Small Business Management Software

We have recommendations for a wide range of software to increase productivity!

Download Small Business Management Software list

Popular Small Business Management Software

filter

Filters

Trello Software

Trello Software

1685 Reviews

Asana Software

Asana Software

1504 Reviews

ClickUp Software

ClickUp Software

1429 Reviews

monday.com Software

monday.com Software

1289 Reviews

Miro Software

Miro Software

1171 Reviews

Jira Software

Jira Software

1120 Reviews

Project Insight

Project Insight

1015 Reviews

Adobe Workfront

Adobe Workfront

730 Reviews

Wrike Software

Wrike Software

671 Reviews

Bluebeam Revu Cost: An All-in-One Construction Project Management Tool

Bluebeam Revu Cost: An All-in-One Construction Project Management Tool

625 Reviews

Airtable Software

Airtable Software

588 Reviews

Bitrix24 Software

Bitrix24 Software

586 Reviews

smartsheet

Smartsheet Software

539 Reviews

Mavenlink Software

Mavenlink Software

524 Reviews

BigTime Software

BigTime Software

481 Reviews

Replicon

Replicon

443 Reviews

Aha! Software

Aha! Software

357 Reviews

Bizview

Bizview

321 Reviews

busybusy

busybusy

320 Reviews

BQE CORE Software

BQE CORE Software

227 Reviews

FunctionFox Software

FunctionFox Software

223 Reviews

Quickbase Software

Quickbase Software

217 Reviews

Workzone

Workzone

209 Reviews

Skyjed

Skyjed

13 Reviews

LillyWorks

LillyWorks

0 Reviews

Small Business Management Software Buyers Guide

Recent years seem to have birthed an interesting triad/trend
A seeming relationship between rising inflation levels, an increase in small business numbers, and large-scale small business project management software adoption.

(The last two come as a no-brainer)
Consider these numbers

Global inflation levels, as recorded by Statista in its Jan-2023-updated review, stood at a whopping 8.75 percent in 2022. A reality that has forced the vast majority of the world’s skilled labor to take up sidelong employment. Small businesses, as a result, have cropped up everywhere – defined by Gartner and others as commercial enterprises hosting between 15 to 100 employees.

Why a solid project management tool is vital to small business success?

Now, the modern workplace is a cutthroat undertaking; unlike anything conceived by popular culture even a few decades ago. Everything, more or less, requires digital automation: pretty much the only way for companies to remain even borderline competitive.

So, for small businesses, constant reliance on project management tools comes as a given.

 Not subscribing to one, and only working with old-school spreadsheets and notes to get by on increasingly complex projects/workflow arrangements, can spell certain doom (read: suicide!) for the enterprises concerned.

But then…how does a newbie (or even old-timing) small business owner find the best project management software for their workplace?

Well - consider this guide your no-nonsense, straightforward, primer on this quest.

Let’s begin with some disclosure from our end:

As neutral surveyors of the B2B software space, we’re quite probing about what’s good and not about our reviewed software assignments. We receive no tithes for publicizing their wares or spewing foam on their competitors; our only allegiance – for truth – is to our readers.

And with that being said (because we had to!), let’s begin.

Understanding Project Management Software For Small Businesses

One thing, even more so than the headcount figures mentioned, is quite standout-ish about small businesses:

They all operate on tight budgets.

Cost-cutting, making every budget cent count, is at the heart of their operations. Especially for the companies that operate on the agile, MVP, model (which pivot not long after a product/service or strategy repeatedly fails at customer validation).

So, for these organizations, any project management tool considered necessarily has to be cost-effective – both in pricing and its offered features.

Free plan versions (and particularly free trial offers) are significantly more attractive than the more expensive project management system offers commonplace in the market (for obvious reasons).

Another important issue for small business setups:

Their PM software needs to be easy to work with.

Startups, oftentimes, don’t have either the financial or operational wherewithal to engage their employees in extensive, technical training. They need project management software that is quick to set up and incredibly intuitive/user-friendly (with a low learning curve) to deal with. Any complicated design runs amount to a big ‘no’ – and a major reason for such businesses deciding to unsubscribe from difficult PM tools altogether (there isn’t much time to waste).

Outliers, of course, exist; notably in the case of companies that deliver proprietary goods and services of a specialist nature, or which manage projects that require a lot of mind-boggling, custom, functionality. These settings practically demand a tortuous user interface.

Lastly, the best project management tool contender for small business operations needs to be:

Readily scalable

Growing businesses, particularly the ones that are only a few years past their inception, can function under extreme expansion volatility.

They may experiment, for instance, with newer product/service lines under multiple projects to ensure their field/niche viability. What this looks like in practice is a company that is continually evolving with both increasing and decreasing floor numbers; refining and optimizing its tactical/strategic approach for greater efficacy.

All this is pretty normal – even expected. 

These growth spurts (pains!), however, require serious project planning.

Also, project management software tools are both easy to customize and inherently scalable.

For project managers, it’s no fun working with PM suites that are rigid and limiting. The best task management app for them needs to be highly collaboration-oriented and integrations-rich (at the very least).

The necessity of project management software for small businesses

We’ve already made a (solid – it really should be!) case for why small businesses absolutely need dedicated project management software programs to do well on their workflow concerns.

But there’s another PM tool advantage that’s worth mentioning because it is, or can be, consequential:

The best project management software enables workflow automation

Think about it – leaving aside the debate around workplace unemployment caused by departmental mechanization (for which a good solution is rigorous upskilling).

There aren’t many companies around, for understandable reasons, who wouldn’t want to cut down on their salary overheads and divert resources to less-expensive machine costs. In some organizations, at any rate, the argument for going tech-heavy/-first is so strongly compelling that it isn’t financially wise for them from any angle to continue on the traditional, labor-intensive, route.

So, a small business or a larger enterprise cannot, rationally, be blamed for choosing to go along with good project management software to reap these cost-saving benefits.

Common Features Of Small Business Project Management Tools

For small business setups, the project management features desired from subscribed PM tools can be broadly lumped into two categories:

  • Basic Features (available in most free version offers)
  • Advanced Features (typically served via paid plans) 

A concerned project manager, further, may judge between considered project management apps/other tools by how well their provided features rate, overall, in terms of affordable pricing, user-friendliness, and scalability (the factors already discussed).

Key Features of Most Project Management Software for Small Businesses

Task Management Features

  • Track Project Progress (through setting project milestones)
  • Manage Task Dependencies/Workload Management
  • Document Management Protocols
  • Time-Tracking Capabilities
  • Project Planning Tool/Scheduling Integration
  • Quick Project Snapshot Dashboard Visualizations (Gantt Charts, Kanban Boards, Table View, built-in Calendar View,
  • Unlimited Boards, etc.)
  • Dashboard ‘Wiz’ Drag-and-Drop Feature
  • Project Demands/To-do List/Task Lists
  • Team-Member File Sharing (with external teams) 
  • Project Templates (Default/Custom Fields – with real-time editing)
  • Desktop and Mobile Project Management App Functionality (with phone support)
  • Customization Options for Software Developers/Sales Teams/Marketing Teams
  • Complicated Projects/Complex Tasks Breakdown (Agile Workflows; based on other Project Management Methodologies
  • End-to-End Data Encryption/Interface Security Features
  • Customer Feedback Portal

Resource Management Functions

  • Resource Allocation (for project members)
  • Work Time-Tracking (to monitor project status) 
  • Team Collaboration Features (for Real-Time Worker Management)
  • Team Management (Rewards/Concerns Communications)
  • Onsite Work Management (assign tasks to multiple teams)
  • Remote/Multiple-Site Resource Coordination
  • Platform Accessibility for Small Teams of (at least) up to five users/unlimited users
  • Worker Time Entries
  • Issue Tracking 
  • Resource Planning
  • Event Planning

Financial Management Tools

  • Project Budget/Financial Planning
  • Money Management Features (inc. not-stepping-out-of-line ‘Budget Guards’)
  • Project Costs Appraisals
  • Funds Disbursements (for individual/separate projects)
  • VC (Venture Capitalist) Software Integrations
  • Future Projects Budgeting
  • Native/Third-Party Accounting Software Integrations
  • Financial Team Communication
  • Flat-Fee Native Integrations/Limited Integrations

The following integrations also tend to come as part of the core features of several notable project management tools for small businesses:

  • Google Workspace (with Google Drive, Google Sheets, & Google Calendar – for project scheduling)
  • Microsoft Office (with Microsoft Teams support)
  • Zoho Projects

How to find project management software suited to your small business?

Our five-point criteria framework for gauging the best project management software options available cuts through the noise, quickly, to get you subscribed to a perfect subscription fit in no time.

All you need to do:

Just weigh/put a mental (or not) tick for your chosen tool against each of these basic small business project manager software design benchmarks.

And it’s best if you shortlist your top five subscription contenders; put each of them either individually or collectively to this test. We’ve compiled a list of our own favorites for the top-five small business project management apps ranking a few sections down; they’ll make a really good point for you to start your analyses.

The software with the most checks is your clear winner (our recommendation for you to go ahead with to the next stage; with the steps listed below the following list).

Small Business Project Management Software Evaluation List

  • Does the software work with your business size/user headcount?
  • What is its required level of tech expertise (only built for technical professionals)?
  • Is it easy to integrate/connect with other tools?
  • Does it fit your budget (expensive or cost-effective)?
  • Is it accessible (easy or difficult for non-techies to get started with)?


Next, you need to narrow your choice to one project management app from the lot. Head on over to its product profile page – use our search bar above – to book a demo or get pricing  (accurate, updated, custom plan figures for your workplace) so you can get subscribed quickly.

What is pricing like for the best project management software options for small businesses?

Securing great project management software (or even simple project management software) choices isn’t much of a challenge nowadays. There are pricing plans available for just about any corporate budget available – with a large variety of them listed on this platform.

For beginners, there are always the free version/free plan offers provided by a number of vendors in the space, such as ClickUp, Teamwork, and Monday.com.

If you’re looking to up your small business project management process a little, however (make use of some advanced features), a paid subscription from each of these brands or others would be better.

Here, you can expect to spend anywhere from:

Paid plans start at $4/month per member to upward of $299/month (for unlimited users)

These are only ballpark figures, however.

To get accurate, custom, plan pricing details and recommendations based on your exact company size and requirements, check out our Project Management Software Pricing Guide.

Project Management for Small Businesses: Our Top 5 Software Picks!

Now, the best project management software for small businesses shouldn’t just offer such staple features as project document management, resource planning, time tracking, resource management, and customer invoicing/billing.

It should go ahead of the curve and provide solid customizations.

An overarching option to configure the system in line with the deploying firm’s existing and expected workflows; allowing project managers to efficiently manage their work process loops.

In our assessment, the following five small business project management tools do a grand job on all these counts – and more.

As such, we strongly recommend that you consider each of them for your firm; since they come with the lowest levels of setting-up pain as well as great customer service.

And without any further ado…starting with our favorite project management software for small businesses, and onward – the list:

  • ClickUp
  • Monograph
  • BQE Core
  • monday.com Software
  • Aha!

Let’s explore their basics.

ClickUp Software

clickup-logo

For small teams, ClickUp is probably one of the best market options for organizing a firm’s document management, time-tracking, and another team, resource, and workflow-related concerns in one place. 

Pricing

  • Free Plan (for beginners)
  • Unlimited: $5*/mo.
  • Business: $12*/mo.
  • Business Plus: $19*/mo.
  • Enterprise: Contact Us

Features

This web-/cloud-based SaaS powerhouse provides –

  • Customizable templates (with editable fields for budget, dollars spent, remaining budget, and more)
  • State-of-the-art Gantt Charts (allowing project managers to track time and monitor their project progress with a bird’s eye view of each process)
  • Task management functions (equipped with automatic data population and real-time updates; enable users to create quick to-do lists to ensure their on top of the game!)

Pros/Cons

ProsCons
Highly customizable project management templates (perfect for busy professionals)Limited integration options with third-party services
Intuitive, user-friendly interface (suited for non-techie workers)
One-page, centralized document storage & collaboration (for uniform, concurrent firm workflows)
clickup new image

Dashboard View

Monograph Software

monograph

Monograph is a cloud-based project management software designed specifically for busy organizational administrators in the small-scal construction industry. It offers a complete solution for managing tasks, tracking time, and invoicing clients - all the while ensuring that the implementing firm's profitability and service quality comes assured in the process.

Pricing

  • Track: $25/member/month
  • Grow: $49.50/member/month

Ballpark figure; go to our Monograph Software profile page and click ‘Get Pricing’ to obtain updated, custom pricing figures narrowly suited to your small business.

Features

This web-based subscription essential for project management comes with –

  • The proprietary MoneyGantt integration (for time-tracking and expense monitoring)
  • A dedicated project planner (a must-have for project managers looking for an all-in-one budgeting, resource planning, and worker/task scheduling portal)
  • Budget calculator (eases planning for contingencies in numbers)

Pros/Cons

ProsCons
Built by Construction Specialists for their small-business field peersProject visualizations/dashboards are limited
Stellar Team Collaboration Tools
Staying-within-budget Protection
monograph software new pic

Dashboard View

BQE Core Software

bqe_logo

With BQE Core, a holistic project management solution, organizational overseers can easily track time, assign tasks, and generate an 'Earned Value Report' which accurately compares budgeted versus completed billable work. As a result, they are able to strategize their projects with greater efficiency while amplifying their goal achievement rates.

Pricing

  • Starting at $7.95* per user per month

Ballpark figure; go to our BQE Core Software profile page and click ‘Get Pricing’ to obtain updated, custom pricing figures narrowly suited to your small business.

Features

BQE Core is designed to automate every repetitive workflow process – with a view to ensuring higher rates of deliverable turnovers and less time wasted on managing software entries. The platform’s-

  • Agile Dashboards (equipped for one-page task/process/workflow appraisals; ideal for labored managers looking for a quick overview of their ongoing work concerns)
  • Project Profitability Checks (train project managers into thinking like business owners; ensuring efficient and timely resource allocations, via an accounting software plug-in, for the best budgetary utilization)
  • Interactive Gantt Chart & Kanban Boards (enable instant course corrections/pivots through real-time monitoring of vital project metrics)

Pros/Cons

ProsCons
Deemed ‘very user-friendly’ by using managersA bit expensive compared to alternative subscriptions; onboarding difficulties.
Real-time, cloud-based, collaborations – glitch-free!
Real-time Data-Tracking

Dashboard View

monday.com Software

monday.com software pretty much checks all – or, at least, most of – the workflow planning/execution boxes for practically every industry vertical. The platform’s user interface, for one, coupled with extreme ‘performing power’, makes it a force to reckon with in just about any workspace.

Pricing

  • Free: $0/seat/month
  • Basic: $12/seat/month
  • Standard: $14/seat/month
  • Pro: $24/seat/month
  • Enterprise: custom

Ballpark figures; go to our Monday.com Software Profile Page and click ‘Get Pricing’ to obtain updated, custom pricing figures narrowly suited to your small business.

Features

Monday.com project management software for small businesses comes with an enviable range of workflow streamlining perks including –

  • Uniform Projects/Tasks Management (enables project managers to oversee workflows from one dashboard view) 
  • Client Collaborations (ensure that team workers and project workflows are all aligned with changing client expectations)
  • Worker/Client Requests Management (allows managers to receive and resolve their teams’/clients’ requisitions in record time!)

Pros/Cons

ProsCons
Easy, crisp, interface; excellent for non-techies/busy managers to hit the ground runningCustomer Service Lags
Calendar integrations – ensure timely workflow processing
Cost-Competitive; Affordable

Dashboard View

Aha Software

Aha! makes for a lightweight, cloud-based, project management software offer for small businesses of all backgrounds. It continues to rank well in ‘best in class PM tool lists on various review platforms – including this one; a recommended, welcome addition to the workflow processing arsenal of any startup enterprise.

Pricing

  • Premium plan - $74/user/month.
  • Enterprise plan (popular choice) - $124/user/month
  • Enterprise+ plan - $149/user/month (Annually)

Ballpark figures; go to our Aha! Software Profile Page and click ‘Get Pricing’ to obtain updated, custom pricing figures narrowly suited to your smal business.

Features

  • Start-to-Finish Project Tracking (allows senior managers to monitor their complete firm workflows and budget spending; for addressing any weak links)
  • Real-Time Team/Stakeholder Collaborations (to address team and client feedback/reviews instantly – proceed accordingly)
  • Powerful Reporting (for constant KPIs/metrics monitoring)

Pros/Cons

ProsCons
Engaging/Interactive Project Roadmap ViewsMay be a little expensive
Stellar Customizations
Easy Onboarding

Dashboard View

Further Advice

As a newbie project manager (or even as a field old-timer), we know that sifting through all the software options available in the online marketplace can be endlessly challenging and confusing.

we’re here to help.

Just get in touch with our friendly helpline executives for quick, free, and painless project management software recommendations for your practice at (661) 384-7070.

We’ll take care of everything – get you subscribed to your perfect software fit in no time.

Frequently Asked Questions