What's The Best Project Management Software For Real Estate Development In 2025

Managing real estate projects involves handling complex challenges, from coordinating stakeholders to following tight timelines and budgets. The right project management software can address these challenges by streamlining workflows.

By enhancing collaboration, providing real-time updates, and ensuring effective communication, these software significantly improve project outcomes. With budget tracking and resource management features, project management software is essential for any real estate development team.

Explore the top options for 2024 and discover how they can elevate your projects to new levels of efficiency and success.

Here’s a quick overview of each software, which will be further discussed in detail:

  • Airtable software - Best for customizable workflows and visual project tracking
  • ProofHub - Best for centralized communication and project organization
  • Intervals software - Best for time tracking and resource management
  • Released - Best for budget tracking and financial oversight
  • Onethread - Best for collaboration among diverse project teams
  • Smartsheet software - Best for complex project timelines and reporting
  • Zoho Projects - Best for integration with other

How To Choose The Best Project Management Software For Real Estate?

The real estate sector is a prime example of an industry that heavily depends on software. This is because the industry deals with a large amount of information that needs to be managed efficiently.

Choosing the right project management software for real estate development can make or break your projects’ success.

Here are the key factors to consider when selecting the best software:

  • Feature Set: Ensure the software covers the entire real estate project lifecycle, from site selection to sales. Look for software with strong budget tracking, cost management, collaboration and task management features. Comprehensive project management software can streamline everything from feasibility studies to construction oversight
  • Integration Capabilities: Choose software that integrates seamlessly with other tools commonly used in real estate, such as customer relationship management (CMR) systems and financial software. Integrations minimize manual data entry, reduce errors, and ensure smooth data flow across systems
  • User Experience: A user-friendly interface is vital, especially in real estate, where stakeholders like contractors, architects, sales agents, and clients all need access to project data. Always pick software that is intuitive and easy to use, regardless of technical proficiency
  • Scalability: As your real estate business grows, so should your software. Select a platform that scales with your needs, along with handling more projects, users, and data without any performance issues
  • Customizations Options: Every real estate project is unique, so flexibility is vital. Look for software that allows customization of workflows, reporting tools, and dashboards. This will help tailor the solution to your team’s specific needs and preferences, enhancing usability, and efficiency
  • Support And Training: Real estate projects are complex, requiring team members to fully understand the software they have at their disposal. Look for providers that offer robust customer support and comprehensive training materials, ensuring successful adoption and use across the board

By considering these vital factors, you can easily select the right project management software that meets your current needs and helps you grow your business.

7 Project Management Software For Real Estate Development

The following are the best project management software for real estate development:

Airtable - Best For Customizable Workflows

airtable

Airtable is an innovative, highly customizable project management software that blends the flexibility of a spreadsheet with the power of a database. For real estate teams, this means managing complex project data in an intuitive and organized format.

Whether you’re tracking property development, managing timelines, or organizing client information, Airtable allows you to tailor your workflows to suit specific project needs.

Key features

  • Customizable Templates: For managing projects, clients, and properties
  • Mutiple Views: It helps to better organize your workflows, such as Kanban boards, grids, calendars, and Gantt charts
  • Integrations: Airtable integrates with popular apps like Slack software, Google Drive, and Dropbox, making it easier to automate workflows
  • Automations: Streamline how your team gets work done and eliminate clutter by automating your processes

Pros

Cons

  • A wide range of pre-designed templates are available to help you get started quickly
  • Track projects using various methods, like Kanban boards and Gantt charts
  • Tailor Airtable to your specific needs by customizing fields, views, and databases
  • Limited advanced reporting features
  • You may need to integrate with third-party tools for more advanced analytics

Best Use Cases:

Airtable software is perfect for real estate development teams that need flexibility in managing multiple project phases. It’s especially useful for teams dealing with complex data sets, allowing easy tracking, and updating of tasks, deadlines, and budgets.

Pricing:

Airtable offers a free version for individuals or small teams, but the more robust features come with paid plans, which are:

  • Team: $24/user/month
  • Business: $54/user/month
  • Enterprise Scale: Custom pricing based on specific business needs

ProofHub - Best For Centralized Communication

proofhub

ProofHub is an all-in-one project management and collaboration software that simplifies real estate project workflows. Known for its user-friendly interface, ProofHub helps teams plan, collaborate, and execute tasks more efficiently. It is excellent for real estate development teams requiring structure and flexibility in their project operations.

Whether you are coordinating site development or managing budgets and timelines, ProofHub centralizes all project elements in one place, making it easier to track progress and collaborate with stakeholders.

Key features

  • Task Management: Assign tasks with deadlines, priorities, and labels to keep the team organized
  • Discussions And Chats: Built-in communication tools for seamless collaboration without relying on third-party apps
  • Gantt Charts: Visualize project timelines and track dependencies
  • Custom Roles: Set different access levels and permissions for team members, contractors, and clients

Pros

Cons

  • Offers a wide range of tools for planning, organizing, and executing projects
  • Flat-rate pricing for unlimited users
  • Simplifies the review and approval process for documents and deliverables
  • May not offer the same level of customization as other platforms
  • The user interface might not be as intuitive or modern

Best Use Cases:

ProofHub software is ideal for real estate development teams that want a straightforward, centralized solution to manage tasks, timelines, and communications. It’s especially useful for medium to large teams needing an affordable and scalable solution.

Pricing:

ProofHub offers two pricing plans:

  • Essential: $50/month for unlimited users
  • Ultimate Control: $99/month for unlimited users, with additional features

Intervals - Best For Time Tracking

intervals

Intervals is a robust project management software designed for businesses that need detailed time tracking and task management features. It caters especially well to real estate development teams that need to manage multiple projects simultaneously, ensuring every task, from planning to execution, stays on track.

Its blend of task management and time-tracking capabilities are ideal for real estate developers managing multiple projects, ensuring every minute and resource is accounted for.

Key features

  • Task Management: Break down projects into tasks, assign them to team members, and set deadlines
  • Time Tracking: Track billable and non-billable hours across all tasks and projects
  • Accounting: Set project budgets and receive alerts when billable work exceeds limits, helping you prevent overruns
  • Reporting: Generate reports for timesheets, task progress, and budget tracking

Pros

Cons

  • Advanced time-tracking features, making it ideal for billing clients accurately
  • Customizable reports to track project progress and performance
  • Gantt charts help visualize project timelines and dependencies
  • Interface can feel outdated and less intuitive compared to newer platforms
  • May require more time to learn, especially for those without accounting backgrounds

Best Use Cases:

Intervals software is best suited for real estate teams that manage numerous projects and require detailed time tracking. Its reporting capabilities are particularly useful for teams billing clients that also need comprehensive insights into task progress.

Pricing:

Intervals offer seven pricing tiers:

  • Lite: $29/month for 3 users
  • Basic: $49/month for Unlimited users
  • Not So Basic: $69/month for Unlimited users
  • Professional: $99/month for Unlimited users
  • Premium: $159/month for Unlimited users
  • Top Shelf: $219/month for Unlimited users
  • Unlimited: $299/month for Unlimited users

Best For Budget Tracking

re leased

Re-leased is a project management software designed specifically for real estate development. Its user-friendly interface allows teams to streamline workflows and enhance collaboration on projects. Re-leased focuses on simplifying the complexities of real estate projects, making it easier to track, manage budgets, and maintain communication with stakeholders.

With features tailored to the real estate sector, Re-leased helps teams stay organized and ensures all project elements are aligned, from planning to execution.

Key features

  • Property Management: Streamline operations by tracking leases, managing tenant communications, and overseeing property maintenance all in one platform
  • Corporate Management: Manage corporate real estate portfolios, track occupancy rates, and optimize space usage to improve efficiency and reduce costs
  • Maintenance Management: Automate scheduling, track maintenance requests, and ensure timely repairs, keeping properties in top condition and avoiding costly downtime
  • Property Reporting: Generate detailed reports on property performance, finances, and occupancy, giving real estate teams actionable insights for better decision-making

Pros

Cons

  • Intuitive interface that simplifies project management
  • Centralized system for managing leases
  • Effective collaboration tools for team communication
  • Limited customization options for advanced users
  • Limited free version

Best Use Cases:

Re-leased software is ideal for real estate development teams needing a straightforward tool to manage tasks, budgets, and communication. It works well for teams that require effective team collaboration.

Pricing:

Re-leased offers three pricing tiers:

  • Core: $199/month (billed quarterly)
  • Pro: $250/month (billed quarterly)
  • Enterprise: Custom pricing for larger organizations with specific needs

Onethread - Best For Collaboration

onethread

Onethread is an all-in-one project management software designed to simplify team collaboration and streamline workflows. The software simplifies coordination for real estate teams. It ensures that all the stakeholders are on the same page throughout the project lifecycle.

Its intuitive design allows teams to easily manage tasks, track progress, and communicate effectively, making it a go-to-platform for handling real estate projects of any scale.

Key features

  • Task Management: Easily assign, track, and prioritize tasks across teams, ensuring everyone stays aligned on project goals
  • Gantt Charts: Visualize project timelines and dependencies with Gantt charts, helping teams stay on track and meet deadlines
  • Issue Management: Identify and resolve project issues efficiently by tracking bugs or obstacles that might delay progress
  • Custom Workflows: Customize workflows to fit your project’s unique requirements, ensuring smooth transitions between phases and tasks

Pros 

Cons 

  • Streamlines complex project planning and execution
  • Simplifies communication and collaboration among stakeholders
  • Protects sensitive data and ensures secure collaboration
  • Lacks some advanced customization options
  • May take time to onboard larger teams

Best Use Cases:

Onethread software is best suited for real estate development teams looking for a platform to handle everything from property management to maintenance and reporting. It’s ideal for those needing a centralized hub to manage various aspects of their projects

Pricing:

Onethread offers three pricing tiers:

  • Basic: Free
  • Growth: $3.6/user/month
  • Scale: $6/user/month

Smartsheet - Best For Complex Project Timelines

smartsheet

Smartsheet is a powerful work management software that fuses the functionality of a spreadsheet with advanced project management capabilities. Ideal for real estate development teams, it provides robust features of planning, tracking, automating, and reporting on projects, making collaboration seamless across departments.

Key features

  • Project Tracking: Monitor project progress, set goals, and track performance using detailed timelines and Gantt charts
  • Document Management: Store and organize critical real estate documents, ensuring easy access for team members
  • Automation: Create workflows that automate repetitive tasks, from reminders to project updates, saving valuable time
  • Dashboards: Create branded, widget-based dashboards that integrate live data from sources like Google Docs, Tableau, and YouTube. This allows real-time information sharing with stakeholders

Pros

Cons

  • Powerful automation options for saving time and reducing manual work
  • Seamless collaboration features, keeping everyone updated in real-time
  • Highly customizable, making it adaptable to any real estate project needs
  • The learning curve can be steep for new users
  • Advanced features are only available with higher-tier plans

Best Use Cases:

Smartsheet software is well-suited for large-scale real estate projects that require extensive collaboration and workflow automation. Its robust document management and reporting tools make it an ideal choice for property development teams.

Pricing:

Smartsheet offers four pricing plans:

  • Pro: $12/user/month
  • Business: $24/user/month
  • Enterprise: Custom pricing available for larger teams

Advanced Work Management: Custom pricing for organizations aiming to manage large scale portfolios

Zoho Projects - Best For Scalability

zoho projects

Zoho Projects is a comprehensive project management software designed to streamline workflows, improve team collaboration, and manage real estate projects effectively. It offers a wide range of features tailored to project planning, tracking, and reporting, making it a versatile tool for real estate development teams.

Key features

  • Charts And Reports: Track progress with Gantt charts and create custom reports to visualize project data and monitor key metrics
  • Time Tracking: Monitor task durations and project progress in real-time
  • Team Collaboration: Offers shared workspaces, real-time notifications, and built-in chat for seamless team communication and collaboration
  • Issue Tracking: Easily log and track issues to ensure timely resolution, and keep your project on schedule

Pros

Cons

  • Affordable pricing structure
  • Strong collaboration tools and integrations with other Zoho products
  • Customizable dashboards for real-time project insights
  • May require time for new users to familiarize themselves with advanced features
  • Limited third-party app integrations compared to competitors

Best Use Cases:

Zoho Projects software is ideal for small to medium-sized real estate development teams that need robust task management and automation capabilities. It is also suitable for teams that rely on other Zoho ecosystem products for an integrated workflow.

Pricing:

Zoho Projects offers three pricing tiers:

  • Free: Available with limited features
  • Premium Plan: $5/user/month, offering essential features for growing teams
  • Enterprise Plan: $10/user/month, providing advanced tools for larger teams with complex projects

Which Project Management Software Should You Use For Real Estate Development?

Choosing the right project management software depends on your team’s specific needs and the scope of your real estate projects. Airtable and ProofHub excel in customization and collaboration, ideal for teams requiring flexible solutions. Intervals shines in budget management and cost control, while Re-leased and Onethread are designed for task-oriented teams that need structured workflows.

For larger, data driven projects, Smartsheet provides powerful reporting and integration tools. Finally, Zoho Projects offers a comprehensive suite with robust issue tracking and real-time collaboration.

By understanding your project’s specific demands, whether it is budget tracking, team collaboration, or issue resolution, you can select the software that best aligns with your goals, ensuring smoother operations and better project outcomes.

Please visit our project management resources center section for further assistance.