9 Best Vacation Tracking Software For Efficient PTO Management
9 Best Vacation Tracking Software For Efficient PTO Management
Last Updated Jun 03, 2025· 11 mins Read
Written by
Hina Anwar
Content Writer
Keeping track of employee vacation and time off can be challenging but should not slow down your business processes. Vacation tracking platforms simplify leave administration by automating requests, approvals, and record-keeping in one spot.
This article explores nine top vacation tracking solutions, their features, and pricing to help you choose the best fit for your organization's needs.
9 Best Vacation Tracking Software
Company
Best for
Main Features
Pricing
Connecteam
Best For PTO Tracking for Mobile Teams
Time Clock
Scheduling
Task Management
Training and Onboarding
Time Offs
Starts from $35/month for the first 30 users
Deel
Best For Global Teams Managing Remote Time Off
Deel Engage
Deel Talent
Deel Benefits
Deel Compensation
Deel Workforce Planning
Starts from $15/employee/ month
Replicon
Best For Enterprise-Grade Time Off Tracking
Workforce Management
Project Time Tracking
Professional Services Management
Project Expense Management
Starts from $6/month
BambooHR
Best For Simple PTO Management for SMBs
HR Data and Reporting
Benefit Administration
Time and Attendance
Employee Experience
Starts from around $6/employee/month
Buddy Punch
Best For Integrated PTO and Time Tracking
Time Tracking
Employee Scheduling
PTO Tracking
Attendance Tracking
Starts from $5.49/user/month
+$19 base fee /month
Calamari
Best For Best For Multinational PTO Policy Support
Time and Attendance
Time Off
Core HR
Starts from $2.50/user/month
Rippling
Best For Automated PTO and Approval Workflows
Employer of Record
Global Payroll
Global HRIS
Global Benefits
Global Spend
Starts from $21 to $29/employee/month
UKG Pro
Best For Complex Leave Rules at Scale
Time and Attendance
Human Resources
Scheduling
Multi-Country Payroll
Range between $27-$37/employee/month
isolved HCM
Best For All-in-One PTO and Workforce Scheduling
HR + Payroll Software
Talent Acquisition
Workforce Management
Talent Management
Range between $17-$25/employee/month
1. Connecteam — Best For PTO Tracking for Mobile Teams
Connecteam is a comprehensive employee management platform that streamlines routine tasks for remote and frontline employees
Trusted by over 50,000 organizations, the software provides a robust platform for scaling businesses. It also helps businesses manage scheduling, time tracking, daily operations, internal communications, and employee development all in one place.
Pros And Cons
Pros
The clock-in/out feature is excellent for recording employee time entries
Users appreciate the updated features that make it easy to keep staff informed
Effortless shift management with an intuitive calendar view, easy shift edits, visible open shifts, and seamless claiming
Cons
The chat feature needs to be improved, as per some users
Some users noted that the library provided limited space for the uploaded file storage
Pricing
Basic: $35/month (for the first 30 users, $0.6 /month for each additional user)
Advanced: $59/month (for the first 30 users, $1.8/month for each additional user)
Expert: $119/month (for the first 30 users, $3.6/month for each additional user)
Enterprise: Custom pricing
Customers can also get a 14-day free trial to assess the software’s capabilities.
Disclaimer: The pricing is subject to change.
Standout Features
PTO Management allows employees to request time off, check their balances, and follow approvals. Managers can create custom policies, automate accruals, avoid conflicts, and coordinate leave with schedules and payroll
Employee Time Clock includes GPS tracking, geofencing, automated timesheets, and real-time attendance alerts, making it ideal for accurate, mobile-friendly employee time tracking
Recognition And Rewards enable managers to award digital tokens redeemable for gift cards, create personalized recognitions, automate rewards, manage budgets, and assess engagement to increase employee motivation
2. Deel — Best For Global Teams Managing Remote Time Off
Deel is a global workforce management and vacation tracking platform that streamlines payroll, human resource (HR), compliance, and contractor management for international businesses. It enables companies of all sizes to hire, onboard, pay, and manage employees and contractors in over 150 countries without setting up local legal entities.
Pros And Cons
Pros
Some users appreciate its intuitive interface that makes the platform easy to navigate
The ability to pay international employees quickly and easily helps streamline global payments
The efficient auto-withdrawal feature helps with automated and reliable payments, making payroll a breeze
Cons
The app takes some time to load, leading to limiting quick access and disrupting workflow
Hard to customize benefits packages, which can be challenging for businesses with unique needs
Pricing
Deel Compensation: Starting at $15/employee/month
Deel Workforce Planning: Starting at $18/employee/month
Deel Engage: $20/worker/month
Deel EOR: $499/employee/month
Deel Contractor Management: $49/contractor/month
Deel Contractor of Record: $325/contractor/month
Disclaimer: The pricing is subject to change.
Standout Features
Deel PTO plugin, integrated with Slack and Teams, automates time-off management by allowing employees to request leave, get approvals, and track balances directly from their communication platforms
Deel Engage, an AI-powered platform, centralizes performance reviews, career paths, learning management, and Slack-based HR solutions, helping global teams increase engagement, development, and productivity
Deel PEO provides U.S. HR, payroll, compliance, and Fortune 500-level benefits, allowing businesses to enroll quicker, reduce risk, and manage teams more efficiently without incurring internal HR overhead
3. Replicon – Best For Enterprise-Grade Time Off Tracking
Replicon is an AI-powered time tracking and workforce management tool that optimizes the capture, validation, and analysis of employee time data for global companies. Replicon software enables businesses to eliminate manual timesheets by automatically gathering work and time data from over 100 work apps.
Pros And Cons
Pros
The highly intuitive interface makes it easy to navigate and requires minimal training after deployment
Robust time tracking and billing features help enhance operational efficiency and ensure accurate billing
The customer and product support teams are very efficient and responsive
Cons
The platform can be complex and requires time to explore and understand all available options in detail
Limited overtime tracking doesn’t allow linking extra hours to specific projects, making it hard to track the time spent
Pricing
Time and Attendance: Starts at $6/month
Project Time Tracking: Starts at $12/month
PSA and PPM: Starts at $29/month
Users can also utilize a 14 days free trial with full access to software functionalities.
Disclaimer: The pricing is subject to change.
Standout Features
Time Off Tracking allows employees to request various leave types with customizable accruals and approvals while offering real-time balance visibility and easy payroll integration
TimeAttend streamlines time and labor management with AI-powered monitoring, mobile access, cloud-connected kiosks, labor law compliance, customizable approvals, and powerful analytics for real-time insights
Polaris PSA Software automates project delivery with AI-driven resource matching, budgeting, real-time analytics, financial modeling, and seamless integration to improve services, profitability, and client management
4. BambooHR – Best For Simple PTO Management For SMBs
BambooHR is an all-in-one HR software platform that streamlines HR processes for small and medium-sized enterprises. The software serves over 34,000 organizations in various countries. It helps HR professionals and business executives manage everything from hiring and onboarding to payroll, performance, and vacation tracking from a single platform.
Pros And Cons
Pros
Easy-to-use timekeeping system automatically submits timesheets at the end of the pay period
A highly customizable reporting module allows users to easily tailor fields and time spans in both standard and custom reports
Excellent onboarding of new starter packs and task customization helps streamline the new hire process
Cons
Some users noted delays while loading documents and entering new employee setup
The performance management system lacks flexibility, as per some users
Pricing
Core: Around $6/employee/month
Pro: Around $9/employee/month
Elite: Custom pricing
You can also make use of its free trial to test its features and capabilities.
Disclaimer: The pricing was sourced through a third-party website and is subject to change.
Standout Features
Time Off Management enables employees to easily request leaves, supports custom policies, automates accruals, and provides real-time visibility via reports and 'Who's Out' calendar across the team
BambooHR Benchmarks is an AI-powered tool that helps businesses identify trends, gain valuable insights, and compare against anonymized data to make evidence-based decisions
Peer Comparisons allow users to compare HR metrics like turnover and eNPS to similar organizations by industry, size, and geography using anonymized data
5. Buddy Punch – Best For Integrated Time Tracking And PTO
Buddy Punch is a user-friendly cloud-based software for employee time tracking and workforce management. It helps businesses optimize time tracking, scheduling, and payroll processes, especially remote, field-based, or multi-location teams.
Pros And Cons
Pros
The app allows admins to easily track employee time without needing to exchange emails or faxes, which is especially helpful for out-of-state users
The software offers detailed technical support resources, and when additional help is needed, a real person is readily available to assist
The ability to edit time logs and add notes is especially useful, allowing us to correct any discrepancies
Cons
The software sometimes fails to completely log out, requiring manual changes to the logout time that can be frustrating
The integration occasionally fails to transfer all hours when synching hours with QuickBooks Online, needing manual resubmissions
Pricing
Starter: $5.49/user/month
Pro: $6.99/user/month
Enterprise: $11.99/user/month
The vendor also charges a base fee of $19/month with each plan. New users can leverage a 14 days free trial to get the hang of the software’ feature set.
Disclaimer: The pricing is subject to change.
Standout Features
Paid Time Off Management streamlines time-off management by providing tailored accrual rules, self-service requests, manager approvals, and real-time balance tracking. Buddy Punch Time Clock supports various leave types, enforces policy limits, and integrates approved PTO into timesheets, optimizing payroll and improving staff planning
Job Costing enables employees to clock in with specific job codes, allowing businesses to manage hours by project, task, or customer. This enables precise budgeting, billing, and profitability analysis via detailed reporting
QR Codes Feature allows employees to clock in and out by scanning personalized codes, improving speed, accuracy, and security without extra hardware
6. Calamari – Best For Multinational PTO Policy Support
Calamari is a comprehensive HR platform designed to automate leave management and time and attendance tracking for scaling organizations. The platform is especially well-suited for distributed and international teams, offering multilingual support, multi-country policy compliance, and mobile-friendly access for remote workers.
Pros And Cons
Pros
Seamless management of vacations, paid, and unpaid leave through a single, centralized platform
The online HR features help simplify workforce management and time tracking features and make scheduling easy for employees
The regional holiday feature is valuable for distributed teams to facilitate different holidays by location
Cons
Some users noted that the reporting feature needs to be more comprehensive
The calendar view and the navigation for administrators can be confusing for some users
Pricing
Core HR: $2.5/user/month
Time Off (Leave Management): $2.5/user/month
Time & Attendance: $3/user/month
Add-on: SAML Integration: $1/user/month
A 14-days free trial is also available for customers to assess the suitability of the software for their business needs.
Disclaimer: The pricing is subject to change.
Standout Features
Leave Management makes tracking absences easier with customizable policies, automated accruals, real-time balances, and simple time-off requests via the web, mobile app, or Slack
Time And Attendance Tracking offers flexible clock-in and out options, including web, mobile app, Slack, QR codes, and iBeacons. Calamari HR Software also provides features like real-time timesheets, project tracking, geofencing, and automated notifications to deal with attendance anomalies
Work With Me enables employees to submit their specific work preferences, communication styles, and collaboration recommendations in a structured profile. This promotes better understanding, reduces misconceptions, and improves team collaboration
7. Rippling – Best For Automated PTO And Approval Workflows
Rippling is a comprehensive workforce management platform that combines payroll, human resources, information technology, and expense management into an integrated solution. The software automates busy work and minimizes manual tasks, allowing organizations to handle employee payroll, benefits, devices, applications, costs, and compliance from a single location.
Pros And Cons
Pros
Automated onboarding and offboarding help streamline workflows and cut manual work while minimizing errors and improving efficiency
Efficient and engaging learning tab enhances the overall user experience
Support for custom documents and forms significantly improves the efficiency of the onboarding process
Cons
Some important documents, like tax slips, are not accessible via the mobile app and require desktop access
Users complained about the lack of video tutorials to train new users
Pricing
Rippling HR offers custom pricing plans based on company size and feature requirements. The monthly subscription fee typically costs around $21 to $29/employee/month. It also charges an implementation fee, which is an additional 5-15% of the annual software fees. The Rippling pricing plans are as follows:
Core
Pro
Unlimited
Enterprise
Disclaimer: The pricing was sourced through a third-party website and is subject to change.
Standout Features
Workflow Studio is a no-code automation platform that allows businesses to design unique processes for HR, IT, and financial systems. Users can create triggers based on employee data or third-party app events to automate processes like sending emails, assigning tasks, and updating records
Talent Signal is an AI-powered tool that generates a performance signal based on the first 90 days of a new hire's work, which can include code, support tickets, or sales contacts. It helps identify high-potential individuals or those requiring assistance early in their careers
Headcount Planning tracks available openings and centralizes hiring plans and expenses while providing HR, finance, and recruitment teams with real-time updates and approval workflows
8. UKG Pro – Best For Complex Leave Rules At Scale
UKG Pro is an all-in-one, cloud-based platform that simplifies and automates HR procedures for medium to large-sized businesses. It unifies HR, payroll, talent management, time and attendance, and workforce analytics into a streamlined solution. UKG Pro was designed to scale with larger organizations and is trusted by thousands of businesses globally.
Pros And Cons
Pros
An intuitive and modern user interface makes it easy for admins and employees to navigate
Robust talent management capabilities help organizations nurture growth and retain top talent
Flexible payroll module makes it easy for large enterprises to handle complex payroll scenarios
Cons
Complex and time-taking initial setup and implementation
Some users expressed their concern over the lack of advanced capabilities offered by the reporting tool
Pricing
UKG Pro charges companies on a per-employee-per-month basis. It’s a premium-priced platform, with an average cost ranging from $27 to $37/employee/month, depending on the size of your firm and the features included.
Disclaimer: The pricing was sourced through a third-party website and is subject to change.
Standout Features
AI In The Workplace integrates generative AI into HR, payroll, and labor management to increase efficiency and decision-making. It provides conversational search, automated reporting, and tailored insights, allowing employees and supervisors to get information quickly and complete tasks more efficiently
Employee Experience provides employees with self-service tools, AI-driven assistance, and tailored insights to help them handle activities, increasing engagement and lowering HR workload
Multi-Country Payroll provides an integrated platform for managing global payroll in over 160 countries and multiple currencies. It offers real-time visibility into payroll data, automates processes, and ensures compliance with local regulations
9. isolved HCM – Best For All-in-One PTO And Workforce Scheduling
isolved HCM is a human capital management (HCM) platform that enables businesses to streamline their HR, payroll, benefits, and workforce management processes. The platform serves over 186,000 employees in various industries like healthcare, hospitality, and manufacturing, making it a reliable option for enterprises of all sizes.
Pros And Cons
Pros
Employee self-service features simplify onboarding and provide easy access to pay stubs, tax forms, and personal information
Seamless integration of payroll, benefits, time tracking, and HR data helps improve accuracy and administrative efficiency
Multiple payment methods, like pay cards, on-demand wages, and direct deposit, provide flexibility and convenience for payroll distribution
Cons
Insufficient cross-training within implementation teams, which can lead to inconsistent support and delayed issue resolution
The timeclock feature has been unreliable at times, with occasional glitches
Pricing
isolved charges corporations a quarterly or yearly subscription fee. Depending on the modules used and the size of the company, the software prices range from $17 to $25/employee/month.
Disclaimer: The pricing was sourced through a third-party website and is subject to change.
Standout Features
Workforce Scheduling streamlines shift planning by allowing bulk scheduling, real-time notifications, and customized staffing rules. With the help of a graphic planner, managers can effectively assign shifts, while employees receive real-instant notifications about open shifts and schedule adjustments
Time And Labor Management simplifies time tracking with geofencing, various clock settings, real-time notifications, and automated compliance tools, ensuring accurate payroll and effective workforce management
Giving And Volunteering feature allows employees to donate, track volunteer hours, and participate in events, which boosts engagement and supports corporate social responsibility goals
The Bottom Line
Choosing the right vacation tracking software is determined by your company's size, needs, and integration requirements. Whether you're seeking automation, custom accruals, or mobile accessibility, the vacation tracking software discussed above provides a range of capabilities to make leave administration easier.
These platforms save HR teams time while increasing employee satisfaction by accelerating approvals, reducing manual errors, and enhancing visibility.
Evaluate your goals, take advantage of free trials where available, and invest in a platform that can scale with your organization.