Payroo

What Is Payroo?

Payroo is a cloud-based payroll platform for Australian businesses. It processes employee earnings using configured pay rates, allowances, deductions, salary sacrifice, and employer contributions. Timesheet entries can feed into payroll or be assigned to customers for billing. The employee app provides access to payslips, leave requests, timesheets, and personal, banking, and super details.

Payroo connects with Beam to manage super contributions and track payments to funds. Its invoicing tools cover invoices, receipts, payment reminders, and transaction histories, while recruitment billing supports client-specific billing and commission rates. The platform also provides STP filing with the ATO and supports STP Phase 2.

What Is Payroo Best For?

The software is best known for its scheduled pay runs, which follow each business's preferred pay schedule and automatically add pre-configured employees and pay rates. Users can also duplicate previously filed pay runs with the same employees and pay values, reducing repeated data entry for recurring payroll.

How Much Does Payroo Cost?

Payroo pricing starts at $2.99/employee/month for the Essentials plan. The software also offers:

• Advanced: $4.99/employee/month
• Premium: $6.99/employee/month
• Enterprise: Custom pricing

Following are the additional estimated costs you need to consider before planning:

• Payroll Setup And Data Migration: $100–$500/one-time - Covers initial employee and payroll data setup
• Custom Payroll Configuration: $150–$800/one-time - Covers complex payroll rules, pay conditions, and deductions
• Employee Onboarding: $50–$300/one-time - Covers bulk employee setup and payroll configuration
• Enterprise Payroll Requirements: $300–$1,500+/one-time - Covers specialized payroll workflows and larger workforce requirements

Disclaimer: The pricing is subject to change.

Payroo Integrations

The software supports integration with multiple platforms, such as:

• Xero accounting solution
• IntelliHR
• Beam
• Deputy
• Clover
• Monoova
• enableHR

How Does Payroo Work?

Here is how you can get started with Payroo after logging in:

• Review the dashboard to access employee information, pay runs, timesheets, super, and other payroll functions
• Configure employee records with work hours, pay rates, banking details, super information, and recurring liabilities
• Create scheduled or unscheduled pay runs using pre-configured employees and pay rates
• Import approved timesheets into pay runs and calculate tax, super, allowances, deductions, and employer contributions
• Finalize pay runs, distribute pay stubs through email or the Employee App, and submit payroll information through STP filing
• Invite employees to the app to manage timesheets, leave requests, personal details, banking information, and super details
• Manage super batches through Beam and handle customer invoices, payment records, receipts, reminders, and transaction histories

Who Is Payroo For?

Payroo software is suitable for businesses and organizations across areas such as:

• Recruitment
• Labor hire
• Accounting
• Professional services
• Non-profits
• Charities
• Small businesses

Payroo Use Cases

Based on Payroo’s current capabilities, we identified the following scenarios where the platform can address specific payroll, timesheet, super, and billing workflows:

Small Businesses Repeating The Same Payroll Entries Each Pay Cycle

A small business with largely unchanged employee earnings may spend each payroll cycle recreating the same pay information. Payroo’s Copy Previous Pay Runs capability duplicates a previously filed run with the same employees and pay values. Administrators can then adjust the copied run where necessary rather than rebuilding recurring payroll entries from the beginning.

Labor Hire Firms Converting Employee Hours Into Client Billing

A labor hire firm may need to pay workers for recorded hours while separately calculating what each client should be charged for that work. Payroo allows employees to assign timesheet entries to customers or clients and supports distinct client billing and commission rates. These records can then be used within its recruitment billing workflow, while duplicate protection prevents the same work from being invoiced twice.

Businesses Processing Variable Employee Pay Arrangements

A business may employ workers whose compensation includes commissions, bonuses, lump sums, director fees, allowances, or deductions alongside regular earnings. Payroo lets administrators define customized pay rates and configure recurring payroll items for individual employees. These configured amounts can then be incorporated into subsequent pay runs instead of being recreated manually each time.

Employers Turning Approved Timesheets Into Payroll

Businesses collecting employee hours separately from payroll may need to transfer approved time records into each pay run manually. Payroo’s Employee App allows staff to submit timesheets, which administrators can approve or decline before processing. Approved entries can then be imported into a pay run and edited when adjustments are required, connecting recorded working time directly with payroll preparation.

Employers Tracking Super Contributions After Payroll

Australian employers may need to determine whether employee super contributions have progressed from calculation through payment and transfer to the relevant funds. Payroo calculates super alongside employee pay and uses its Beam clearing-house integration to create super batches. Notifications then provide visibility into payment debits, clearances, and transfers, allowing administrators to track each batch after submission.

Is Payroo Right For You?

Looking for payroll software that files with the ATO and handles super payments in one place? Payroo brings together pay runs, timesheets, employee management and superannuation, helping Australian employers manage core payroll tasks from a single platform.

The software is STP Phase 2 enabled and ISO/IEC 27001: 2022 certified, with ATO Digital Service Provider registration and Australian-hosted data. It also supports automated super payments through Beam, giving businesses a way to manage payroll and superannuation within the same system.

Still not sure if the software is right for you? Contact us at (661) 384-7070, and we will help you make the best decision regarding Payroo features and more.