FACTS

What Is FACTS?

FACTS is a K-12 SaaS platform that brings student information, academics, admissions, finance, and family engagement into one connected system. At its core, FACTS IQ serves as the shared data layer, connecting the SIS, analytics, dashboards, and integrations across the platform. Its tools also cover enrolment, tuition, financial aid, accounting, communication, and family services, helping private and faith-based schools manage operations and access data across departments.

What Is FACTS Best For?

FACTS is best known for FACTS IQ, which is particularly useful for schools that need stronger data-driven planning. Administrators can use its dashboards and reporting tools to examine areas such as enrollment, academics, and finances without relying on separate spreadsheets or manually compiled reports. This makes it a practical fit for K-12 schools where leadership teams regularly use data for planning and oversight.

How Much Does FACTS Cost?

FACTS pricing is estimated to start at $3–$10/student/month. This range is intended for general budgeting purposes only, as actual pricing can vary according to student enrollment, modules selected, school structure, and implementation requirements.

In addition to the base subscription costs, organizations should account for the following expenses:

• Implementation And Configuration: $2,500–$15,000 for a standard school deployment; $15,000–$40,000+ for complex or multi-campus implementations
• Data Migration: $1,000–$8,000, depending on the volume and complexity of student, family, academic, admissions, and financial data being transferred
• Staff Training And Onboarding: $1,000–$7,500, depending on the number of administrators, teachers, and staff requiring training
• Third-Party Integrations And API Configuration: $2,000–$15,000+ where connections with existing SIS, accounting, payment, identity, or other school systems require additional configuration

User reviews generally describe FACTS as offering solid value. They highlight its comprehensive features and competitive pricing compared to alternatives. However, reviewers frequently cite high fees for application submissions and payment processing, as well as annual costs for third-party API connections.

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.

FACTS Integrations

The software connects with various third-party business apps, including:

• Google Classroom
• Canvas LMS
• Pikmykid
• Sage Intacct
• Apple

How Does FACTS Work?

Follow the steps below to understand how the software typically works:

• Log in and configure your SOR to handle student data, academic structures, and key settings
• Track prospective students, review incoming applications, and onboard new families
• Set up tuition rules and billing options to process payments and evaluate aid applications
• Monitor student grades, coursework, daily attendance, and staff schedules in one place
• Keep families informed by sending school announcements and maintain open communication
• Use custom reports and live dashboards to track trends across academics and enrollment

Who Is FACTS For?

FACTS is ideal for a wide range of industries and sectors, including:

• Education management
• Primary/secondary education

FACTS Use Cases

Based on our analysis of FACTS's current tools and reviews, we have identified the following key scenarios where this software is a good fit for K-12 schools and school systems:

School Business Offices Automating Tuition Billing And Collections

School business offices turn to FACTS to move tuition billing off manual, paper-based processes. Payment plans and incidental billing and prepay accounts let staff set recurring charges without spreadsheets, while advanced accounting consolidates the ledger in one system. User feedback called tuition processing, parent account navigation, and grant handling straightforward, with responsive support from customer representatives.

Classroom Teachers Keeping Families Informed Day to Day

For teachers, FACTS is a good way to keep parents in the loop without extra phone calls or emails. The family app and family alerts (SMS/email) push updates directly to families. Similarly, custom school onboarding gets new parents set up on the system from the first day. Reviewers have described being able to contact families and plan days from a single site, calling it a genuine time-saver.

Admissions Staff Evaluating Financial Aid Requests

Reviewing a large stack of financial aid applications fairly and consistently is where FACTS earns its keep for admissions staff. The financial aid module and application builder standardize how requests come in and get scored. Additionally, admissions yield predictions help staff gauge which applicants are likely to enroll. User reviewers said the grant and aid assessment tools made it simple to evaluate a large number of aid requests on an equal basis.

Diocesan And Multi-Campus School Systems Unifying Student Records

Where a diocese or school group runs on many campuses, the software can replace separate per-site tools with one shared system of record. Paired with analytics and dashboards and open integrations, the student information system (SIS) lets a central office pull consistent data and reporting across every school. Users have called FACTS comprehensive enough to cover core SIS functions without needing outside third-party services.

Is FACTS Right For You?

If you manage operations at K-12 schools, FACTS offers a connected platform that brings admissions, finance, academic management, and family engagement together. It gives school leaders transparency over daily operations.

With more than 40 years of experience, the software supports over 15,000 schools and 2 million families. This includes Vanguard, St. Joan of Arc School, and the Diocese of Fresno. FACTS is SSAE 18 audited and PCI DSS Level 1 compliant as well. If your school needs to unify its systems and simplify data management, FACTS is worth considering.

Still unsure whether FACTS software is the right fit for you? Contact us at (661) 384-7070 for further guidance regarding its functionality.