Payroll Processing
Paylocity streamlines payroll processing with automation, accuracy checks, and customizable workflows & all in one easy-to-use platform. Features like automatic expense reimbursements, customizable general ledger mapping, and 40+ built-in audits ensure error-free paychecks while saving time and reducing manual work.
The platform also offers advanced tools like hassle-free garnishment management, dedicated tax support across all U.S. states and territories, and early wage access to support employee wellbeing. For global businesses, Paylocity simplifies international payroll across 100+ countries with real-time data and seamless integrations.
Paychex offers a powerful and scalable payroll solution that supports businesses through every phase of growth. With the intuitive 'Payroll Center,' employers can effortlessly manage current and upcoming pay periods and quickly onboard new employees or contractors with just a few clicks. Furthermore, features like Paychex Pre-check℠ give administrators and employees the ability to preview pay stubs before processing, which helps catch errors early and ensure payroll accuracy.
Beyond domestic operations, Paychex helps businesses manage global hiring, HR, and payroll needs with ease and compliance through established partnerships with international providers in multiple countries. Its automated Taxpay system handles tax calculations, payments, and filings, while continuous compliance updates and access to dedicated HR professionals help companies navigate complex regulatory environments.
Winner: While both platforms offer powerful payroll systems, Paylocity wins for its superior automation, (40+) built-in audits, real-time international payroll support across 100+ countries, and features like early wage access and garnishment management.
Time And Attendance
Paylocity combines attendance tracking, compliance management, and real-time insights in a seamless platform, helping businesses manage their workplace more efficiently. It allows managers to monitor employee hours, approve time off, track attendance trends, and even implement a points-based reward system all from a centralized dashboard.
It stands out for the 'Quick View Dashboard, which offers real-time visibility into critical areas like timecard corrections, overtime hours, and pending requests, helping managers stay ahead and make faster decisions.
The platform also supports compliance with customizable rules tailored to federal, state, and company-specific policies, including overtime, breaks, and scheduling guidelines. Additionally, in-depth reporting tools provide valuable insights into staffing, budgeting, and productivity, while mobile and desktop access lets managers approve timecards on the go.
Paychex makes time and attendance tracking convenient with Paychex Flex Time, a cloud-based solution. Fully integrated with its payroll and HR systems, it automates the flow of employee hours directly into payroll, reducing errors and administrative workload. Employees can easily clock in and out using various methods, including a mobile app, web punch, tablet kiosk with facial verification, or biometric iris time clocks. The system also supports geolocation and geofencing, ensuring accurate tracking of remote or mobile workers.
Managers benefit from real-time dashboards that provide visibility into attendance data, labor analytics, and key performance indicators, enabling informed decision-making and efficient team management. It also offers advanced features to support compliance and operational efficiency.
The software facilitates seamless scheduling, time-off requests, and extended leave tracking, all integrated into employee timecards. With features like calendar integration, mileage tracking, and customizable alerts, Paychex Flex Time empowers businesses to adapt to changing workplace dynamics while maintaining accurate and compliant time and attendance records.
Winner: Paychex Flex Time edges ahead with its variety of clock-in methods (facial recognition, iris scan, geofencing, mobile), deeply integrated compliance tools, and geolocation features for remote teams.
Recruiting
Paylocity's recruiting platform streamlines the hiring process by combining automation, customization, and modern engagement tools to attract top talent efficiently. From AI-generated job descriptions to branded career pages and seamless interview scheduling, it offers a range of features designed to simplify and optimize every stage of recruitment.
Automated postings distribute job openings to over 20,000 online job boards, while text-to-apply and QR code options make applying quick and accessible.
To support a more engaging and inclusive hiring experience, the platform includes video job postings, one-way video interviews, and real-time communication via text and email all tracked within the system. Its customizable workflows and templates automate key steps like communication and approvals, while built-in market compensation data helps define competitive offers.
Paychex offers AI-assisted recruiting feature, known as 'Recruiting Copilot.' Developed in partnership with Findem, this tool allows employers to bypass traditional job postings by simply describing the desired position, skills, and location. The AI then searches through millions of candidate profiles to generate a shortlist of top matches, enabling businesses to find and contact qualified candidates quickly.
Using this feature, employers can maintain engagement with potential candidates who may not be ready to move immediately, ensuring a pipeline of talent for future openings. The tool also automates outreach, allowing personalized messages to be sent to multiple candidates simultaneously, which is particularly beneficial for scaling recruitment efforts.
Winner: Though Paylocity offers advanced recruitment automation and engagement features, Paychex wins with its AI-driven Recruiting Copilot. It simplifies candidate sourcing by bypassing traditional postings and proactively delivering top talent matches.
Onboarding
Paylocity's onboarding feature offers a streamlined, digital experience that engages new hires from day one. It enables employees to complete pre-boarding tasks like signing documents, setting up direct deposit, and reviewing handbooks, right from the mobile app, anytime, anywhere. This mobile-friendly approach eliminates paperwork and helps new hires feel prepared before their first day.
Additionally, HR teams can customize onboarding workflows by role or location, ensuring a tailored experience while meeting compliance requirements. Paylocity securely stores documents, initiates background checks, and delivers training through its learning management system (LMS). New hires are introduced to company culture via leadership videos and social profiles, while 30, 60, and 90-day surveys help track their progress and satisfaction.
Paychex's onboarding feature replaces traditional paperwork with a fully digital experience, allowing new hires to complete essential forms securely from any device. The platform features user-friendly portals where new hires can save their progress and return later, ensuring flexibility and convenience. This paperless approach not only accelerates the onboarding workflow but also reduces storage costs and minimizes the risk of errors.
Beyond form completion, the platform offers advanced tools to enhance the overall onboarding experience. Employers can provide access to company policies, employee handbooks, and training materials within the platform, facilitating a smooth transition into the company culture.
Winner:Paylocity takes the lead with a more immersive and engaging onboarding experience, from pre-boarding on mobile to social introductions and pulse surveys.
Benefits Administration
Paylocity's benefits administration feature simplifies the entire process for both HR teams and employees. From medical and dental plans to flexible spending accounts (FSAs), health savings accounts (HSAs), and transportation accounts, the platform supports a wide range of benefits options, all accessible in one centralized platform.
With a user-friendly platform, employees can enroll, manage, and access their benefits anytime, anywhere, on any device. The guided enrollment experience, enhanced by 'Benefits Decision Support,' helps employees make informed choices with confidence.
For administrators, Paylocity provides powerful tools to streamline compliance, improve accuracy, and deliver key insights. It offers a real-time dashboard, which provides a clear view of enrollment statuses and benefit trends. Furthermore, built-in compliance features, like eligibility alerts, EDI file generation, and reporting tools, take the guesswork out of regulation management.
Paychex enables organizations to offer Fortune 500-level benefits, including group health insurance, dental and vision coverage, 401(k) retirement plans, and FSAs and HSAs. These offerings are tailored to meet the diverse needs of employees while helping businesses manage costs and stay compliant with regulations.
Additionally, the platform provides access to lifestyle benefits through its 'Paychex Flex Perks' program, offering employees options like auto and home insurance, identity theft protection, legal plan coverage, and pet insurance all at no additional cost to the employer.
Besides traditional benefits, Paychex emphasizes employee well-being through financial wellness programs and employee assistance programs (EAPs).
Winner:While Paychex offers an impressive range of benefits (including unique lifestyle perks), Paylocity wins due to its integrated decision support tool for guided enrollment, real-time dashboard, and strong compliance automation.
