Payrun

What Is Payrun?

Payrun is a web-based Human Resource Management (HRM) software that connects recruitment, workforce administration, and financial records within a single system. It lets HR teams move successful applicants directly into employee onboarding, assigning their department, designation, and joining date through the hiring module. The software also maintains employee time logs, leave histories, and assigned company assets. This helps managers get a clearer view of workforce activity and equipment allocation.

Beyond HR administration, it offers financial tools covering salary processing, payroll records, and employee expense claims. This gives HR and finance teams access to related workforce and payment information, particularly when reviewing attendance records, processing salaries, and tracking employee expenses.

Payrun also provides ‘Gain.io’, a separate CRM and helpdesk platform. It connects sales and service activities within a shared customer record, where teams can review deal histories alongside support tickets and customer feedback. Its Eden AI assistant also handles common inquiries, prioritizes tickets, and summarizes customer conversations.

What Is Payrun Best For?

‘Smart Asset Management’ is one of the distinctive capabilities of the Payrun, as it lets HR and administrative teams track company-issued equipment from assignment to return. Managers can check asset availability, monitor ownership changes, and review assignment histories to identify who is responsible for each item. They can also create custom asset categories to organize equipment across departments. This helps businesses maintain organized inventory records and review asset history before reassigning equipment to another employee.

How Much Does Payrun Cost?

Payrun pricing starts at $8.25/user/month for the Starter plan, which covers employee management, attendance, recruitment, and asset management for teams of up to 20 users. The other product and plans are priced as follows:

Payrun

• Pro: $16.58/user/month
• Ultimate: $24.92/user/month

In addition to these plans, the vendor provides a free plan for up to five users. A 14-day free trial is available as well.

Beyond the base fee, organizations may also need to consider the following additional costs:

• Extra Job Listing: $16.58/listing/month
• Additional AI Credits: $0.99/50 credits
• Additional Users: $8.25–$24.92/user/month

Disclaimer: The pricing is subject to change.

Payrun Integrations

Payrun software supports integration with:

• Xero accounting solution
• Sage

How Does Payrun Work?

Log in with your registered credentials to access the dashboard and follow the steps outlined below:

• Set up your company profile according to your organization's structure
• Add employees to the workspace, entering their personal and employment details
• Establish leave policies based on your company's working schedule
• Record employee working hours in the ‘Timeline’ module with manual entries or the built-in timer
• Review attendance records and respond to employee leave requests
• Create job postings, assess applications, and move candidates between hiring stages
• Manage employee expense claims and process payroll in the Finance module

Who Is Payrun For?

Payrun software serves startups, small businesses, and mid-market companies across several sectors and industries:

• Logistics
• Construction
• Healthcare
• Automotive
• Pharmaceuticals
• Education

Payrun Use Cases

Based on what we have analyzed from documented Payrun features and user reviews, we have identified the following scenarios where the software could be a suitable option:

1. Recruitment Agencies Managing Candidate Placements And Contractor Payroll

When recruitment and staffing agencies handle frequent placements, coordinating candidate records and contractor payments across different clients can become difficult. Payrun supports this process by connecting recruitment and workforce records with payroll administration. This is particularly relevant to agencies managing multiple client assignments and different contractor pay arrangements.

2. Manufacturing Companies Handling Shift-Based Workforce

Payrun supports manufacturing suppliers in coordinating production shifts and managing overtime across different facilities. It lets HR teams review employee attendance against scheduled shifts and account for overtime payments during payroll processing. This helps manufacturers plan shift coverage and allocate staff according to production requirements.

3. Multi-Location Businesses Coordinating Distributed Workforces

Multi-Location businesses can use Payrun to monitor employee attendance and manage approval requests across multiple locations. Instead of maintaining separate records at each site, it allows branch managers to review working hours and respond to leave requests within the same system. This makes it suitable for businesses seeking consistent attendance and approval practices across their distributed workforces.

4. IT Services And Consulting Firms Tracking Time Across Client Projects

Payrun lets IT and consulting firms track consultant working hours across multiple client assignments. Project managers can review time logs and employee availability when assessing workloads or planning upcoming assignments. This lets teams account for staff time and coordinate project resources according to client requirements.

Is Payrun Right For You?

Payrun is suitable for small and growing businesses seeking to manage employee records, recruitment, payroll, and daily HR activities within one system. Its personalized dashboards provide employees and administrators with task overviews relevant to their responsibilities

Regarding security, Payrun uses AES-256 encryption, multi-factor authentication, and role-based access controls to protect sensitive employee information. The platform also holds SOC 2 Type II and ISO 27001 certifications.

Recent AI hiring regulations place greater scrutiny on automated candidate assessments. New York City's Local Law 144 requires qualifying hiring tools to undergo bias audits and mandates candidate notification. Payrun supports recruiter oversight through job-specific screening criteria and reviewable AI assessments. This helps hiring teams maintain human involvement in candidate selection.

Building on its broader use of AI, the vendor is working on MCP Server, which is designed to connect compatible AI assistants, such as Claude, with employee timesheets, attendance records, and leave information. The upcoming capability will use role-based permissions and activity logs to control and record access to workforce data.

Still weighing whether Payrun is the right fit for your team? Call us at (661) 384-7070, and we'll help you work through the decision.