Paylocity is a widely used platform that helps businesses streamline employee management, payroll processing, and benefits administration. Whether you are a new employee, a returning user, or an HR administrator, accessing your Paylocity account is critical for managing your payroll information, viewing pay stubs, and handling other employment-related tasks. 

When you log in for the first time into Paylocity or are setting up the mobile app, one of the first things you will need is your Company ID. This unique identity links you to your organization within Paylocity's system, ensuring that you have access to the essential features. 

In this article, we will guide you through the process of finding your Company ID on Paylocity so you can easily access your company account and all the features it offers. 

What Is A Paylocity Company ID?

The Company ID is a unique code or number issued to your organization's payroll account in the Paylocity HR and Payroll system. It is like a digital key that links your login credentials to your specific company's payroll and HR data. Unlike your user login and password, which are personal to you, the Company ID is shared by all employees in your organization. 

This ID number is important because Paylocity uses it to direct your login attempt to the accurate company portal. Without the right Company ID, the system will not recognize which employer's records to access, so you will not be able to view your pay stubs, benefits, or other crucial information. 

Key Situations When You Need Your Company ID

There are many situations when knowing your Company ID is essential: 

  • New User Registration: When you first create your Paylocity account, you will be asked to enter your Company ID to link your profile to your employer organization
  • Forgotten Company ID: If you try to log in but can’t remember your Company ID, you will need to retrieve it to proceed
  • Setting Up Mobile Or Desktop Access: The Company ID is required when downloading and configuring the Paylocity mobile app or desktop portal
  • Contacting HR Or Payroll: Sometimes, HR or payroll departments will request your Company ID to assist with account-related issues

Ways To Find Your Paylocity Company ID

Knowing how to easily find your Company ID is important. Here are some ways you can find the Company ID to save time and avoid login issues while accessing Paylocity: 

Check The Welcome Email Or Onboarding Documents 

If you are a new hire, you need to check your welcome email or onboarding package sent by your HR or payroll team when you initially joined. This often includes: 

  • Your Company ID 
  • Instructions on how to log into Paylocity 
  • Your temporary username and password (if applicable) 

You can look into your inbox using keywords like ‘Paylocity’, ‘Company ID’, or ‘Payroll Setup’. If you received a printed onboarding packet, it can be listed there as well. 

Checking The Paylocity Login Page 

In some cases, your company can be using a custom-branded Paylocity login page. In that case: 

  • The Company ID may already be pre-filled in the login box 
  • You can sometimes identify the Company ID by viewing the URL or the page footer 

If you're unsure which login portal to use, you can visit the Paylocity website and click on ‘Login’, then choose Employee Login. There can also be a ‘Help’ or ‘Can’t find your company?’ link available. 

Contact Your HR Or Payroll Department 

If the welcome materials are missing or unclear, your next step should be to reach out to your HR or payroll team. They can provide: 

  • The correct Company ID 
  • Additional context or login help 
  • Updated instructions if your organization recently switched to Paylocity 

Use The Paylocity Mobile App 

If you’re accessing Paylocity on your phone, the mobile app can also help you identify your Company ID: 

  • During the login setup, it may prompt you to enter the Company ID once 
  • If you're already logged in, you can check your profile settings or app info section. In some cases, the Company ID can also be listed there 

If the app does not show it directly, you can try signing out and returning to the sign-in screen to reset the process and prompt the ID field again. 

Registering Or Logging In with Your Company ID

Once you get your Company ID, you can proceed to register or log in to Paylocity: 

  • Registration: Go to the Paylocity login page and select the option to register as a new user. You will be asked to enter your Company ID with personal details like your employee number or social security number (SSN)
  • Logging In: Enter your Company ID, your username, and password on the login page
  • Mobile Access: When setting up the Paylocity mobile app, you will also need to enter your Company ID to sync your account

Tips To Keep Your Company ID Handy

Once you receive the correct Company ID, it’s a good idea to store it somewhere secure. Here are a few best practices: 

  • Use a password manager to safely store login credentials, including the Company ID
  • Add it to your onboarding checklist or digital HR folder for future reference
  • Avoid sharing it publicly, especially in screenshots or forums

Final Thoughts

Your Company ID is the key to accessing Paylocity and all of its features, including viewing pay stubs and managing benefits. Whether you're creating your first account or assisting someone else in getting started, following the steps outlined in this article will help you find it quickly and securely. 

Remember to keep your Company ID secure and reach out to HR or your organization's help services if you encounter any issues.