Paycom is a human resource (HR) software that makes managing employees and HR tasks seamless and stress-free. Think of it as a digital partner for payroll, workforce management, and HR processes. It can simplify your day-to-day responsibilities, whether you are an employee or a manager.

Wondering how does Paycom work and what’s the right way to benefit from its features? This in-depth article answers all your questions, from how to create a Paycom account to how to use it. Continue reading!

How To Create A Paycom Account?

Setting up a Paycom account is straightforward, but it requires specific steps to ensure smooth access to the platform. It is important to note that employers need to initiate the setup process for their organization before employees can create accounts.

Here’s how it works

The first step is contacting the sales team to get started. They will present you with custom pricing plans after taking into account your business’s requirements. Once finalized, the onboarding team will integrate the software into your system. This process includes importing employee data, setting up payroll, and configuring time tracking.

After setup, you will receive unique login credentials for each employee. You can distribute these securely through email or in-person.

How To Use Paycom?

This section provides a step-by-step guide on using Paycom. Continue reading!

Step 1: Sign In And Get Started

The first step in using Paycom is logging in. You can do this from your web browser or mobile app. Once logged in, you will be navigated to a comprehensive dashboard, which serves as a central hub, giving everyone access to the information they need while reducing reliance on HR for routine inquiries.

Both employers and managers use the same platform but have different tools and levels of access based on their roles. These include:

For Employees

Employees can view their pay stubs, manage benefits, request time off, and even update personal details like their address or bank information.

For Managers:

Managers can approve time-off requests, review timesheets, run payroll, and track employee performance.

Step 2: Hire Top Talent

Paycom doesn’t just help manage current employees; it also makes hiring and onboarding new ones easier than ever using these two features:

Applicant Tracking System (ATS)

Paycom’s ATS helps businesses find and hire top talent. From posting job openings to scheduling interviews, it centralizes all recruitment activities in one place. Using this feature, hiring managers can track candidates, review resumes, and make decisions faster.

Digital Onboarding

Once a candidate is hired, the software facilitates the onboarding process, which can begin online. New employees can complete paperwork, set up direct deposits, and review company policies before their first day.

Step 3: Manage Payroll Processing With Beti

Payroll is often a headache for businesses, but Paycom makes it effortless. Its standout feature is Beti, short for ‘Better Employee Transaction Interface.’ This tool empowers employees to take charge of their payroll information, minimizing errors and saving time.

How Does Beti Work?

Using Beti, employees can review their pay details before the payroll is processed. This allows them to spot and fix issues like incorrect hours, deductions, or tax information on their own, eliminating the back-and-forth emails with HR or last-minute corrections.

Once employees have verified their information, running payroll becomes a one-click process. This feature also offers reporting capabilities to track patterns like overtime or discrepancies. These insights help you adjust schedules or budget more effectively.

Step 3: Track Time And Attendance

Paycom’s time-tracking tools go beyond just clocking in and out. Here’s how you can use them strategically:

  • Create and share employee schedules directly in Paycom. This ensures that employees know their shifts and helps managers prevent scheduling conflicts
  • Train employees how to clock in on Paycom using their web browser and mobile app
  • Use real-time data to spot patterns, such as frequent tardiness or absenteeism. Address these issues early with tailored support or feedback
  • Export time-tracking data to analyze overtime trends. Adjust staffing to balance workloads and control costs without sacrificing productivity

Step 4: Track Employees’ Performance And Growth

Paycom doesn’t just handle administrative tasks; it also focuses on employee growth and performance. By integrating performance and training tools, Paycom helps businesses invest in their employees’ professional growth. Using this feature, you can:

  • Set goals, monitor progress, and conduct performance reviews through the platform. This helps employees stay on track and ensures continuous feedback
  • Use performance data to pinpoint skill gaps. Assign relevant training courses through Paycom’s learning platform to help employees improve their skills
  • Replace annual reviews with quarterly or monthly check-ins using Paycom’s performance management tools

Step 5: Optimize Benefits Enrollment

Managing benefits can be complicated, but Paycom makes it easier when you use the tools effectively:

  • Monitor which employees have completed their enrollment and send gentle reminders to those who haven’t. This keeps everyone on track during open enrollment periods
  • Review data on benefits uptake to assess which plans are most popular. Use this insight to refine your benefits offerings in the future

Step 6: Make Data-Driven Decisions With Analytics

Paycom’s reporting tools can do more than generate spreadsheets. Here’s how to turn raw data into actionable strategies:

  • Generate turnover reports to spot patterns. If one department has a higher turnover than others, dig deeper to understand and address the root cause
  • Use labor cost reports to identify departments or roles with high overtime. Adjust staffing or implement cross-training to manage workloads more efficiently
  • Combine data from performance reviews and training completion rates to identify top-performing employees. Reward their efforts and use their success as a model for others

The Big Picture: Why Paycom Works?

Using Paycom effectively is more than understanding its features; it’s about integrating those tools into your daily operations. By automating and streamlining HR, payroll, and workforce management tasks, Paycom empowers employees, saves time, and ensures businesses run smoothly.