AlohaABA

What Is AlohaABA?

AlohaABA is a cloud-based practice management platform built for ABA therapy organizations. It combines scheduling, authorization management, claims billing, accounts receivable, payroll, and reporting capabilities. Users get a clear view of appointments, claims, and revenue, thereby reducing the need to run separate tools for clinical and administrative work.

This software also supports day-to-day clinical work. It allows teams to build individualized treatment programs, collect session data, and generate real-time graphs and analytics.

What Is AlohaABA Best For?

AlohaABA is particularly notable for its billing feature that ties appointments, clinical documentation, authorizations, and insurance claims into one workflow. It checks claims against insurance rules before submission. This helps practices reduce preventable errors and rework. Teams can manage multiple payers, set custom billing rules, and submit through clearinghouse integrations.

In addition, billing and accounts receivable reports show aging trends and payer patterns, which gives leadership a clear view of aging trends, payer delays, and revenue bottlenecks. This feature is particularly valuable for ABA practices that want billing handled inside their practice management system.

How Much Does AlohaABA Cost?

AlohaABA pricing starts at $29.99/staff/month for its Practice Management module that comes with unlimited buyers and payers. It also offers a 30-day free trial.  

Additionally, users can get the optional Data Collection module costing $12/client/month. It is currently available for users with Practice Management module.

Reviewers generally consider AlohaABA’s pricing fair and find it good value for money  However, criticism centers on its modular pricing structure that may increase the total cost. 

Disclaimer: The pricing is subject to change.

AlohaABA Integrations

AlohaABA integrates with different third-party systems, including:

• Motivity
• Stripe
• Sendata
• Availity
• Office Ally

How Does AlohaABA Work?

Here’s how you can get started with AlohaABA:

• Log in to Aloha PM using the credentials provided to access its practice management features
• Add payers by choosing a type and then enter each payer’s services, charge rates, and contract rates
• Create staff profiles with qualifications, supervisors, and pay rates, and add email addresses for anyone using Data Collection
• Build client profiles with contacts, a responsible party, and staff or team assignments
• Grant caregivers access to the client portal by adding an email address to their contact record
• Set up the data collection side by creating program templates and targets that therapists use to run sessions

Who Is AlohaABA For?

AlohaABA typically caters to:

• Therapists
• Autism clinics
• Behavioral health practices
• Administrators
• Billers
• Healthcare executives

AlohaABA Use Cases

Based on our analysis of AlohaABA features and user feedback, we identified some of its real-world use cases.  

Newly Launched ABA Practices Without In-House Billing Experts

AlohaABA software can help clinicians who open their ABA practice and want to learn payer enrollment, claim submissions, and follow-up along with clinical work. The platform pairs its billing tools with an expert-managed billing service. With this, practices can hand off claim submissions and denial follow-ups.

Multi-Clinician Practices Tracking Payer Authorizations Against Scheduled Sessions  

ABA services with many clients and staff have to keep scheduled sessions inside what has already been approved. Users mention how easy it is to enter authorizations and sessions.  AlohaABA lets staff enter the two in the same system, so the schedule and approved hours are visible together.

BCBAs Documenting RBT And Trainee Supervision Hours

AlohaABA is useful to BCBAs and clinical directors who supervise RBTs, BCATs, and graduate students. They need to show that the required supervision took place. The platform lets supervisors schedule appointments and generate logs using those same records. Trainees, on the other hand, can build their own log to see if they meet the requirements.  

Practices Paying Hourly Clinical Staff Who Work Across Multiple Clients  

ABA practices that typically employ RBTs and BCBAs can use AlohaABA’s payroll module and billing and scheduling features to run payroll from the same records. This allows users to pull billing and payroll reports quickly. It also reduces duplicate data entry and prevents staff from spending valuable time on administrative tasks.  

Is AlohaABA Right For You?

AlohaABA suits ABA therapy providers seeking to connect scheduling, insurance billing, payroll, reporting, and clinical data collection. Administrators can create separate office profiles and configure office-specific overtime rules. This allows growing organizations to adapt staffing and payroll processes to different clinical needs without switching systems.  

Its notable clients include Atlas Autism Health, the IGCN Health Center, and Lively Behavioral Solutions.

In terms of security, administrators can assign permissions individually or by job title and group staff into clinical teams. AlohaABA is committed to HIPAA compliance and provides a standard Business Associate Agreement (BAA). Its sign-in process is protected by SSL security, while communications use public-key encryption.  

Effective anuary 1, 2026, CMS made all ABA CPT codes on its existing telehealth list permanent Medicare telehealth services and extended carrier pricing for ABA codes through the end of 2026. Carrier pricing means providers must continue negotiating reimbursement rates with individual payers.

AlohaABA lets billing teams view payer contract rates, charge rates, and expected amounts for individual claims, helping them check billing figures against their configured rates. Telehealth eligibility and reimbursement still depend on applicable state laws and individual payer policies.

AlohaABA also supports authorization tracking, automated claim validation, and lesson-note templates aligned with insurance requirements. These tools can help ABA practices monitor authorized service hours, identify claim issues before submission, and maintain documentation for payer requirements.

Still unsure about AlohaABA? Connect with us at (661) 384-7070 for further guidance!