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Overview
CostTracker provides comprehensive purchase order management to help businesses maintain real-time budget visibility and financial control. While customer support response time can be improved, its capability to track committed costs before invoicing and strategic focus on ease of use makes it a comprehensive choice for procurement handling.
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Starting Price
$159
/month
CostTracker Specifications
Accounts Payable
Budgeting and Forecasting
Cash Flow Management
Invoice Management
What Is CostTracker?
CostTracker is a cloud-based purchase order system designed for small to medium-sized enterprises (SMEs) that require efficient financial oversight. The software bridges the gap between committed spending and actual invoicing, which allows project managers to see the impact of purchases immediately.
By offering features like digital requisition workflows and automated invoice matching, CostTracker software solves the pain point of invisible spend and budget overruns. It is particularly beneficial for project-based industries needing to secure margins through proactive cost management.
CostTracker Pricing
The CostTracker cost breakdown includes the following options:
- Basic: $159/month
- Plus: $275/month
- Gold: $409/month
- Diamond: $689/month
Disclaimer: The pricing is subject to change.
CostTracker Integrations
The software supports integration with multiple systems and platforms, such as:
- QuickBooks
- Xero accounting solution
- Sage
- 24SevenOffice
Who Is CostTracker For?
The software is ideal for a wide range of industries and sectors, including:
- Construction
- Engineering
- Non-profits
- Hospitality
- Maritime
Is CostTracker Right For You?
CostTracker is an excellent fit for project-based businesses struggling with budget adherence and delayed financial reporting. It tracks committed costs by giving finance teams visibility into liabilities at the moment a purchase order is approved, rather than waiting for the invoice. CostTracker ensures data protection through encrypted backups, multiple redundancies, and secure login protocols like multi-factor authentication.
Still unsure whether CostTracker software is the right fit for you? Connect with our customer support staff at (661) 384-7070 for further guidance.
CostTracker Features
CostTracker permits the creation and management of purchase orders using ready-made templates. These templates create clear agreements with suppliers and reduce the time spent on the purchasing process. The system handles order confirmations from suppliers and supports transactions involving multiple currencies.
This feature oversees the complete process from purchasing an item to making the final payment within the platform. It manages the handling and approval of supplier invoices, featuring a vital 3-way matching function to ensure secure and correct payments. The module can easily transfer approved invoice transactions directly to the connected accounting system.
The platform provides immediate visibility into all spending by showing both committed expenses and purchases planned right when requests are approved. Instant information is critical for strict cost control, which allows fast decision-making and prevents spending from exceeding the budget. The system allows for budget monitoring and the setting of alerts for when spending limits are approached.
CostTracker software automatically calculates the cash flow forecast based on all current purchase commitments and related financial transactions. It supports detailed future spending predictions, which include live updates of exchange rates for transactions in foreign currencies and the management of payment milestones. Forecasts are viewable in reports, either by project or as a total for the entire business.
This feature is designed for project management that allows the upload of a full Purchase Plan or a Bill of Material (BOM) to start a new project. It gives budget estimates instantly, connects the plan to actual spending, and suggests order dates based on the supplier's expected delivery time. This functionality helps secure financial resources against a specific project goal for better oversight.
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