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Overview
Veracross is a comprehensive school management platform for private K-12 schools. While self-service support can frustrate without strong internal leadership, it streamlines administrative tasks and enhances communication. It also unifies academic, administrative, and community activities into a cohesive, highly efficient school environment.
Veracross Specifications
- Collaboration Tools
- Training Management
- Certification & Licensing
- Learner Portal
What Is Veracross?
Veracross is a School Management System (SIS) with an LMS included as part of its broader platform. The software’s features span admissions and enrolment, academics and student life, fundraising and alumni, accounting, tuition management, student health and wellness, marketing, and portals. Updates sync across departments, so admissions, accounting, and academics all pull from the same file. This connected structure can help schools reduce duplicate data entry across systems.
What Is Veracross Best For?
A standout Veracross capability is its “one person, one record” approach. Each student, parent, or staff member has a single record shared across admissions, accounting, academics, and other school functions. This reduces duplicate entry and helps keep information consistent across departments.
How Much Does Veracross Cost?
Veracross pricing starts at around $500/month and is customized based on each institute’s needs.
Other than the base subscription, organizations should also consider the following estimated additional costs:
- Implementation/Setup Fees: $5,000–$25,000+
- Data Migration/Import Services: $2,000–$15,000+
- Custom Training Programs: $1,000–$5,000+
- On-Site Training: $1,000–$5,000+
- Premium Support Services: $500–$3,000+/year
- Custom Reporting And Configuration: $2,000–$10,000+
- Custom Third-Party Integrations: $1,000–$10,000+
- Custom Development: $2,000–$15,000+
- Additional Modules: Pricing varies by selected module and school requirements
Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.
Veracross Integrations
The software connects with over 200 third-party applications and tools, including:
- Schoolbox
- Clipboard
- Microsoft
- Digistorm
How Does Veracross Work?
Here’s how you can get started with the software:
- Log in to Veracross using your assigned credentials to access the platform and relevant school information
- Switch between portals, such as Parent, Student, Teacher, or Admissions, using the icon at the top of the page if your account has access to more than one
- Select the appropriate area, such as Admissions, Business, Development, Academics or Health, based on your role
- Search for student, parent, faculty, or other constituent records using the shared databased of Veracross
- Manage department-specific tasks, such as grades, schedules, attendance, admissions, or billing
- Use role-based portals to access or share relevant information with students, families, faculty, applicants, and other school communities
- Run queries and reports to review school information and support administrative decisions
- Continue managing student and constituent information across departments using the same connected records
Who Is Veracross For?
The platform is suitable for:
- K-12 private and independent schools
- International schools
- Private academies
- Boarding schools
Veracross Use Cases
Based on Veracross’s capabilities and documented school experiences, we have identified situations where the platform is a good fit:
Boarding Schools Managing Round-The-Clock Student Data
Boarding schools track student information across a wide range of categories. This includes assignments, activities, athletics, and attendance. The platform’s student information system is built to act as a central source of truth. This can help residential staff, teachers, and health work personnel work from the same student information.
Schools Managing Multiple Admissions Stages
Admissions teams need to keep applicant information organized from the first inquiry through enrollment. Veracross can help schools keep this information connected as prospective students move through the admissions process. This is useful for private schools managing a high number of applications, enrollment decisions, and student records. Teams can also carry relevant applicant information into other school processes after enrollment.
Schools Managing Multiple Admission Stages
Admission teams often need to organize applicant information across several stages, from first inquiry to final enrolment. Veracross brings these stages together in a single system, so files that are in physical folders become accessible from anywhere. Essays and other required materials move online too, submitted through a portal instead of turned in on campus. Teachers can add feedback and recommendations to the same record, giving admissions staff a clearer view of who they're evaluating.
Schools Sharing Information Across Departments
School teams often handle different responsibilities but still depend on the same student and family information. Veracross brings departments such as academics, admissions, business, health, and development into one connected system. This suits schools where staff regularly need information held by another department. It can also reduce the need to maintain separate records for different school functions.
Is Veracross Right For You?
If you run a private or independent K-12 school and need a system that connects admissions, academics, and administrative data in one place, Veracross is worth considering. Currently, it supports frontline educators in more than 60 countries, each running on a single, connected student record. Additionally, it complies with GDPR and PCI DSS standards, which help protect student and family information.
Still doubtful if Veracross is the right fit for your team? Contact us at (661) 384‑7070 for more details.
Veracross Features
Tuition Management
The platform offers tuition management, which handles fee collection, from enrolment deposits to incidentals. Families can pay through a Parent Portal, and a separate Billing Portal supports grandparents or outside bill payers. Automatic reminders notify families before payments are due. This helps reduce the back-and-forth staff usually spend chasing late payments.
Accounting
The platform connects general ledger, budgeting tools, and accounts payable in one system. When a family makes a payment or another department records a transaction, that information flows into the accounting system directly. This cuts down on manual reconciliation. Business staff can also track departmental budgets, and purchase requests in real-time, which gives clearer visibility to spend across the school. Moreover, it supports Australian government reporting formats, including SBD, STATS, BAS, and CENSUS submissions for compliance needs.
Admissions And Enrolments
Veracross features admissions and enrolment tools that cover the admissions process from first inquiry to enrolment completion. Families can apply, track application status, and pay deposits online through the admissions portal. Staff get query and reporting tools to monitor applicant trends. Enrolment data flows into academic and billing systems.
Configurable User Portals
Veracross offers separate portals for parents, students, teachers, alumni, board members, and staff. Each portal can be customized with a drag-and-drop builder. The parent portal shares fee payments and attendance, while the alumni portal supports class directories and donations. This setup helps reduce reliance on scattered emails for school-wide communication.
Pros And Cons of Veracross
Pros
Easy to switch between school roles while keeping workflows consistent
Easy to upload and build targeted reports using the Query feature
Saves time by sending bulk emails to a group of parents
Cons
Fixing posted payments may take time
Customization options maybe be limited
Veracross Reviews
Total 7 reviews
4.4
All reviews are from verified customers
Rating Distribution
5
Stars43%
4
Stars57%
3
Stars0%
2
Stars0%
1
Stars0%
Share your experience
Mrs. M.
Small Business, 11-50 employees
“Diverse and connected features”
Pros
Veracross gives our families one central hub where they can handle everything from checking academic records, managing tuition payments, making donations online to viewing the school calendar. It's convenient having all these features integrated together instead of juggling multiple systems.
Cons
It was hard to deal with at the start and we had to customize everything ourselves to fit our specific needs. When we reached out for help, support would explain how to do things rather than just handling it for us. While I appreciate that approach in hindsight since we really understand the system now, the initial setup process was definitely frustrating and time consuming.
Rating Distribution
Ease of use
7
Value for money
8
Customer Support
7
Functionality
9
Anonymous
Mid Market, 101-500 employees
“Ability to create Queries is so cool”
Pros
I can create any type of query I need and when there's an urgent problem, the response time is really quick.
Cons
Phone support isn't available right away and there are certain fields that you just can't edit yourself. You have to wait for engineering to sort them out. The email sending process takes way too long and there's no option for automatic emails which is frustrating. Managing different divisions and their security levels is more complicated than it should be.
Rating Distribution
Ease of use
8
Value for money
7
Customer Support
8
Functionality
8
Rena B.
Mid Market, 51-100 employees
“Handles everything in one place”
Pros
The versatility is impressive. Handles tuition management, HR development and more all in one place. Love it!
Cons
I have to wait for items to update overnight. The development portal feels pretty limited too as it doesn't handle donation processing very well.
Rating Distribution
Ease of use
8
Value for money
8
Customer Support
8
Functionality
9
Frequently Asked Questions
What language does Veracross support?
The platform supports the English language.
What other apps does Veracross integrate with?
Veracross integrates with 200+ third-party tools and applications, including Schoolbox, Digistorm, Clipboard, and Microsoft.
Who are the typical users of Veracross?
The software is used by various educational institutions, including K-12 private and independent schools, international schools, private academies, and boarding schools.
What types of pricing plans does Veracross offer?
Veracross pricing starts at around $500/month and is customized to a school's needs. Contact us for a tailored Veracross pricing quote.
Does Veracross software have a mobile app?
Yes, the vendor offers a mobile app.
Does Veracross software offer an API?
Yes, Veracross offers an API.
What level of support does Veracross offer?
Veracross offers support through live chat, a portal, and a knowledge hub.