Last Updated
Overview
Staff Files streamlines core HR tasks by consolidating all employee data into a single, secure, and easily navigated system. Though it lacks advanced reporting features, its automated accrual wizard and document management tools are highly effective. For small businesses, it remains a practical solution for organizing personnel files and reducing administrative workload.
Overall Rating
Based on 15 users reviews
4.7
Rating Distribution
Positive
100%
Neutral
0%
Negative
0%
Starting Price
Custom
Staff Files Specifications
- Employee Information Management
- Performance Management
- Training And Development
- Benefits Administration
What Is Staff Files?
Staff Files is a Human Resources (HR) software designed for small and medium-sized businesses to facilitate a smooth transition from paper-based or spreadsheet-driven methods to a centralized digital system. It acts as an electronic filing cabinet, enabling HR managers to efficiently store, retrieve, and manage all employee information. Key functionalities, such as the automated time-off accrual wizard and integrated document scanning, help solve common administrative pain points. Overall, Staff Files reduces manual data entry and ensures that records are organized and secure.
Staff Files Pricing
The Staff Files cost is based on a one-time license fee, with prices varying by the number of users. The two available plans are:
- Standard Edition: Starts at $295 for a single-user license
- Pro Edition: Starts at $495 for a single-user license
Disclaimer: The pricing is subject to change.
Staff Files Integrations
Who Is Staff Files For?
Staff Files is ideal for a range of industries, including:
- Healthcare clinics
- Non-profit organizations
- Transportation
- Professional services
- Retail businesses
- Construction companies
Is Staff Files Right For You?
Staff Files is a strong contender for organizations seeking a simple, no-frills solution for core HR record-keeping. Its primary advantage lies in its perpetual license model, which eliminates recurring subscription fees and presents a predictable, one-time cost. The platform helps protect confidential data through a multi-level password system. Moreover, with multi-user licenses available, the platform can scale to accommodate growing teams, making it a focused and budget-friendly tool to enhance administrative efficiency.
Still not sure about Staff Files? Contact our support team at (661) 384-7070 for further guidance.
Staff Files Features
General Tab
This feature serves as the central repository for fundamental employee information. It consolidates demographic data, contact details, job titles, and employment status into a single, easily accessible view. In this regard, it forms the foundation of each employee's electronic personnel record for quick reference.
Wages Tab
The software provides a secure and confidential space to track all compensation-related data. It enables HR staff to maintain a comprehensive record of pay rates, salary changes, and effective dates, ensuring accurate and organized financial records for every employee.
Benefits Tab
Staff Files simplifies the management of employee benefits programs. It allows for detailed tracking of enrollment information, plan types, and coverage details for health insurance, retirement plans, and other company-provided benefits. Therefore, it keeps this critical information organized and up to date.
Evaluations Tab
The platform facilitates the storage of performance management documentation. Managers can log performance review dates, attach completed evaluation forms, and record overall scores for each employee. Thus, it creates a historical record of employee performance and development discussions within the company.
Document Tab
Functioning as a digital filing cabinet, this tab allows users to attach electronic files directly to an employee's record. You can scan and upload important documents, such as resumes, certifications, and signed forms, ensuring all relevant documents are stored securely.
Pros And Cons of Staff Files
Pros
Helps centralize employee information database
Customizable fields for specific data
Multi-user access for department managers
Cons
No drag-and-drop file attachment options
Lacks employee list search function
Staff Files Reviews
Total 15 reviews
4.7
All reviews are from verified customers
Rating Distribution
5
Stars67%
4
Stars33%
3
Stars0%
2
Stars0%
1
Stars0%
Share your experience
Not Specified, N/A employees
“Quick setup with preconfigured Staff Files”
Pros
Because it came preconfigured, I could immediately begin entering information for each of our employees, that allowed me to get the initial database up and running quickly and afterwards I was able to continue making adjustments and additions as our needs evolved.
Cons
The reporting functionality is fairly limited and I still can't figure out how to filter or sort reports by particular fields which has been a source of real frustration for me.
Rating Distribution
Ease of use
8
Value for money
10
Customer Support
10
Functionality
6
Not Specified, N/A employees
“Clear insights from reporting features”
Pros
As a user, I find the software remarkably easy to navigate and its reporting features deliver clear and useful insights that help me understand the data.
Cons
Nothing..... I honestly can't come up with any drawbacks at this point, since my experience has been consistently positive across the different features.
Rating Distribution
Ease of use
10
Value for money
10
Customer Support
10
Functionality
10
Not Specified, N/A employees
“easy-to-use application”
Pros
As a user, I find this application excellent and remarkably easy to operate.
Cons
I haven't faced any drawbacks so far and my experience has been consistently smooth and reliable.
Rating Distribution
Ease of use
10
Value for money
10
Customer Support
10
Functionality
10
Frequently Asked Questions
Does Staff Files offer an API?
The official website of Staff Files does not specify its API availability.
Does Staff Files have a mobile app?
No, Staff Files does not offer a mobile app.
What language does Staff Files support?
Staff Files is primarily available in English.
What other apps does Staff Files integrate with?
Staff Files integrates with QuickBooks.
What types of pricing plans does Staff Files offer?
The Staff Files price for its one-time license ranges in two editions: Standard (starts at $295 for a single-user license) and Pro (starts at $495 for a single-user license). Request a personalized Staff Files pricing quote for your business.
Who are the typical users of Staff Files?
The typical users of Staff Files features are small to medium-sized businesses across industries like healthcare, non-profits, transportation, and professional services.
What level of support does Staff Files offer?
Staff Files software provides support through an optional Annual Software Maintenance Plan, which includes telephone and email assistance, as well as resources such as FAQs and training tutorials.