QniPay: Pricing, Free Demo & Features

Name: QniPay
Price: 0.5 GBP

Last Updated Jun 30, 2026

Reviewed by

Ali Gohar

Overview

QniPay software provides payroll processing, reporting, and compliance handling within Microsoft Dynamics 365 Business Central. It enables statutory submissions, payroll calculations, and employee data management in a centralized environment. However, customer support time may vary at times. Still, its structured workflow supports controlled payroll operations and financial alignment.

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Starting Price

£0.50

per employee per month

QniPay Specifications

Employee Information Management
Attendance And Time Tracking
Employee Self-Service Portal
HR Compliance
Leave Management
Recruitment and Applicant Tracking
Performance Management
Employee Onboarding
Labor Compliance
Training and Development

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What Is QniPay?

QniPay is a payroll software platform built within Microsoft Dynamics 365 Business Central. The platform processes payroll within the Business Central environment. It manages employee records, flexible pay structures, timesheets, and costing data as part of the payroll workflow.

It manages pension auto-enrolment, pension submissions, minimum wage validation, and P11D submissions. Additional functions include payroll approvals, posting controls, Excel import and export, secure payment exports, and support for multiple Government Gateway credentials within a single company.

What Is QniPay Best Known For?

QniPay is best known for its automated HM Revenue and Customs (HMRC) compliant payroll processing, including Full Payment Submission (FPS) and Employer Payment Summary (EPS) under Real Time Information (RTI), along with statutory pay calculations and pension compliance handling. This capability helps reduce manual payroll administration while ensuring regulatory requirements are consistently met within a single system.

How Much Does QniPay Cost?

QniPay pricing starts at £0.50/employee/month for its QniConnect plan (Employee portal). It also offers two additional plans as well, including:

QniPay - £1.00/employee/month
QniPay Intelligent - Custom pricing
QniWorkforce - Custom pricing

The software also offers premium support at £0.20/employee/month, providing 24/7 access to payroll specialists.

The price range below is an estimate for budgeting purposes only:

Payroll Setup And Configuration: £400–£4,000 one-time - Payroll structure setup, earnings and deductions configuration, tax settings, and company-specific payroll policies (approximately $500–$5,000)
Data Migration And Historical Payroll Import: £400–£8,000 one-time - Importing employee records, payroll history, tax information, and year-to-date balances from previous systems (approximately $500–$10,000)
Microsoft Dynamics 365 Business Central Integration And Customization: £800–£12,000 one-time - ERP configuration, financial posting setup, workflow customization, and payroll-to-ledger mapping (approximately $1,000–$15,000)
Employee Self-Service, Reporting And AI Automation Configuration: £400–£6,500 one-time - Employee portal deployment, custom payroll reports, dashboards, automation workflows, and AI-assisted payroll features (approximately $500–$8,000)

Request a custom QniPay cost quote for your business.

Disclaimer: The pricing is subject to change.

QniPay Integrations

The software integrates with the following third-party applications, including:

Dynamics 365
Power BI
Citi
Bank of America
UBS

How Does QniPay Work?

Here is how you can get started with QniPay after logging in to the system:

Access the Business Central dashboard to view payroll overview, employee data, and system status
Navigate to the payroll module to initiate payroll runs and manage pay cycles
Review and manage employee records including starters, leavers, and payroll-related details
Configure pay structures such as salaries, hourly rates, allowances, and deductions
Import or update payroll inputs using Excel-based upload tools
Process payroll calculations with statutory compliance checks and validation rules
Submit HMRC reports including Full Payment Submission (FPS) and Employer Payment Summary (EPS) through RTI

Request a QniPay demo to understand its features and potential compatibility.

Who Is QniPay For?

QniPay software serves a wide range of industries, including:

Accounting and finance
Human resources
Payroll services
Professional services
Construction
Healthcare
Information technology

QniPay Use Cases

Based on analysis of QniPay’s capabilities and user feedback patterns, we have identified key scenarios where this software is a strong fit for payroll and finance teams managing structured payroll operations within Microsoft Dynamics 365 Business Central:

Companies Centralizing Payroll Data And Approval Workflows

QniPay is also used by organizations that require centralized control over payroll approvals and posting before final execution. It fits environments where payroll must pass through structured review stages, including previews, approvals, and controlled corrections. This supports teams that prioritize governance over decentralized payroll processing.

Finance Teams Operating Within Microsoft Dynamics 365 Business Central

Many finance departments using Microsoft Dynamics 365 Business Central select QniPay to keep payroll and financial operations within the same ERP environment. It is used in scenarios where payroll data must align with general ledger structures and posting workflows. This supports organizations already standardized on Microsoft’s financial ecosystem by reducing system fragmentation.

Payroll Administrators Managing Multi-Employee Pay Structures

Payroll teams handling mixed employee types use QniPay for structured payroll runs involving salaried, hourly, and variable pay employees. It is commonly applied in environments where overtime, deductions, allowances, and backdated adjustments must be processed in recurring cycles. This makes it suitable for organizations with non-uniform payroll calculations across departments.

Organizations Handling Complex Compliance And Statutory Requirements

Users often apply QniPay in contexts where payroll must account for multiple statutory obligations simultaneously. This includes environments managing pensions, minimum wage validation, court orders, and multiple HMRC submissions. It is typically used where compliance workflows need to be executed alongside standard payroll processing.

Is QniPay Right For You?

Are you looking for a Microsoft Dynamics 365 Business Central payroll system that automates HMRC compliance and reduces manual payroll processing complexity? It is designed for organizations struggling with fragmented payroll and finance workflows, where reporting, submissions, and calculations are managed across disconnected tools and manual processes.

QniPay is trusted by organizations such as Kingdom, Thorp Precast, and ASL, reflecting its use in real-world payroll environments with structured compliance needs.

QniPay ensures secure payroll processing with bank-grade encryption backed by Microsoft Azure, protecting payroll data through enterprise-level security controls.

Still not sure if the software is right for you? Contact our customer support team at (661) 384-7070, who will help you make the best decision regarding QniPay features and more.

QniPay Features

Reporting And Insights

QniPay generates structured payroll, compliance, and finance reports for review and analysis. It includes payroll summaries, net payment breakdowns, employer liability reports, and period comparisons. The system produces pension reports, BACS files, audit logs, headcount data, absence records, and pay history tracking. It also provides FPS and EPS records, G/L reports, cost center analysis, and exports for Excel and Power BI.

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AI Automation

The software executes payroll processing through an automated workflow covering calculate, review, approve, post, and submit stages. It performs tax, NI, and pension calculations and applies validation rules for setup accuracy. The system supports robotic process automation for non-API integrations and automates payroll outputs such as pay slips and bulk updates within QniConnect 365.

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Chatbot

This feature provides a conversational assistant for navigating the payroll system and retrieving operational guidance. Users can query functions, locate data, and follow step-based instructions within the interface. It operates within the Microsoft 365 environment and supports contextual system navigation and role-based assistance where enabled.

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P11D Processing And Submission

QniPay provides end-to-end P11D processing for Benefits-in-Kind, including car benefits and other employee-related perks. It captures and manages benefit data in a centralized system and calculates P11D values based on configured rules. The feature generates HMRC-ready outputs for review and audit while supporting submission within the HMRC compliance workflow. It also maintains a traceable record of all submitted and processed P11D data for reporting and compliance tracking.

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Pros And Cons of QniPay

A quick look at QniPay's strengths and weaknesses to
help you decide if it's the right fit

Pros

Streamlines payroll reporting and compliance workflows
Reduces manual payroll calculation and processing errors
Improves visibility into payroll and financial data

Cons

Support gaps can slow down problem resolution
Documentation gaps may hinder user workflows

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Frequently Asked Questions

Quick answers to common questions to help you better understand the product, features, and services.

What level of support does QniPay offer?

QniPay provides support via phone, email, and contact form.

What language does QniPay support?

QniPay supports the English language.

What other apps does QniPay integrate with?

The software integrates with Dynamics 365, Power BI, Citi, Bank of America, and UBS for payroll, reporting, and financial connectivity.

Who are the typical users of QniPay?

QniPay serves industries including accounting and finance, human resources, payroll services, professional services, construction, healthcare, and information technology.

What types of pricing plans does QniPay offer?

QniPay pricing starts at £0.50 per employee/month for QniConnect, with QniPay at £1.00 per employee/month, while QniPay Intelligent and QniWorkforce are available on custom pricing plans. Request a custom QniPay price quotation.

Does QniPay have a mobile app?

No, QniPay does not have a mobile app.

Does QniPay offer an API?

Yes, QniPay provides API access.