Healthy Roster
Last Updated
Overview
Healthy Roster helps athletic trainers document injuries and manage athlete care with a sports medicine EMR. While some users may need time to adapt their workflows, its customizable note templates support flexible documentation. Moreover, its secure communication helps teams coordinate care effectively.
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Starting Price
Custom Pricing
Healthy Roster Specifications
- Appointment Management/Scheduling
- Mobile App
- Customizable Forms
- e-Prescriptions
What Is Healthy Roster?
Healthy Roster is an Electronic Medical Record (EMR) platform built for athletic trainers and sports medicine teams to document injuries, manage treatments, and keep athlete records organized. Staff can record injuries and treatment notes on the field or in the training room. The platform enables organizations to digitize forms, collect athlete information, and track missing paperwork. Its secure messaging and athlete status reports keep trainers, coaches, parents, and other care stakeholders connected. Scheduling and reporting tools also help teams by covering appointments and injury patterns.
What Is Healthy Roster Best For?
One of the standout features of Healthy Roster is its mobile-first injury documentation. The iOS and Android apps let athletic trainers document injuries, update athlete records, and manage forms from the field. The mobile platform also supports secure messaging and video calls, helping trainers coordinate care with athletes, parents, and coaches without relying on separate communication tools. Referral management and reporting are also available within the app.
How Much Does Healthy Roster Cost?
Healthy Roster price is estimated to start at $83/month. Actual costs are customized as per the organization’s needs. It varies by factors such as the size of the organization, number of trainers, number of student-athletes, integration scope, and the features selected.
Add-on tools are also available. These include:
- Send Summaries with E-Fax
- Text-based Surveys / Screenings
- Injury Treatment Kiosk
- Single Sign-On (SSO) solution for IT
- Integrations with outside EHRs
Beyond the EMR functionality, the vendor also supports other products, such as ‘Sway’, an FDA-cleared mobile concussion assessment tool, and ‘Continuing Education’ for Board of Certification (BOC)-approved courses specifically designed for athletic trainers. These products can be bought as stand-alone solutions or integrated with Healthy Roster EMR. The plan for Continuing Education starts at $199/year, but users get a $100 discount if they integrate it with Healthy Roster.
Additionally, users may incur potential extra costs. The following figures are estimates based on industry benchmarks and may vary depending on provider terms and requirements:
- Implementation And Onboarding: $500–$3,000
- Athlete Record Migration: $1,000–$5,000
- Custom Reporting Setup: $750–$3,000
- Workflow Customization: $1,000–$5,000
- Staff Training: $500–$2,500
- Historical Injury Data Cleanup: $500–$2,000
- Post-Implementation Consulting: $150–$250/hour
Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.
Healthy Roster Integrations
Healthy Roster supports connections with external EHR systems and Secure File Transfer Protocol (SFTP) services. Its integrations include:
- Epic EMR
- AG Insurance
- Datalys
- XLNT Brain
- Final Forms
- ImPACT
It also provides an open API for connecting with other EHR systems.
How Does Healthy Roster Work?
Here’s a step-by-step guide to how users can navigate the software:
- Log in to Healthy Roster through the web dashboard or mobile app using your credentials
- Open the athlete profile to review relevant information and access the athlete’s care records
- Document injuries and evaluations by recording injury details, assessments, treatments, and clinical notes
- Record treatment and follow-up activities for athlete care and recovery documentation
- Manage forms and paperwork using existing templates or custom digital forms to collect and organize information
- Communicate securely with athletes, parents, coaches, and other authorized stakeholders through messaging and status updates
- Manage appointments and engagement by coordinating scheduling, sending surveys, and following up with athletes as needed
- Review dashboards and reports to track injury trends, treatment activity, and care outcomes
Who Is Healthy Roster For?
Healthy Roster EMR is purpose-built for sports medicine professionals and athletic trainers working in the following settings:
- High schools
- Colleges and universities
- Professional sports teams
- Industrial settings
- Outreach programs
Healthy Roster Use Cases
Based on Healthy Roster’s current capabilities, we identified four scenarios where the software can support athletic trainers and sports medicine programs:
High Schools Coordinating Care Across Multiple Teams
Athletic trainers covering several school teams often have to balance injury assessments with parent updates, coach questions, and incomplete athlete paperwork. Healthy Roster keeps these responsibilities organized through athlete records, digital forms, and secure communication for injury notifications and status updates. Schools still need to set up their own communication and care protocols across teams, though.
College Athletic Departments Replacing Disconnected Systems
When injury records, treatment notes, and concussion assessments sit in separate systems, athletic trainers can struggle to keep a consistent view of athlete care over a season. Healthy Roster brings documentation, athlete records, and reporting into one workflow, with Sway (sold separately) supporting mobile concussion assessments. How well it fits depends on whether a department’s existing processes and reporting requirements line up with what the platform offers.
Sports Medicine Programs Demonstrating Their Value To Administrators
Programs without reliable records of injuries treated, visits handled, referrals made, and services delivered can find it hard to explain staffing needs or show their contribution to school or employer outcomes. Healthy Roster's built-in custom reports help athletic trainers present these activity measures and spot injury patterns by sport, team, or location. This can potentially support resource allocation and program planning.
Workplace And Occupational Health Teams Tracking Employee Injuries
Employers and occupational health teams need to document workplace injuries, coordinate treatment, and monitor return-to-work activity without leaning on scattered records. Healthy Roster supports this through injury documentation, secure communication, and reporting dashboards that can track productivity, return-to-work statistics, and recordable incidents. Organizations with specialized occupational health requirements, however, should confirm that the available workflows and reports cover their specific processes.
Is Healthy Roster Right For You?
Does your organization need an EMR tailored to athletic training rather than general clinical practice? Healthy Roster may suit athlete trainers and employers managing sports medicine or occupational health programs. Organizations with specialized occupational health requirements should still confirm that the platform supports their specific workflows before committing.
The software’s privacy safeguards include SSL encryption, user access levels, access tracking, and SOC 2 Type II compliance. Healthy Roster also states that it is HIPAA- and FERPA-compliant. A recent partnership with the U.S. Council for Athletes’ Health (USCAH) further expands access to required compliance training for NJCAA member schools.
Still doubtful if Healthy Roster software is the right fit for you? Connect with us at (661) 384-7070 for further guidance.
Healthy Roster Features
Private Team Communication
Healthy Roster lets users communicate securely without sharing personal cell numbers. This capability helps protect privacy and Protected Health Information (PHI). It also helps cut down on random group chats and repeated explanations. With work communication kept separate from personal numbers, teams can spend less time catching up on scattered conversations.
Digital Forms And Note Templates
Paper forms can be replaced with digital templates, or teams can build customized forms to collect and manage information in one place. Note templates can also follow existing workflows, including boilerplate notes, SOAP notes, and rehabilitation exercises. Reduced paper handling and less repetitive documentation may help records get completed faster, while staff keep working the way they’re used to.
Reporting And Injury Trend Analysis
Built-in and customized reports help teams look at performance, cost savings, revenue, and operational outcomes. Occupational health providers can also use dashboards to show productivity gains, return-to-work statistics, and reduced recordables. Sports medicine teams can break injuries down by school, employer, location, or sport, spot patterns, and use injury-log background questions to support further research..
Scheduling And Appointment Management
Athletes can book appointments themselves, while athletic trainers manage their own availability, all through Healthy Roster’s scheduling tools. Centralized scheduling lets organizations coordinate athlete care with less administrative work, and makes care easier for athletes to access. A QR code also lets patients book appointments by themselves.
Pros And Cons of Healthy Roster
Pros
Users appreciate the privacy of not sharing private numbers for messaging
Customizable note templates adapt to existing documentation workflows
Mobile-friendly platform allows for easy documentation on-the-go
Cons
Customer support response times can be a little inconsistent
Some users find the integration options limited
Healthy Roster Pricing
Healthy Roster Plan |
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Custom Pricing |
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Disclaimer: The pricing details were last updated on Oct 12, 2026 from the vendor's website. Please contact us for a tailored pricing list.
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Frequently Asked Questions
Can parents access Healthy Roster to submit forms and communicate with athletic trainers?
Yes. Parents can use the parent-facing interface to submit documents, such as physical forms and doctors’ notes, and communicate with athletic trainers.
Can athletic trainers use Healthy Roster at high schools?
Yes. Healthy Roster supports high school athletic training programs, helping trainers manage athlete injuries, treatment records, forms, and communication.
Can Healthy Roster be used on a phone or tablet?
Yes. Healthy Roster offers mobile access, so athletic trainers can document injuries and treatments from the training room, on field, or while traveling with teams. It also offers standalone iOS and Android mobile applications.
What should organizations evaluate before implementing Healthy Roster?
Organizations should review their documentation and reporting needs, existing systems, and data migration requirements. They should also confirm which integrations and add-ons are included in the quoted price.
Can Healthy Roster support sports medicine programs across multiple locations?
Healthy Roster offers reporting that can break down injury data by location and several other factors. Organizations should still confirm whether its access controls meet their requirements for managing multiple facilities or teams.