AlohaABA: Pricing, Free Demo & Features

Name: AlohaABA
Rating: 4.8 (51 reviews)

Last Updated Oct 6, 2026

Key Takeaways

Generated from the text of customer reviews

AlohaABA is a cloud-based practice management software for ABA therapy businesses. It is mainly used by billers, clinicians, and administrators in behavioral and autism health practices. While praised for its extensive onboarding support, it is often criticized for its scheduling speed. It recently added the ability to search by Payer in its Payment Center.

Our Verdict

AlohaABA is a viable choice for small and mid-sized ABA practices that value hands-on onboarding and want administrative work in one system. While its starting price is fair, offering good value for money, the modular structure can increase costs. We recommend it for growing practices that are willing to spend a budget on such add-ons.

Overall Rating

Based on 51 users reviews

4.8

All Reviews

Rating Distribution

Positive

98%

Neutral

Negative

Starting Price

$12

per client per month

AlohaABA Specifications

Appointment Management/Scheduling
Patient Portal
Billing and Invoicing
Claims Management
Customizable Forms
Patient Demographics
e-Prescriptions
Lab Integration
Mobile App
Telemedicine

View All Specifications

What Is AlohaABA?

AlohaABA is a cloud-based practice management platform built for ABA therapy organizations. It combines scheduling, authorization management, claims billing, accounts receivable, payroll, and reporting. This provides a clear view of appointments, claims, and revenue, thereby reducing the need to run separate tools for clinical and administrative work.

This software also supports day-to-day clinical work. It allows teams to build individualized treatment programs, collect session data, and generate real-time graphs and analytics. Since it runs on desktop and mobile devices, staff can reach client data from any location. It also helps practices with claims by letting them add managed billing services. Teams can thus spend less time chasing payments.

What Is AlohaABA Best For?

This software is best known for its billing feature that ties appointments, clinical documentation, authorizations, and insurance claims into one workflow. It checks claims against insurance rules before submission. This helps practices reduce preventable errors and rework. Teams can manage multiple payers, set custom billing rules, and submit through clearinghouse integrations. With this, practices can shorten reimbursement timelines and spend less time on duplicate entry.

In addition, billing and accounts receivable reports show aging trends and payer patterns, which gives leadership a clear view of revenue. This feature is particularly valuable ABA practices that want billing handled inside their practice management system.

How Much Does AlohaABA Cost?

AlohaABA pricing starts at $29.99/staff/month for its Practice Management module that comes with billing, scheduling, payroll, and other features.

Additionally, users can get the optional Data Collection module costing $12/client/month. It is currently available for users with Practice Management module.

Reviewers generally consider AlohaABA as good value for money by how it centralizes key practice management features. However, criticism centers on its modular pricing structure that may increase the total cost.

Get a custom AlohaABA cost quote today!

Disclaimer: The pricing is subject to change.

AlohaABA Integrations

AlohaABA integrates with different third-party systems, including:

Motivity
Stripe
Sendata
Availity
Office Ally

How Does AlohaABA Work?

Here’s how you can get started with AlohaABA after successful completion of the onboarding process:

Log in to Aloha PM using the credentials provided to access its practice management features
Add payers by choosing a type and then enter each payer’s services, charge rates, and contract rates
Create staff profiles with qualifications, supervisors, and pay rates, and add email addresses for anyone using Data Collection
Build client profiles with contacts, a responsible party, and staff or team assignments
Grant caregivers access to the client portal by adding an email address to their contact record
Group staff and clients into clinical teams to view multiple schedules at once
Set up the data collection side by creating program templates and targets that therapists use to run sessions

To learn more about how its features work, you can watch a free AlohaABA demo.

Who Is AlohaABA For?

AlohaABA typically caters to:

Therapists
Autism clinics
Behavioral health practices
Administrators
Billers
Healthcare executives

AlohaABA Use Cases

Based on our analysis of AlohaABA features and user feedback, we identified some of its real-world use cases.

Newly Launched ABA Practices Without In-House Billing Experts

AlohaABA software can help clinicians who open their ABA practice and want to learn payer enrollment, claim submissions, and follow-up along with clinical work. The platform pairs its billing tools with an expert-managed billing service. With this, practices can hand off claim submissions and denial follow-ups. It fits founder-led practices without a dedicated biller.

Multi-Clinician Practices Tracking Payer Authorizations Against Scheduled Sessions

ABA services with many clients and staff have to keep scheduled sessions inside what has already been approved. AlohaABA lets staff enter authorizations and sessions in the same system, so the schedule and approved hours are visible together. Users consistently mention how easy it is to enter authorizations and sessions. This is suitable for practices where scheduling coordinators or billers currently reconcile authorizations in separate spreadsheets.

Clinical Teams Running Sessions Data Collection And Billing In One Platform

AlohaABA is useful to BCBAs who build individualized treatment programs and review session graphs in separate tools. It provides data collection with real-time graphs and analytics alongside scheduling and billing. This way, a completed session can feed both the clinical record and the claim.

Practices Paying Hourly Clinical Staff Who Work Across Multiple Clients

ABA practices that typically employ RBTs and BCBAs can use AlohaABA’s payroll module and billing and scheduling features to run payroll from the same records. Users can pull billing and payroll reports quickly. It is a helpful solution for organizations that currently export session logs into separate payroll tools.

Is AlohaABA Right For You?

AlohaABA suits ABA therapy providers seeking to connect scheduling, insurance billing, payroll, reporting, and clinical data collection. Its authorization controls prevent scheduling beyond approved hours, while claim validation and qualification expiry reminders help teams manage billing and staffing requirements. These capabilities make it particularly relevant for practices coordinating multiple payers, clinicians, or locations.

Its notable clients include Atlas Autism Health, the IGCN Health Center, and Lively Behavioral Solutions.

In terms of security, administrators can assign permissions individually or by job title and group staff into clinical teams. In addition, client data is kept in HIPAA-compliant storage, with the vendor publishing a BAA and offering SSL encryption.

On January 1, 2026, CMS added all ABA CPT codes to its permanent telehealth list and extended carrier pricing through the end of the year. Under carrier pricing, providers negotiate reimbursement rates with individual payers. AlohaABA stores payer-specific contract and charge rates and displays expected rates on claims, helping billers check that each claim matches the agreed terms.

Additionally, addressing the increasing payer scrutiny and evolving documentation expectations, AlohaABA offers authorization tracking, automated claim checks, and lesson-note templates aligned with insurance requirements.

Still unsure about AlohaABA? Connect with us at (661) 384-7070 for further guidance!

AlohaABA Features

Practice Management

AlohaABA lets administrators tailor tracking fields for staff, clients, payers, and appointments, and filter records by those fields. Authorization utilization can be monitored, and staff billable and non-billable hours are tracked in the same system. Users can also create and manage clinical teams and assign custom permissions to individual employees.

See How It Works

Accounts Receivable

The software tracks accounts receivable throughout the billing cycle, with a transaction log for each claim that records every step. It lets users generate invoices for client responsibility, private pay, and superbills. Meanwhile, clients can pay their balances through the client portal.

See How It Works

Reports And Analytics

This function provides financial reports including profit and loss, a financial snapshot, and aging reports for tracking late payments. A payroll summary can be generated for import. Operational reports cover staff productivity, RBT hours, client authorizations, and appointment details by time period, staff, client, or cancellation type.

See How It Works

Compliance Tracking And Validation

AlohaABA prevents scheduling beyond a client’s authorization hours and automatically validates claims for required information before submission. User permissions can be assigned individually or by job title, so only assigned staff can view clients and complete sessions. Administrators can also set qualification reminders for when a provider’s qualifications are approaching expiration.

See How It Works

Pros And Cons of AlohaABA

A quick look at AlohaABA's strengths and weaknesses to
help you decide if it's the right fit

Pros

Includes extensive billing tools with multiple options
Provides hands-on onboarding support
Delivers a user-friendly interface that is easy to learn
Simplifies adding authorizations and sessions
Improves planning and supervision by centralizing schedules

Cons

Handles claim corrections with some difficulty
Data collection tool may not be as powerful
Limited reporting customization

AlohaABA Pricing

An overview of AlohaABA pricing plans to help you
choose the best option for your team and budget.

Data Collection	Practice Management

Billing Scheduling Payroll Authorization Management Client Portal Accounts Receivable PM Reports & Analytics	Prompts and Generalization Easily Manage Session Documentation Real-Time Visualizations Design Custom Templates Real-Time Data Sync Location Geo-tagging Customize Mastery Criteria

Disclaimer: The pricing details were last updated on Sep 14, 2026 from the vendor's website. Please contact us for a tailored pricing list.

AlohaABA Reviews

Insights from real users on AlohaABA’s features,
performance, and overall experience.

Total 51 reviews

4.8

All reviews are from verified customers

Rating Distribution

Stars

80%

Stars

18%

Stars

Share your experience

Jennifer J.

Mental Health Care, 11-50 employees

More than a year

5.0

July 2026

“outstanding support team”

Pros

The support team has been absolutely amazing. Our rep was super knowledgeable, incredibly sharp and always ready to jump in and help. I really love working with her!

Cons

Honestly, I have no complaints at all. Using this app has been fantastic!

Rating Distribution

Ease of use

Value for money

Customer Support

Functionality

Lorneshia C.

Medical Practice, 1-10 employees

Less than a year

4.0

July 2026

“useful updates”

Pros

Whenever I have a question, their customer support is really pleasant and responsive. It's simple to reach someone who can give me answers or walk me through whatever I need.

Cons

At first, I wasn't happy that this didn't have data collection built in but now that they've added it, I really don't have any complaints.

Rating Distribution

Ease of use

Value for money

Customer Support

Functionality

Kristen E.

Health, Wellness and Fitness, 1-10 employees

Less than 6 months

5.0

June 2026

“superb onboarding support”

Pros

Getting started with the platform was a really positive experience. The onboarding support was excellent and I genuinely appreciated how knowledgeable my representative was along with how thoroughly everything was explained.

Cons

There were a few moments when I wasn't sure where to go to add staffing clients. After watching the video that the support team shared with us though, I was able to work it out.

Rating Distribution

Ease of use

Value for money

Customer Support

Functionality

View All 51 Reviews

Frequently Asked Questions

Quick answers to common questions to help you better understand the product, features, and services.

Can AlohaABA handle private-pay clients and non-insurance billing?

Yes. AlohaABA can generate invoices for private payers, school districts, and regional centers after appointments have been processed for billing. It also supports invoices for patient responsibility amounts, including deductibles, copays, and coinsurance.

Can AlohaABA work with an existing payroll provider?

Yes. AlohaABA lets practices map earning codes to a third-party payroll processor and save payroll files for upload. Before generating the file, its payroll workflow helps administrators review missing payroll IDs, mismatched session times, and incomplete appointments.

How long does AlohaABA implementation take?

Onboarding for AlohaABA Practice Management and Data Collection typically takes four to six weeks, depending on the organization’s needs and availability. A dedicated Customer Success Manager leads one or two weekly training calls, with setup tasks for your team to complete between sessions.

Does AlohaABA have a mobile app?

Yes, AlohaABA does offer an Android app for its Data Collection module.

How does AlohaABA calculate billable staff accounts?

Subscription charges depend on active staff profiles during the previous month, including employees who do not log in and billers who do not provide therapy. Charges are not prorated, so a staff profile activated partway through the month still counts toward that month’s staff total.

Who are the typical users of AlohaABA?

AlohaABA is designed for ABA therapy clinics, private practitioners, multi-clinic organizations, and behavioral health agencies, offering tools to simplify practice management and improve operational efficiency.

Does AlohaABA require a long-term contract?

The standard AlohaABA subscription has no long-term commitment or cancellation fee. However, special pricing arrangements or billing services may include additional contract terms, so buyers should review the conditions attached to their selected services.

AlohaABA

Key Takeaways

Our Verdict

Overall Rating

Rating Distribution

Starting Price

$12

AlohaABA Specifications

What Is AlohaABA?

What Is AlohaABA Best For?

How Much Does AlohaABA Cost?

AlohaABA Integrations

How Does AlohaABA Work?

Who Is AlohaABA For?

AlohaABA Use Cases

Newly Launched ABA Practices Without In-House Billing Experts

Multi-Clinician Practices Tracking Payer Authorizations Against Scheduled Sessions

Clinical Teams Running Sessions Data Collection And Billing In One Platform

Practices Paying Hourly Clinical Staff Who Work Across Multiple Clients

Is AlohaABA Right For You?

AlohaABA Features

Pros And Cons of AlohaABA

Pros

Cons

AlohaABA Pricing

Data Collection

Practice Management

$12per client per month

$29.99per staff per month

AlohaABA Reviews

Frequently Asked Questions

Can AlohaABA handle private-pay clients and non-insurance billing?

Can AlohaABA work with an existing payroll provider?

How long does AlohaABA implementation take?

Does AlohaABA have a mobile app?

How does AlohaABA calculate billable staff accounts?

Who are the typical users of AlohaABA?

Does AlohaABA require a long-term contract?

What Is AlohaABA?

What Is AlohaABA Best For?

How Much Does AlohaABA Cost?

AlohaABA Integrations

How Does AlohaABA Work?

Who Is AlohaABA For?

AlohaABA Use Cases

Newly Launched ABA Practices Without In-House Billing Experts

Multi-Clinician Practices Tracking Payer Authorizations Against Scheduled Sessions

Clinical Teams Running Sessions Data Collection And Billing In One Platform

Practices Paying Hourly Clinical Staff Who Work Across Multiple Clients

Is AlohaABA Right For You?