OnGrid

What Is OnGrid?

OnGrid is a cloud-based background verification platform that helps HR managers and service providers confirm candidate details while meeting HR and ISO compliance requirements. The software offers a customizable selection of 50+ background checks to match different hiring needs, delivering paperless, audit-ready verification reports.

Candidates can upload documents directly through an online portal, cutting down manual paperwork for HR teams. Automated follow-ups also keep verification cases moving without added effort from staff.

What Is OnGrid Best For?

OnGrid is best known for its 'Identity Verification' capabilities, which enable organizations to validate government-issued documents such as Voter IDs, driving licenses, and passports. By confirming document authenticity and key identity details against official records, the platform helps reduce verification errors, strengthen hiring decisions, and support compliant onboarding processes.

How Much Does OnGrid Cost?

OnGrid pricing typically ranges between $100 and $500/month, depending on verification volume, selected checks, integrations, and business requirements.

Following are the additional estimated costs you need to consider before planning:

• Background Verification Checks: $1–$15+/verification – Costs may vary by check type, such as identity, address, employment, education, criminal, or police verification
• API And HRMS/ATS Integration: $500–$5,000/one-time – Covers connecting OnGrid with recruitment, HR, onboarding, or internal verification workflows
• Bulk Verification And High-Volume Usage: $100–$1,000+/month – Larger hiring teams may incur additional usage costs for processing substantial candidate volumes
• Enterprise Customization And Support: $500–$3,000+/month – May apply to custom workflows, advanced reporting, dedicated support, compliance requirements, or enterprise-level integrations

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.

OnGrid Integrations

The software integrates with the following third-party applications, including:

• TurboHire
• HROne
• EmployWise
• Skillate
• Akrivia HCM
• Leena AI autonomous agent software
• Keka

How Does OnGrid Work?

Here is how you can get started with OnGrid once you are logged in:

• Access the online portal to initiate a new verification case
• Enter candidate details or upload a bulk file for multiple cases
• Send candidates a link to submit their information and documents
• Let the system automatically follow up on pending candidate submissions
• Track verification progress through the portal as checks are completed
• Review completed verification checks from the dashboard
• Download the final verification report once the checks are complete

Who Is OnGrid For?

OnGrid software is suitable for organizations across a range of industries that require background verification, including:

• BFSI
• Staffing agencies
• Education
• Retail
• Logistics
• Healthcare

OnGrid Use Cases

Based on OnGrid's features and how businesses use them, we identified several key scenarios where the software can be a strong fit:

Accelerating Preliminary Checks During High-Volume Hiring

HR teams handling white-collar recruitment may face delays when preliminary background checks and candidate information collection require repeated manual intervention. OnGrid provides a 4-hour turnaround time for preliminary verifications, allowing HR teams to complete initial checks quickly during onboarding. Its portal also provides real-time visibility into BGV status and turnaround times through live dashboards, while automated processes can resolve more than 90% of insufficiencies without HR intervention. This helps HR teams monitor verification progress without repeatedly chasing individual cases.

Screening Blue-Collar Workers Before Onboarding

Staffing and operations teams hiring blue-collar workers may need to complete background checks quickly while identifying discrepancies in candidates' records. OnGrid's Criminal Verification uses proprietary machine learning models to scrutinize court records and FIRs for potential discrepancies during the screening process. With preliminary verifications completed within four hours, hiring teams can review initial results sooner and proceed with onboarding decisions without waiting for lengthy manual checks.

Assessing Vendors Before Entering Partnerships

Procurement and compliance teams may need to assess new vendors before entering partnerships but lack a complete view of their financial, legal, and operational standing. OnGrid's Vendor Due Diligence combines checks such as Company Health Check, Criminal Record Check, Credit History Check, and Directorship Check to examine different aspects of a vendor's background. Teams can use the resulting comprehensive reports to identify potential risks and make more informed decisions before onboarding suppliers or partners.

Is OnGrid Right For You?

Looking for a way to verify new hires without slowing down your onboarding timeline? OnGrid solves the problems of manual document chasing and inconsistent check turnaround, closing most cases within five working days.

The platform holds ISO 27001:2022 certification and SOC 2 Type II compliance and is built to handle high hiring volumes securely.

Organizations including Tech Mahindra, Airtel, and Zomato use OnGrid for their verification needs.

Still not sure if the software is right for you? Contact us at (661) 384-7070, and we will help you make the best decision regarding OnGrid features and more.