Propty

Propty software lets California HOAs carry out board elections and community votes online according to the AB 2159 and SB 323 requirements. Its voting system authenticates participants while keeping ballots separate from voter identities. The platform allows boards to monitor quorum as votes are submitted and review recorded results after voting closes.

The platform allows residents to book publicly shared spaces, including pools and clubhouses, as per the rules set by the association. It lets boards set capacity limits and booking windows to avoid any scheduling conflicts and control availability. Residents have the option to pay reservation fees through the booking process, while refundable deposits can be collected when required.

Propty features document management tools to store HOA records by category and applies permissions by audience. It enables boards to track document history and respond to member requests with deadline tracking. The system also supports retention schedules for California HOA records to help boards manage disclosures without exposing restricted materials.

The system allows staff members to record deliveries by unit and attach arrival photos. It notifies residents once their package is ready. Propty software keeps pickup details with each package record and sends reminders for unclaimed items. It also includes volume reports that show delivery activity by date or unit for planning.

This functionality lets boards send notices by email and target specific units or community groups. The platform includes delivery records that show board members who received or opened a message, while scheduled notices handle meeting reminders and maintenance alerts. Additionally, it provides an archived communication history that gives boards a record of past announcements that helps them review what information was sent and when.

The platform provides users with various capabilities, such as submitting requests, reserving amenities, viewing documents, and participating in online votes via the resident portal. Users can also include photos and location details when making certain requests. Additionally, the software implements two-factor authentication, encryption, and role-based permissions to provide limited access to the resident information and community records appropriately for security purposes.

This functionality lets residents submit maintenance issues along with descriptions, photos, and specific location details through the portal or mobile app. Meanwhile, managers can assign requests, set priorities, add internal notes, and track the status of the requests. Propty also records request activity for later review and community reporting.