Timesheets.com Vs Toggl - Deciding On The Ideal Time Tracking App
Timesheets.com Vs Toggl - Deciding On The Ideal Time Tracking App
Published at Aug 03, 2025· 6 mins Read
Choosing between Timesheets.com and Toggl? You’re likely weighing accuracy, team productivity, or payroll efficiency, because picking the right time tracking tool impacts your business in real ways.
Both platforms cover core needs like billable hours and project tracking, but they take distinctly different approaches. Timesheets.com is tailored for structured HR and payroll, while Toggl stands out for its flexible, agile design fit for dynamic teams.
In this Timesheets.com vs Toggl guide, we compare features, pricing, usability, and integrations to help you choose the best fit for your workflow. Which one best matches your organizational workflow and priorities? Let’s find out.
Timesheets.com is a cloud-based time tracking and workforce management platform designed for small to midsize businesses. It offers tools for tracking employee hours, managing paid time off (PTO), scheduling shifts, logging expenses, and maintaining human resources (HR) records. The system supports manual and real-time clock-ins, integrates with payroll services like QuickBooks, and includes security features such as GPS authentication, IP restrictions, and audit trails.
The platform also enables project-based billing, mileage tracking, and document storage within employee profiles. Users can customize approval workflows, set reimbursement rates, and generate detailed reports for payroll and compliance.
Unique Features Of Timesheets.com
PTO Management: Timesheets.com offers detailed PTO accrual ledgers, sick leave tracking, and compliance templates aligned with state labor policies. It supports accrual leave types with supervisor approval workflows.
Secure Clock-Ins: Employees can clock in using GPS authentication, IP restrictions, and optional photo timestamps. These security features help verify location and employee identity, ensuring accurate and accountable time entries.
Expense Logging: Users can record mileage and expenses directly within timesheets, upload receipts from any device, and apply preset reimbursement rates. Entries can be linked to specific clients or projects for billing accuracy.
HR Records: The platform allows storage of performance reviews, incident notes, and termination documentation within employee profiles. Managers can also add private notes and restrict access by role or department.
Shift Scheduling: Timesheets.com includes a drag-and-drop calendar for scheduling shifts, copying schedules, and auto-filling approved PTO. It supports shared calendars and automatic entry of time-off.
Approval Workflow: Supervisors can electronically sign off on timesheets, with customizable approval paths and audit trails. These workflows support compliance and internal accountability across departments.
Pros And Cons Of Timesheets.com
Pros:
Easy-to-use app
Live support via phone and chat
Approval and alert features work well
Cons:
Hard to request time-off due to limited AM/PM settings
Some users report occasional issues with notification rules
What Is Toggl?
Toggl Track is a cloud-based time tracking platform designed for freelancers, agencies, and teams seeking flexible, user-friendly tools. It supports manual and automated time logging across web, desktop, and mobile apps, with features like calendar integration and customizable reports. Users can track billable hours, assign tasks to projects, and generate detailed summaries for clients or internal reviews.
The platform offers over 100 integrations, including Asana, Jira software, and Salesforce, and complies with GDPR and ISO 27001 standards for data security. Toggl Track includes role-based access controls, offline tracking, and enterprise-level support for larger teams.
Unique Features Of Toggl
Offline Access: Users can log time without an internet connection, and Toggl automatically syncs entries once reconnected. This ensures uninterrupted tracking for remote or mobile teams.
Favourites And Time Entry Sharing: Frequent tasks can be pinned as favourites, and time entries can be shared across team accounts. This streamlines collaboration and ensures consistent data input across users.
Advanced Reports: Toggl offers customizable reports with time rounding, dynamic filters, and scheduled email delivery. Users can generate summary, detailed, and weekly reports with export options.
Extensive Integrations: With over 100 integrations and browser extensions, Toggl embeds timers directly into tools like Todoist, Zapier software, and Slack software. It also supports API and webhook access for custom workflows.
Pros And Cons Of Toggl
Pros:
Offers accurate time tracking
Customizable reports and project categorization
Mobile app with multi-device sync
Cons:
Users face editing delays
Timers may be left running unintentionally
Timesheets.com Vs Toggl – Key Features Comparison
Time Tracking
Timesheets.com offers flexible time tracking through manual entry, timers, and weekly views. It supports clock-in/out via desktop or mobile browser, with optional GPS and photo timestamp verification. Users can assign time to clients or projects and apply billable rates, making it suitable for payroll and invoicing. The platform also includes audit trails and supervisor sign-off for accountability.
Toggl provides one-click timers, manual input, calendar view, and offline tracking across web, desktop, and mobile apps. It supports tagging, billable rates, and shared entries for collaborative tracking. Users can pin frequent tasks and auto-track app activity for improved accuracy.
Winner: Toggl wins for its broader tracking modes, offline sync, and auto-tracking application activities.
Reporting
Timesheets.com offers customizable reports for payroll, billing, and compliance. Users can filter by employee, project, or client, and export data to QuickBooks or other payroll systems. Reports include audit trails and approval history, supporting regulatory standards and internal reviews. The platform also provides PTO reports and expense breakdowns.
Toggl delivers summary, detailed, and weekly reports with dynamic filters and export options (CSV, PDF, Excel). Users can schedule reports via email and create live links for client access. Time rounding and historical billable rates improve billing accuracy, while dashboards visualize project progress and labor costs.
Winner: Toggl leads with advanced filtering, automated delivery, and profitability insights tailored for client-facing teams.
Mobile Access
Timesheets.com uses a responsive mobile web interface for time and expense entry. It supports GPS-based clock-ins, receipt uploads, and PTO requests. While functional, it lacks a native mobile app, and some desktop features may require manual navigation adjustments.
Toggl offers dedicated mobile apps for iOS and Android, supporting real-time tracking, manual edits, and offline logging. The apps sync seamlessly with desktop and web versions and include widgets and calendar integration for mobile-first workflows.
Winner: Toggl wins for its full-featured native apps and offline capabilities, offering a more exemplary mobile experience.
Integrations
Timesheets.com integrates with payroll platforms like QuickBooks. It supports data exports for billing and compliance but offers limited native integrations beyond accounting tools. API access is available for custom workflows.
Toggl connects with over 100 tools, including Asana, Jira, Salesforce, and Google Calendar. Browser extensions embed timers directly into third-party platforms, and users can build custom dashboards via API and webhooks. Automation is supported through Zapier and Make.
Winner: Toggl leads with extensive native integrations and automation support across productivity and project management ecosystems.
Approval Workflow
Timesheets.com includes supervisor sign-off, electronic signatures, etc. Approval paths are customizable, and managers can review entries before payroll processing. These workflows support compliance and internal accountability.
Toggl offers weekly timesheet submissions with admin review and comments. Locked entries prevent retroactive edits, and required fields ensure complete data. Admins can audit entries and add time for team members when needed.
Winner: Timesheets.com wins for its layered approval structure and compliance-focused features like signatures and audit logs.
Timesheets.com Vs Toggl – Pricing
Timesheets.com charges $5.50/user/month for its Standard plan, with a 20% discount for Nonprofit ($4.40/user/month). The Freelancer plan is available for free. Add-ons like Photo Timestamp cost $1/user/month. It also offers a free trial.
Toggl Track offers a Free plan for up to 5 users. Starter at $10/user/month and Premium at $20/user/month. The Enterprise plan is available with custom pricing. A 30-day free trial is also available for the Starter and Premium plans.
Disclaimer: The pricing is subject to change.
Which System Should You Choose To Optimize Your Team's Performance?
Toggl is the clear winner for agile, modern teams seeking flexibility, automation, and deep integration across their productivity stack.
Timesheets.com serves compliance-driven organizations with structured approval workflows, HR documentation, and payroll alignment, and Toggl delivers broader tracking options, native mobile apps, offline functionality, advanced reporting, and a rich ecosystem of integrations that streamline project-based work.
Ultimately, your selection hinges on what drives your success: structured compliance and approval control, or adaptive tracking and integration flexibility. Both platforms offer valuable functionality; it’s your operational model that decides which one fits best.
