Pace Scheduler

What Is Pace Scheduler?

Pace Scheduler is a cloud-based workforce scheduling and management software. The platform helps organizations coordinate staff schedules, manage overtime work, track leave requests, and maintain workforce information within a single platform. Accessible via web and mobile app, it supports routine scheduling activities and saves time otherwise invested in manual administrative work. The platform also offers various features, like Calendar Grid, Minimum Staffing, Time Banks and Accruals, Mobile Access, providing implementation assistance, training resources, and support tools to help organizations transition from their existing scheduling processes.

What Is Pace Scheduler Best Known For?

What makes Pace Scheduler stand out is its ‘Calendar Grid’ feature, which allows schedulers to get the employee shift schedule in one place, within a month timeframe. Agencies can make schedules based on their needs by setting up the color, labels, and groupings within the calendar. Within a single platform, managers can do bulk schedule updates, know staffing availability in real time, post open schedules for staff to book, and manage leave, holiday, and special assignments. This enables a complex shift to coordinate between public safety organizations while maintaining staffing coverage.

How Much Does Pace Scheduler Cost?

Pace Scheduler pricing approximately starts at $1,800/user/year, according to the industry benchmarks. The vendor offers custom plans that vary depending on workforce size, deployment needs, scheduling complexity, and any additional modules or services required.

In addition to the base subscription pricing, organizations need to account for the following additional costs:

• Implementation And Configuration: $1,000–$10,000+, for schedule setup, policy configuration, and administrator training
• Payroll Integration And Custom Exports: $500–$5000+, for payroll system connections and custom export development
• Data Migration: $500–$7,500+, to improve employee records, schedules, and historical data
• Premium Support And Training: $500–$5,000 annually, for advanced training, priority support, and dedicated assistance

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.

Pace Scheduler Integrations

The vendor supports custom payroll integrations and data exports for various payroll systems, including:

• ADP Workforce Now
• Paylocity HR & Payroll
• Munis
• BS&A
• Springbrook
• NOVATime
• Paychex Flex

How Does Pace Scheduler Work?

Once the system is configured, users can begin to manage scheduling tasks on one single dashboard:

• Log in to the platform with provided credentials
• Access and manage schedules in the Calendar Grid
• Create staffing and rotation schedules, as well as staff changes
• Approve and submit any scheduling requests
• Keep track of staffing and coverage needs
• Keep a record of employee working time and leave entitlement
• Create reports and payroll exports
• Manage timetables and request access via mobile app

Who Is Pace Scheduler For?

Pace Scheduler software serves users in various industries and sectors, including:

• Law enforcement
• Sheriff’s offices
• Campus safety
• Emergency dispatch centers
• Correctional facilities
• Fire departments
• Private security organizations

Pace Scheduler Use Cases

Based on our analysis of Pace Scheduler features, its capabilities, and publicly available information, we have identified multiple scenarios where the platform is a suitable fit for the workforce scheduling teams.

Public Safety Departments Managing Complex Shift Rotations

This is especially true for police departments, sheriff's offices, and public safety agencies that are staffed 24 hours per day. With multiple teams and rotations, fixed shifts and coverage can be hard to manage manually. Pace Scheduler is designed to complement long term scheduling structures, with the ability to assist supervisors to keep sight of staff availability and coverage needs.

Organizations Handling Overtime And Open Shift Requests

Departments that experience high turnover may need a lot of administrative work to cover the vacancies. For teams that require a structured overtime posting, review, and assignment process, Pace Scheduler is a good choice. The software consolidates all these requests into a single location, making it easier to see when employees are available and to assign shifts to empty positions from one location.

Agencies Requiring Staffing Accountability And Audit Tracking

It's essential for organizations who require a formal audit trail of schedule activity to keep track of schedule changes. Pace Scheduler is suitable for situations where supervisors need to know who made a scheduling change and when the change was made. This facilitates transparency in operations and gives back to management a history of all operations for review.

Departments Coordinating Workforce And Asset Assignments

This is a typical pattern of public safety organizations that distribute resources and services within their everyday processes. Teams can also be required to coordinate vehicles, equipment, patrol areas, etc. in addition to assigning shifts to staff. Pace Scheduler facilitates workflows in which staffing and resource allocation is coordinated and handled as part of the regular scheduling process.

Teams Transitioning From Manual Scheduling Processes

When companies are transitioning from spreadsheets, paper schedules, and email-based requests, it's important to maintain consistency during the transition. Pace Scheduler is intended to be customized based on an organization's current scheduling system and data. It is ideal for departments that want to have a solid foundation for scheduling while maintaining current workforce management processes.

Is Pace Scheduler Right For You?

If you are looking for a workforce scheduling platform that helps public safety organizations manage complex rotations and employee requests from one place, Pace Scheduler might be the right fit. It is designed to help teams reduce the administrative workload associated with manual scheduling while improving visibility into workforce coverage and schedule changes.

Its approach is centered on structured scheduling workflows and workforce coordination rather than on newer trends, such as AI-driven scheduling, advanced employee self-service scheduling, or predictive scheduling compliance tools. Besides scheduling, the platform also supports workforce accountability through role-based permissions, audit trails, tracked request workflows, onboarding assistance, and multiple training resources.

Still not sure if Pace Scheduler is right for you? Contact our customer support team at (661) 384-7070, who will help you make the best decision.