Overall, WellSky helps agencies track performance and improve cash flow by leveraging industry-standard financial metrics.
Winner: KanTime stands out because its fully integrated billing solution provides more comprehensive automation and control over the entire billing process.
Referral Management
KanTime streamlines referral intake by organizing all incoming referrals in a centralized database and automating necessary workflow alerts. Its customizable pre-payer checklists ensure all documentation and payer requirements are met before processing. Additionally, the software optimizes clinician assignments by matching patient needs with the most suitable provider to ensure efficient care coordination.
WellSky takes a more integrated approach by digitally connecting agencies to multiple referral networks and EHR systems, consolidating all referrals into a single inbox. The system automatically transfers patient information into the WellSky EHR to reduce manual data entry and speed up intake. It also synchronizes referral activities across different agency roles to improve response times and optimize operational efficiency.
Winner: WellSky edges out KanTime with its seamless integration across referral networks and EHR systems, enhancing efficiency and expanding referral opportunities.
Interoperability
KanTime supports interoperability through its ‘Interoperability Hub’, which offers API integrations (HL7, FHIR, CCDA) with over 125 healthcare partners. It connects with leading post-acute care providers to streamline data exchange and enhance care coordination. This ensures agencies can integrate with essential third-party solutions for smoother operations.
WellSky provides a broader interoperability network, integrating with major referral platforms like CarePort and naviHealth. It connects to over 50 Health Information Exchanges (HIEs) and participates in the CommonWell Health Alliance to enable seamless data sharing across more than 22,000 providers. Additionally, WellSky supports operational integrations with telehealth, pharmacy benefit managers, and payroll systems to enhance overall efficiency.
Winner: WellSky wins due to its extensive interoperability network that connects providers to HIEs, referral networks, and CommonWell for better care coordination.
Pricing Comparison
KanTime offers a flexible, custom pricing model that scales based on agency size, required features, and automation capabilities. This allows home health providers to invest in only the needed functionalities without overpaying for unnecessary tools.
WellSky also follows a personalized pricing approach, adjusting costs based on the selected features, level of support, and customization requirements.
Since both platforms offer custom pricing, the best choice depends on your organization's specific requirements, budget, and long-term goals.
Want to learn more about how EMR pricing works? Check out our comprehensive guide on the cost of EMRs in 2025.
What Users Have To Say?
We analyzed over 300 user reviews and interviewed more than 70 KanTime and WellSky users to understand their experiences with both platforms. Here’s what they had to say:
KanTime is praised for its intuitive interface, ease of setup, and automation features. Users appreciate the software’s automated client reminders, mobile app for signature collection, and responsive technology team that adapts to regulatory changes. A Director of Nursing shared, "KanTime is a comprehensive system that is easy to use. It meets the needs of all staff, both clinical and administrative.”
However, some users note issues with location tracking on mobile devices and mention that frequent updates can be challenging to keep up with, though they ultimately improve the system.
WellSky stands out for its efficient scheduling, robust reporting tools, and ability to streamline billing and patient management. Users highlight the platform’s ability to track nearly every aspect of rehabilitation. A co-owner of a home care company stated, “The biggest return on investment that WellSky Home Health has given our agency is the ability to run more efficient, productive processes that ultimately result in a happy staff and timely billing.”
However, some users report that billing codes are difficult to alter after signing a note, and that the lack of auto-save can lead to lost data when switching between patient charts.
Final Verdict: Which Platform Is Right for You?
Selecting the right home health software depends on your agency’s priorities. Both KanTime and WellSky provide industry-specific software solutions designed to streamline workflows, optimize revenue cycle performance, and enhance patient care.
KanTime is best for organizations that need advanced automation, compliance-driven workflows, and mobile accessibility, while WellSky stands out with its robust reporting, financial oversight, and structured workflows.
The best choice ultimately depends on your specific needs, budget, and operational goals. For verified user reviews and in-depth comparisons, visit Software Finder.
