Research suggests that HR staff spend up to 57% of their time on administrative tasks. This often happens due to time-consuming responsibilities like benefits administration, payroll processing, and compliance management. These inefficiencies can negatively impact an organization’s bottom line and overall growth.
To address this, businesses should implement all-in-one HR software solutions that streamline day-to-day processes and reduce manual workloads. Paycom and UltiPro are two leading software providers in the HR technology space. Both platforms offer comprehensive solutions designed to simplify payroll, employee management, and HR compliance.
In this guide, we will compare Paycom and UltiPro in terms of their features, benefits, and suitability for various organizational needs to help you determine which HR tool is the best fit for your company.
Automated payroll workflows, mobile and self-service tools, on-demand reporting, and compliance support
Time And Attendance
Real-time data tracking, payroll integration, and flexible methods for clocking in and out via web-based time clocks, kiosks, and the Paycom app
Payroll integration, automated approvals, absence management, task-specific labor tracking, and comprehensive reporting features
Talent Management
Comprehensive suite of tools for performance management, compensation budgeting, position management, employee self-service, and learning
Extensive tools for recruiting, hiring, onboarding, performance evaluation, coaching, and learning and development
Benefits Administration
Automated enrollment process, real-time pay impact previews, integration with payroll, and options to add a dedicated benefits coordinator
Intuitive enrollment process with decision-support tools, side-by-side plan comparisons, and educational resources for employees
Pricing
Customized pricing based on the company’s size and needs
Flexible pricing options based on the company’s size and needs
What Is Paycom?
Paycom is a comprehensive HR and payroll software solution designed to help businesses streamline time-consuming administrative tasks. The platform empowers users to manage the entire employee lifecycle, from hiring and onboarding to payroll processing and benefits administration, through a centralized interface.
With over 36,000 clients, Paycom provides a comprehensive suite of tools that enhance efficiency, ensure compliance, and improve employee engagement.
Unique Features Of Paycom
Scheduling: Allows managers to schedule recurring shifts, track shift coverage, and optimize staffing levels to meet business and compliance demands
Talent Acquisition: Streamlines the recruitment process with applicant tracking systems, job posting automation, and paperless onboarding to simplify hiring workflows
Personnel Action Forms: Offers customizable forms for managing employee updates, approvals, and workflow changes in a centralized system
Paycom Pros And Cons
Pros:
Customizable reporting tools to accommodate diverse business needs
Mobile app ensures easy access for employees on the go
Automated payroll processing saves time and effort
Cons:
Limited options for bulk uploading time cards
Some users report occasional issues with the tax filing service
What Is UltiPro?
UltiPro is a human capital management (HCM) platform designed to help businesses manage their people, payroll, and other HR processes. Its AI-powered solution enables organizations to automate complex tasks, gain actionable insights, and enhance employee experiences.
Trusted by over 80,000 organizations across various industries, UltiPro Software provides a robust suite of tools that support workforce management, compliance, and strategic decision-making.
Unique Features Of UltiPro
Absence Management: Helps businesses approve absence requests, track leave data, manage attendance policies, and stay compliant with employer-specific leave policies
Reporting And Analytics: Automates the collection of people data to help organizations gain insights into key business areas and make informed business decisions
Employee Experience Management: Improves employee engagement with tools such as reports, self-service options, surveys, and continuous learning opportunities
UltiPro Pros And Cons
Pros:
Centralized database provides quick access to employee records
Simplifies timecard management for accurate payroll processing
Excellent customer support with quick response times
Cons:
Setting employee schedules can be cumbersome at times
Some users find the reporting feature complex to navigate
Paycom Vs UltiPro – Key Features Comparison
Payroll Management
Paycom offers automated payroll processing with features designed to simplify the entire process, such as expense management, garnishment administration, and flexible pay options. The system seamlessly integrates approved expenses, taxes, and other data into payroll. It also identifies errors and empowers users to make corrections before payroll is processed.
UltiPro also provides automated workflows that give organizations complete control over their payroll process. With mobile and self-service tools, employees can access their payroll information anytime. The platform includes on-demand reporting and compliance support to help businesses stay informed about their payroll operations and adhere to regulatory requirements.
Winner:Paycom stands out with its comprehensive payroll processing solution, which integrates expenses, taxes, and error detection features to simplify users’ entire payroll experience.
Time And Attendance
Paycom offers real-time data tracking and integrates seamlessly with payroll to ensure accurate timekeeping and compensation. The platform provides flexible options for clocking in and out, such as web-based time clocks, kiosks, and the Paycom mobile app. Its time and labor management tools empower users to capture employees’ hours worked, track labor dollars, and automate time-off request approvals.
UltiPro offers a comprehensive suite of time and attendance features, including time tracking, clocking in and out, attendance management, and manual data entry capabilities. The platform integrates with payroll and HR compliance tools while enabling labor tracking against tasks for enhanced productivity monitoring. UltiPro’s features help businesses streamline HR processes and ensure compliance.
Winner:UltiPro edges ahead due to its task-specific labor tracking functionality, which offers businesses greater control and insights into workforce productivity.
Talent Management
Paycom offers a complete suite of talent management tools, including performance management, compensation budgeting, and position management. The software also provides employee self-service capabilities and learning modules to improve engagement and encourage ongoing skill development through a centralized interface.
UltiPro provides extensive tools for talent management, covering recruiting, hiring, onboarding, and performance evaluation. It also offers learning and development resources designed to support employee growth. These features help businesses attract, retain, and develop top talent more effectively.
Winner: This round ends in a draw, as both Paycom and UltiPro offer comprehensive talent management solutions that cover a wide range of HR functions.
Benefits Administration
Paycom provides an automated benefits enrollment process that simplifies the entire workflow for employers and employees. It allows employees to preview the impact of their choices and understand how they will affect their compensation. The system integrates seamlessly with payroll, automatically syncing selected benefits without manual data entry. Additionally, businesses can add a dedicated benefits coordinator for personalized assistance.
UltiPro offers an intuitive enrollment process with decision-support tools that guide employees in selecting the right benefits options. It provides side-by-side plan comparisons, filtering options, and advanced configuration capabilities to support a tailored benefits selection process. Organizations can configure the solution to support diverse programs and engage employees effectively throughout the enrollment process.
Winner:Paycom wins for its seamless integration with payroll, which automatically syncs selected benefits without the need for manual data entry.
Pricing
Paycom offers a flexible pricing structure that can be customized to the specific needs of each organization. The cost will vary depending on the services required, including payroll, talent management, and benefits administration. Paycom uses a per-employee-per-month (PEPM) pricing model, which means the cost is based on the number of employees and the specific features needed.
UltiPro also charges using a per-employee-per-month (PEPM) model, with customizable pricing based on the tools and features chosen. The platform offers a range of services, from HR and payroll to talent management and employee engagement, and the pricing scales depending on the selected modules and the size of the organization.
Winner: This round ends in a draw, as both Paycom and UltiPro offer flexible pricing structures that can be adjusted to fit organizations’ varying needs.
Paycom Vs UltiPro: Making The Final Decision
Paycom and UltiPro are both comprehensive HR and payroll software options, but they cater to different organizational needs. Paycom offers a streamlined, all-in-one solution that is particularly strong in payroll, talent management, and benefits administration. This makes it ideal for businesses looking for a system that can handle a variety of HR functions in a single platform.
UltiPro, on the other hand, excels with its user-friendly interface and a strong focus on HR features like recruiting, onboarding, and performance management. It offers extensive decision-support tools and customizable HR solutions that help businesses manage a broad range of employee management needs.
Ultimately, the best HR tools for your business will depend on your specific requirements, budget, and long-term goals.
