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Overview
Staff Files streamlines core HR tasks by consolidating all employee data into a single, secure, and easily navigated system. Though it lacks advanced reporting features, its automated accrual wizard and document management tools are highly effective. For small businesses, it remains a practical solution for organizing personnel files and reducing administrative workload.
Overall Rating
Based on 15 users reviews
4.7
Rating Distribution
Positive
100%
Neutral
0%
Negative
0%
Starting Price
Custom
Staff Files Specifications
Employee Information Management
Performance Management
Training And Development
Benefits Administration
What Is Staff Files?
Staff Files is a Human Resources (HR) software designed for small and medium-sized businesses to facilitate a smooth transition from paper-based or spreadsheet-driven methods to a centralized digital system. It acts as an electronic filing cabinet, enabling HR managers to efficiently store, retrieve, and manage all employee information. Key functionalities, such as the automated time-off accrual wizard and integrated document scanning, help solve common administrative pain points. Overall, Staff Files reduces manual data entry and ensures that records are organized and secure.
Staff Files Pricing
The Staff Files cost is based on a one-time license fee, with prices varying by the number of users. The two available plans are:
- Standard Edition: Starts at $295 for a single-user license
- Pro Edition: Starts at $495 for a single-user license
Disclaimer: The pricing is subject to change.
Staff Files Integrations
Who Is Staff Files For?
Staff Files is ideal for a range of industries, including:
- Healthcare clinics
- Non-profit organizations
- Transportation
- Professional services
- Retail businesses
- Construction companies
Is Staff Files Right For You?
Staff Files is a strong contender for organizations seeking a simple, no-frills solution for core HR record-keeping. Its primary advantage lies in its perpetual license model, which eliminates recurring subscription fees and presents a predictable, one-time cost. The platform helps protect confidential data through a multi-level password system. Moreover, with multi-user licenses available, the platform can scale to accommodate growing teams, making it a focused and budget-friendly tool to enhance administrative efficiency.
Still not sure about Staff Files? Contact our support team at (661) 384-7070 for further guidance.
Staff Files Features
This feature serves as the central repository for fundamental employee information. It consolidates demographic data, contact details, job titles, and employment status into a single, easily accessible view. In this regard, it forms the foundation of each employee's electronic personnel record for quick reference.
The software provides a secure and confidential space to track all compensation-related data. It enables HR staff to maintain a comprehensive record of pay rates, salary changes, and effective dates, ensuring accurate and organized financial records for every employee.
Staff Files simplifies the management of employee benefits programs. It allows for detailed tracking of enrollment information, plan types, and coverage details for health insurance, retirement plans, and other company-provided benefits. Therefore, it keeps this critical information organized and up to date.
The platform facilitates the storage of performance management documentation. Managers can log performance review dates, attach completed evaluation forms, and record overall scores for each employee. Thus, it creates a historical record of employee performance and development discussions within the company.
Functioning as a digital filing cabinet, this tab allows users to attach electronic files directly to an employee's record. You can scan and upload important documents, such as resumes, certifications, and signed forms, ensuring all relevant documents are stored securely.
