Not maintaining compliance with industry regulations can have dire consequences for corporate organizations. These may include incurring penalties and even suspension of licenses. This is why organizations operating in highly regulated industries are under increasing pressure to ensure their workforce remains compliant with an ever-changing landscape of regulations.
A viable solution to address this issue is conducting effective training programs for employees. Doing this not only mitigates legal risks but also helps maintain employee satisfaction and productivity.
One of the most effective ways to simplify and enhance human resource (HR) compliance training is through the integration of Skillsoft with Workday. This combination provides HR professionals with powerful tools to ensure compliance, boost efficiency, and streamline workflows.
This article explores how Skillsoft's Workday integration can transform your HR compliance efforts. Continue reading!
Key Takeaways
HR compliance training is essential for mitigating legal risks and maintaining a positive organizational culture
Non-compliance can lead to severe penalties, legal issues, and reputational harm, making regular training crucial
Integrating compliance training solutions with HR systems like Skillsoft and Workday streamlines the process, automating course assignments and syncing data
The integration offers real-time tracking, centralized reporting, and seamless user access, improving efficiency and accuracy in compliance management
HR teams can proactively identify learning gaps and recommend relevant training, supporting continuous development while ensuring compliance
Why HR Compliance Training Matters?
52% of mid-sized businesses have faced HR-related complaints, lawsuits, or charges. This emphasizes the importance of staying current with regulations, and the right way to go about it is to conduct compliance training programs.
Here's why it is important for your organization to carry out compliance training:
The Risks Of Non-Compliance
Organizations that neglect proper HR compliance training risk severe consequences. The U.S. Department of Labor enforces rules on wages, hours, workplace safety, discrimination, and harassment. Violations can lead to penalties, investigations, or lawsuits.
Even simple errors, such as misclassifying employees or not providing proper safety training, can lead to significant financial and operational costs.
Moreover, outdated training can expose employees and the organization to practices that don’t meet current legal standards. Therefore, staying updated with the latest laws and regulations is essential for any organization to avoid unnecessary legal entanglements and reputational harm.
Why Training Matters Beyond Legal Requirements?
Effective HR compliance training is not only about avoiding fines but also about cultivating a positive workplace. Besides the legal risk, HR compliance training serves another critical purpose. It promotes a positive and progressive organizational culture.
Compliance training enables employees to understand their rights and responsibilities while promoting an environment of transparency, fairness, and trust.
Top Compliance Training Solutions
There are many compliance training software solutions to choose from. However, a few stand out due to their exceptional features. These include:
Skillsoft: Offers a wide range of courses on topics like workplace safety, data protection, and anti-harassment to ensure organizations meet regulatory requirements
Intertek Alchemy: Provides industry-specific compliance training focused on frontline workers with features like reporting and real-time insights
ComplianceWire: Ideal for regulated industries such as pharmaceuticals and healthcare, as it offers strong tools for managing compliance training and audits
Litmos: Delivers compliance training through engaging, mobile-friendly courses with tracking and reporting features to ensure accountability
Absorb LMS: Features customizable compliance courses and tracking tools, making it easy to maintain regulatory compliance
Cornerstone LMS: Combines compliance training with powerful analytics to identify gaps and streamline the training process
Docebo LMS: Supports compliance training with its AI-powered LMS, offering features like automated reporting and certification tracking
You can find out more about our top compliance training software here!
Skillsoft Workday Integration: A Game-Changer
Among the top compliance training solutions, SkillSoft enjoys widespread recognition for its remarkable features and a wide array of compliance training courses in areas such as workplace safety, ethics, diversity, and harassment prevention. Besides this, it is best known for its integration capabilities, particularly with Workday, which is a strong HR platform that integrates everything from talent management to payroll, benefits, and regulatory adherence.
The integration of Skillsoft with Workday brings together the best of both platforms to create a seamless compliance training experience. This powerful combination allows HR teams to deliver comprehensive, up-to-date training while tracking progress in real time.
How Does Skillsoft Integrate With Workday For Compliance Training?
Here's how the Skillsoft Workday integration works:
With this integration, compliance training modules are automatically assigned to employees based on their job roles, location, or other criteria set within Workday. This ensures that employees are enrolled in relevant training programs without manual intervention.
It seamlessly syncs employee data, including training progress, completions, and certifications, between Workday and Skillsoft. This facilitates real-time tracking and reporting of training compliance status.
Workday users can generate reports that include compliance training metrics. This ensures HR managers have a comprehensive view of employee compliance status alongside other HR data, making it easier to manage risks and audit processes.
With SSO integration, employees can access Skillsoft's training content directly from Workday, improving the user experience and ensuring that training is always just a few clicks away.
As regulations change, Workday's integration with Skillsoft ensures that new compliance courses are quickly made available to employees. This reduces the risk of non-compliance.
What Are The Benefits Of Skillsoft-Workday Integration For HR?
Integrating Skillsoft with Workday offers numerous advantages for HR professionals. These include:
Streamlined HR Processes: The integration automates the assignment, tracking, and reporting of training. This reduces manual work as HR teams are no longer required to enroll employees in courses and track their progress
Centralized Employee Data: By syncing Skillsoft's training records with Workday's HR system, HR managers can access a single, comprehensive view of employee performance, training, and compliance on one platform
Improved Compliance Tracking: It allows HR to set reminders, track completions, and generate reports all within the platform to ensure employees are staying up to date with the required compliance courses
Better Reporting And Analytics: The integration provides HR with advanced reporting tools that help analyze training effectiveness, identify compliance risks, and track ROI on training investments
Proactive Learning And Development: With insights into training completion rates and learning gaps, HR teams can proactively recommend learning opportunities for employees, helping them stay compliant while also supporting continuous skill development aligned with business goals
HR Success Tools For Effective Training
HR departments play a pivotal role in driving employee growth and ensuring organizational success. To achieve this, having the right HR success tools for effective training is essential. These include:
Gamification: Allows managers to incorporate interactive features and game-like elements, such as points, leaderboards, badges, and challenges, to transform traditional training into an engaging experience
Microlearning: Delivers content in bite-sized modules, making it easy for employees to absorb and retain information. This method is ideal for busy professionals, as it allows them to focus on one concept at a time without getting overwhelmed
ProProfs: Is a versatile training tool designed to create, deliver, and track learning programs with ease with a wide range of features, including quizzes, surveys, and knowledge bases
360 Feedback: Is a holistic approach to performance reviews that collects input from an employee's managers, peers, subordinates, and sometimes even clients. This method helps identify strengths and areas for improvement, making it a valuable tool for personalized training
Mobile Learning: Enables employees to access training materials anytime, anywhere, using their smartphones or tablets. This flexibility is especially beneficial for remote and hybrid work environments
Integration Benefits For Modern HR Practices
Here are some of the core integration benefits:
Streamlined Processes And Efficiency: Integration of HR systems reduces the need for manual data entry and eliminates duplicate efforts. It facilitates automated workflows, which ensure major HR tasks are seamlessly managed within one unified system
Centralized Data And Improved Accuracy: Integration centralizes employee data across various HR functions, creating a single source of truth. With real-time data synchronization, HR teams can ensure that information is accurate, up-to-date, and consistent across all systems
Better Decision-Making With Data Insights: By integrating two platforms, managers are better positioned to make informed decisions as they have easy access to valuable insights through analytics and reporting tools
Improved Compliance And Risk Management: Integration helps ensure that compliance-related tasks, such as mandatory training, certifications, and regulatory reporting, are tracked and managed efficiently, safeguarding the organization from potential penalties or legal challenges
Cost Savings: By consolidating multiple HR functions into a single platform, organizations can reduce the need for various software systems, thereby cutting down on software licensing fees and maintenance costs
Faster Onboarding And Training: Integrated systems streamline the onboarding process by automatically enrolling new hires in necessary training programs and compliance courses. This ensures that employees are quickly brought up to speed and that training is aligned with their roles from day one
On the whole, integrating HR systems with compliance training platforms, such as Skillsoft and Workday, offers organizations a streamlined, efficient solution to manage compliance training and mitigate legal risks. This integration automates training assignments, centralizes data, and provides real-time tracking and reporting, reducing administrative burden while ensuring employees stay up to date with regulatory requirements.
