FACTS: Pricing, Free Demo & Features

Last Updated Sep 22, 2026

Key Takeaways

Generated from the text of customer reviews

FACTS is a K-12 education management platform designed for school administrators, teachers, and business office staff in primary and secondary schools. Users often praise its tuition management and simplified financial aid tools, though some cite limitations with standard reporting features. Recent updates include expanded multifactor authentication and a custom dashboard builder for PowerBI.

Our Verdict

FACTS is a dependable choice for K-12 institutions seeking to consolidate school operations into one system. It works best for private, faith-based, and multi-campus networks managing complex tuition and aid. While setup fees and transaction charges add up for tighter budgets, it offers strong long-term value. We recommend FACTS for mid-sized and large schools needing operational clarity.

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Starting Price

Custom

FACTS Specifications

Activity Dashboard
Access Controls/Permissions
Applicant Tracking
Attendance Tracking
Collaboration Tools
Learner Portal
Asynchronous Learning
Activity Tracking
Training Management
Certification & Licensing

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What Is FACTS?

FACTS is a K-12 SaaS platform that brings student information, academics, admissions, finance, and family engagement into one connected system. At its core, FACTS IQ serves as the shared data layer, connecting the SIS, analytics, dashboards, and integrations across the platform. Its tools also cover enrolment, tuition, financial aid, accounting, communication, and family services, helping private and faith-based schools manage operations and access data across departments.

What Is FACTS Best For?

FACTS is best known for FACTS IQ, which is particularly useful for schools that need stronger data-driven planning. Administrators can use its dashboards and reporting tools to examine areas such as enrollment, academics, and finances without relying on separate spreadsheets or manually compiled reports. This makes it a practical fit for K-12 schools where leadership teams regularly use data for planning and oversight.

How Much Does FACTS Cost?

FACTS pricing is estimated to start at $3–$10/student/month. This range is intended for general budgeting purposes only, as actual pricing can vary according to student enrollment, modules selected, school structure, and implementation requirements.

In addition to the base subscription costs, organizations should account for the following expenses:

Implementation And Configuration: $2,500–$15,000 for a standard school deployment; $15,000–$40,000+ for complex or multi-campus implementations
Data Migration: $1,000–$8,000, depending on the volume and complexity of student, family, academic, admissions, and financial data being transferred
Staff Training And Onboarding: $1,000–$7,500, depending on the number of administrators, teachers, and staff requiring training
Third-Party Integrations And API Configuration: $2,000–$15,000+ where connections with existing SIS, accounting, payment, identity, or other school systems require additional configuration

User reviews generally describe FACTS as offering solid value. They highlight its comprehensive features and competitive pricing compared to alternatives. However, reviewers frequently cite high fees for application submissions and payment processing, as well as annual costs for third-party API connections.

Request a custom FACTS cost estimate based on your organization’s needs.

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.

FACTS Integrations

The software connects with various third-party business apps, including:

How Does FACTS Work?

Follow the steps below to understand how the software typically works:

Log in and configure your SOR to handle student data, academic structures, and key settings
Track prospective students, review incoming applications, and onboard new families
Set up tuition rules and billing options to process payments and evaluate aid applications
Monitor student grades, coursework, daily attendance, and staff schedules in one place
Keep families informed by sending school announcements and maintain open communication
Use custom reports and live dashboards to track trends across academics and enrollment

Users can schedule a free FACTS demo to learn more about its capabilities.

Who Is FACTS For?

FACTS is ideal for a wide range of industries and sectors, including:

Education management
Primary/secondary education

FACTS Use Cases

Based on our analysis of FACTS's current tools and reviews, we have identified the following key scenarios where this software is a good fit for K-12 schools and school systems:

School Business Offices Automating Tuition Billing And Collections

School business offices turn to FACTS to move tuition billing off manual, paper-based processes. Payment plans and incidental billing and prepay accounts let staff set recurring charges without spreadsheets, while advanced accounting consolidates the ledger in one system. User feedback called tuition processing, parent account navigation, and grant handling straightforward, with responsive support from customer representatives.

Classroom Teachers Keeping Families Informed Day to Day

For teachers, FACTS is a good way to keep parents in the loop without extra phone calls or emails. The family app and family alerts (SMS/email) push updates directly to families. Similarly, custom school onboarding gets new parents set up on the system from the first day. Reviewers have described being able to contact families and plan days from a single site, calling it a genuine time-saver.

Admissions Staff Evaluating Financial Aid Requests

Reviewing a large stack of financial aid applications fairly and consistently is where FACTS earns its keep for admissions staff. The financial aid module and application builder standardize how requests come in and get scored. Additionally, admissions yield predictions help staff gauge which applicants are likely to enroll. User reviewers said the grant and aid assessment tools made it simple to evaluate a large number of aid requests on an equal basis.

Diocesan And Multi-Campus School Systems Unifying Student Records

Where a diocese or school group runs on many campuses, the software can replace separate per-site tools with one shared system of record. Paired with analytics and dashboards and open integrations, the student information system (SIS) lets a central office pull consistent data and reporting across every school. Users have called FACTS comprehensive enough to cover core SIS functions without needing outside third-party services.

Is FACTS Right For You?

If you manage operations at K-12 schools, FACTS offers a connected platform that brings admissions, finance, academic management, and family engagement together. It gives school leaders transparency over daily operations.

With more than 40 years of experience, the software supports over 15,000 schools and 2 million families. This includes Vanguard, St. Joan of Arc School, and the Diocese of Fresno. FACTS is SSAE 18 audited and PCI DSS Level 1 compliant as well. If your school needs to unify its systems and simplify data management, FACTS is worth considering.

Still unsure whether FACTS software is the right fit for you? Contact us at (661) 384-7070 for further guidance regarding its functionality.

FACTS Features

Admissions Intelligence

FACTS software connects inquiry, application workflows, document collection, and tuition contracts within one structured hub. School leaders gain real-time visibility into pipeline health and admissions yield through dashboards. By linking directly to student records and financial workflows, it automates review processes while maintaining stronger data integrity.

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Engagement Intelligence

The platform centralizes school-to-home communication, enrollment workflows, and family updates within a single digital ecosystem. Through a school-branded mobile app and family portal, parents can access grades, calendars, announcements, and billing. The system automates messaging for staff while delivering real-time alerts across email, app notifications, and portal updates.

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Financial Intelligence

Users can connect tuition management, financial aid, fee collection, and general ledger accounting within a structured financial framework using this software. School leaders access real-time dashboards for cash flow projection, revenue forecasting, and financial aid distribution. The system offers flexible family payment plans while maintaining PCI Level 1 compliant data security.

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Success Intelligence

This feature of FACTS software provides professional development, coaching, and instructional support. The platform delivers targeted interventions to close learning gaps, strengthen teacher capacity, and manage federal program compliance. Schools can utilize data insights, online user communities, and customized training to improve student outcomes and sustain long-term growth.

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Pros And Cons of FACTS

A quick look at FACTS's strengths and weaknesses to
help you decide if it's the right fit

Pros

Makes it simple to manage tuition plans and assistance rewards
Gives families a dedicated app for accessing school information and services
Regular feature updates continue to expand the platform’s functionality
Makes it easy for staff to download the rosters they need
Offers consistently good customer support

Cons

Reporting could offer more flexibility for schools needing customized insights
Lacks two-way communication between parents and students within the platform
Requiring a district code at every login adds an extra step for users

FACTS Reviews

Insights from real users on FACTS’s features,
performance, and overall experience.

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Frequently Asked Questions

Quick answers to common questions to help you better understand the product, features, and services.

What other apps does FACTS integrate with?

FACTS integrates with various third-party applications, such as Canvas LMS, Google Classroom, and Pkmykid.

Does FACTS have a mobile app?

Yes, FACTS offers a dedicated mobile app for Android and iOS.

Who are the typical users of FACTS software?

Businesses use FACTS features across multiple sectors and industries, including education management and primary and secondary education.

What level of support does FACTS offer?

The vendor offers customer support through email, phone, FAQS, and family portal.

Does FACTS offer an API?

Yes, it offers an API.

What language does FACTS support?

The platform primarily supports the English language.

What types of pricing plans does FACTS offer?

FACTS price ranges approximately between $3-10/student/month as per the industry benchmarks for similar K-12 education management platforms. Get a detailed FACTS cost breakdown tailored to your specific requirements.

FACTS

Key Takeaways

Our Verdict

Starting Price

Custom

FACTS Specifications

What Is FACTS?

What Is FACTS Best For?

How Much Does FACTS Cost?

FACTS Integrations

How Does FACTS Work?

Who Is FACTS For?

FACTS Use Cases

School Business Offices Automating Tuition Billing And Collections

Classroom Teachers Keeping Families Informed Day to Day

Admissions Staff Evaluating Financial Aid Requests

Diocesan And Multi-Campus School Systems Unifying Student Records

Is FACTS Right For You?

FACTS Features

Pros And Cons of FACTS

Pros

Cons

FACTS Reviews

Frequently Asked Questions

What other apps does FACTS integrate with?

Does FACTS have a mobile app?

Who are the typical users of FACTS software?

What level of support does FACTS offer?

Does FACTS offer an API?

What language does FACTS support?

What types of pricing plans does FACTS offer?

What Is FACTS?

What Is FACTS Best For?

How Much Does FACTS Cost?

FACTS Integrations

How Does FACTS Work?

Who Is FACTS For?

FACTS Use Cases

School Business Offices Automating Tuition Billing And Collections

Classroom Teachers Keeping Families Informed Day to Day

Admissions Staff Evaluating Financial Aid Requests

Diocesan And Multi-Campus School Systems Unifying Student Records

Is FACTS Right For You?

What Is FACTS?

What Is FACTS Best For?

How Much Does FACTS Cost?

FACTS Integrations

How Does FACTS Work?

Who Is FACTS For?

FACTS Use Cases

Is FACTS Right For You?

What Is FACTS?

What Is FACTS Best For?

How Much Does FACTS Cost?

FACTS Integrations

How Does FACTS Work?

Who Is FACTS For?

FACTS Use Cases

Is FACTS Right For You?