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Managing review and approval processes efficiently poses challenges across industries, causing delays and fragmented feedback. Teams face difficulties handling diverse file types and lack user-friendly cross-device solutions. Filestage offers a cloud-based remedy for these issues. Explore its features to enhance your organization’s project workflow management.

Filestage Specifications

Time Tracking

Task Management

Reporting

Budget Management

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What Is Filestage? 

Overview  

Filestage is a cloud-based review and approval platform that caters to the needs of various industries. The project workflow management software offers several solutions for teams to share, discuss, and approve all their files in one place. 

The software includes documents, images, videos, websites, and audio files, addressing the pain points of disjointed feedback and lengthy approval processes. Furthermore, the content review platform lets creative professionals review videos and approve files to simplify the review processes. It results in reducing approval time and makes the entire process faster. 

What Is Filestage Best For? 

Filestage is widely recognized for its uncomplicated and intuitive user interface. The platform's design prioritizes user-friendliness, facilitating effortless navigation and team utilization. This user-friendliness seamlessly extends to desktop and mobile applications, ensuring a consistently smooth user experience on various devices.  

Filestage Pricing 

The vendor offers four pricing plans:  

  • Free – $0/month  
  • Basic – $49/month  
  • Professional – $249/month  
  • Enterprise – Custom pricing  
Get a custom Filestage cost quote tailored to your organization’s specific requirements.

Disclaimer: The pricing is subject to change.  

Filestage Integrations 

The software integrates with the following third-party applications:  

  • Google Drive  
  • Dropbox  
  • Adobe Premiere  
  • Slack 
  • Notion  
  • Figma  
  • Monday.com

How Does Filestage Work? 

Here's how you can navigate the dashboard and make use of the software's features:  

  • Log in to your Filestage account using your credentials to access the dashboard  
  • To start a new project, click ‘New Project’ and provide project details   
  • Within a project, upload files by clicking ‘Add Files,’ then organize them into folders for clarity   
  • Invite team members or clients to review files, add comments, and mark changes for approval   
  • Track different versions of files by uploading revisions and easily compare them  
  • Stay informed with email notifications for new comments and approvals   
  • Monitor progress and engagement through project analytics, available under the ‘Project Overview  
  • Export files directly from Filestage for final use upon the project’s approval  
You can also schedule a free Filestage demo for a comprehensive software overview.

Who Is Filestage For? 

Filestage software is designed for companies of varying sizes, from small businesses to large enterprises. The following niches use it:  

  • Marketing  
  • Advertising  
  • Production  
  • Creative 

Is Filestage Right For You? 

Are you seeking a comprehensive solution to streamline your review and approval process? Filestage might be the perfect fit for you. Several industry-leading clients trust Filestage, including Sharp, Head, Lufthansa, Rabobank, and Cambridge University Press. The software has also partnered with BrandMaster to offer a customer-centric platform for brand management and marketing with online proofing capabilities.  

Filestage also uses enterprise-grade AES 256 encryption certified against ISO/IEC. All personal data is encrypted and stored on their servers in Frankfurt, Germany. It ensures that your data is protected based on the latest European standards.  

Still not sure if Filestage is the right choice for you? Contact us at (661) 384-7070, and our customer support team will answer all your queries to help you analyze if Filestage fulfills your organizational needs.

Filestage Features

The software allows users to automate manual steps by creating custom automation for their projects and project templates. It makes it easy to avoid repetitive, error-prone tasks, save time, and create custom workflows that meet your compliance needs. Furthermore, Filestage also lets you eliminate review queues that need to be continued manually. This feature reduces repetitive project management tasks and keeps projects running smoothly.

how it worksSee How It Works

Filestage enables users to establish an efficient project management workflow, making approvals fast, organized, and enjoyable. A comprehensive project dashboard centralizes the entire review process, accommodating various file formats and involving all team members, reviewers, partners, and clients. The software provides real-time status updates for files in the review steps and a full version history with feedback and annotations. This helps users stay organized and manage their files, feedback, and stakeholders in one place.

how it worksSee How It Works

Filestage provides analytics on your organization's review and approval process. It enables you to make optimizations and boost productivity. It lets you get a high-level view of your review and approval efficiency over the last 30 days. It includes projects created, file versions shared, reviews started, approvals and change requests submitted, and average comments per review.

how it worksSee How It Works

This feature empowers users to gather feedback from multiple reviewers directly on their content, utilizing smart annotation tools to enhance accuracy. Users can quickly leave comments, whether they are videos, images, or other file types. Furthermore, you can engage in threaded discussions to provide feedback in context, send team-only comments to maintain privacy and mention specific teammates or reviewers for added clarity. The software also allows you to attach files, facilitating the sharing of references or important assets and ensuring that all feedback has been addressed.

how it worksSee How It Works

Pros and Cons of Filestage

Pros

  • Streamlines review process
  • Easy file organization
  • User-friendly interface
  • Cross-device accessibility
  • Detailed project analytics

Cons

  • May require regular updates, according to some Filestage software reviews
  • Minor bugs and glitches were reported
  • Multiple assets are challenging to manage

Filestage Pricing

Free

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What's Included

  • Unlimited files, versions, and reviewers

  • 2 active projects

  • 2 GB secure storage

  • 2 reviewer groups

  • 3 sections

  • Support for all file types

  • Integrations

  • Awaiting my review

Basic

eyeeye

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What's Included

  • Free + Basic features

  • 10 active projects

  • 250 GB secure storage

Professional

eyeeye

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What's Included

  • Basic + Professional features

  • 25 active projects

  • 3 reviewer groups

  • 6 sections

  • Compare version

  • Custom branding

  • External partner uploads

  • Review reports

  • Copy comments

Enterprise

eyeeye

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What's Included

  • Professional + Enterprise features

  • Unlimited active projects

  • Unlimited secure storage

  • Unlimited reviewer groups

  • Unlimited sections

  • Unlimited project templates

  • Unlimited automations

  • API

  • Single sign-on

Filestage Reviews

Overall Rating

4.7

62 Reviews

Rating Distribution

5

star

(43)

4

star

(18)

3

star

(1)

2

star

1

star

April 2024

Filestage - A Great Tool For Business

Silvia

Environmental Services

Ease of use

10

Value for money

10

Customer Support

9

Functionality

9

Pros

This tool makes it easy and quick to share files and even provide feedback and security.

Cons

This tool has everything we need and we yes it is true that we haven't encountered any issues.

June 2023

The best solution for content management and approvals

Tim

Marketing and Advertising

Ease of use

10

Value for money

9

Customer Support

10

Functionality

10

Pros

The ease of use for both uploading and approving files is the best. Because as an agency, giving the best client experience is essential and the product allow this.

Cons

Yest it is more expensive compared to other solutions but if content production is your focus, it is definitely worth the investment.

April 2023

FileStage .... a software direcly from heaven :)

Thomas

Machinery

Ease of use

8

Value for money

8

Customer Support

10

Functionality

7

Pros

The software is user-friendly, it has a clear software interface and also it focus on the basic function of the review process. It also offers collaboration among all reviewers and is proudly made in Europe.

Cons

I have a few suggestions for improvement: Firstly, it would be great to receive feedback confirmation when reviewers receive the email invitation. Secondly, it would be helpful to have a terminology import feature. Thirdly, more individual customization options for the FileStage experience would be appreciated. Additionally, it would be beneficial to have more flexible package options. Some functions are unnecessary for us, while others are needed more. Lastly, it would be nice to have a feature where reviewers can provide positive feedback, just like receiving a sticker on a test or homework back in school. Some reviewers want to include "nice to have" or "must have" comments, so having a button or option to include this information alongside the review text would be helpful.

February 2023

Great filestage

Marco

Graphic Design

Ease of use

9

Value for money

10

Customer Support

10

Functionality

9

Pros

It's easy to manage and saves a significant amount of time and even keep you away from the frustration. The entire review process can be done with a single click, thanks to its intuitive operation.

Cons

The project monitoring aspect still needs improvement. It would be better to have more customizable notifications, such as receiving a notification at the end of a project deadline.

November 2022

A very practical product for workflow

Peter

Wholesale

Ease of use

10

Value for money

6

Customer Support

10

Functionality

10

Pros

The customer support is excellent and the staff is friendly. I like the easy process of file upload and sharing, which ultimately saves time.

Cons

I have no dislikes or concerns to mention.

November 2022

Very useful for sharing graphic design content

Sandy

Marketing and Advertising

Ease of use

10

Value for money

10

Customer Support

10

Functionality

10

Pros

Filestage allows our team to leave comments directly on the document to provide feedback for revisions.

Cons

Sharing links with our clients for their review can be a bit challenging.

August 2022

Handy feedbacks

bensu

Architecture & Planning

Ease of use

8

Value for money

6

Customer Support

10

Functionality

6

Pros

Filestage is excellent for giving and collecting feedback on both internal and external projects. I appreciate the concept of providing numerous useful tools to convey raw ideas.

Cons

Regarding the new interface, I can't say I'm a fan of the dashboard, although it may be useful for some users.

August 2022

Simple to use platform

Ian

Marketing and Advertising

Ease of use

8

Value for money

8

Customer Support

8

Functionality

8

Pros

Filestage is simple to use, allowing many people to collaborate and provide feedback.

Cons

It would be beneficial to have additional options for file organization.

August 2022

Useful tool but could be better

Thom

Media Production

Ease of use

6

Value for money

6

Customer Support

6

Functionality

6

Pros

I really like the ability to provide comments on different types of projects, such as videos, graphics and written pieces, pinpointing exactly where changes are needed. The user interface is relatively user-friendly, although I might have preferred the previous version.

Cons

The email notifications for comments are often delayed. While the latest update has made copying comments easier, the drag and drop interface from the previous version was more straightforward.

August 2022

Our main tool for coordinating assets and client feedback within our team.

Markus

Marketing and Advertising

Ease of use

10

Value for money

10

Customer Support

9

Functionality

9

Pros

After a short learning period, it becomes easy to handle. The Filestage team is continuously striving to improve the tool.

Cons

The recent update has made navigation of certain parts a bit more difficult, but I have faith in FS that they will address it in the next update.

View All 62 Reviews

Frequently Asked Questions

Filestage runs entirely in the browser on desktop and mobile devices; however, it does not have an application.