PayTrace

What Is PayTrace?

PayTrace is a Business-to-Business (B2B) Payment platform that helps businesses accept payments online, in person, or on the go. It offers payment gateway services, merchant accounts, and accounts receivable automation. Businesses can either manage payments through PayTrace or connect it with the systems they already use. The platform supports Level II and Level III processing to help eligible merchants access lower interchange rates and offers surcharging to offset some credit card costs.

What Is PayTrace Best For?

Built with B2B finance and accounting teams in mind, “Trace AR” is the feature that stands out among PayTrace's offerings. It lets businesses connect their accounting or ERP system, send branded e-invoices and payment links, set reminders, manage recurring payments, and reconcile payments. They can do most of this with minimal manual work. This feature also provides real-time visibility into the payments process.

How Much Does PayTrace Cost?

PayTrace price is estimated to range between $15 – $75/month for gateway subscription. It may vary depending on the selected plan or reseller.

Besides the base subscription fee, users also should take into account the following potential additional expenses:

• Corporate/Purchasing Card Rate (Level 2/3 Qualified) - ~1.75% + $0.10, achieved via automated Level 2/3 data submission (PO number, tax amount, line items)
• ACH Rejection Fee – $25/rejected/returned ACH debit
• Late Payment Penalty – 1.5%/month on overdue balances

The software’s price has received mixed feedback. While the platform offers useful payment processing capabilities, some feel the costs are high, particularly when additional transaction fees or value-added service charges are involved. Moreover, changes to the fee structure have also raised concerns for some customers.

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.

PayTrace Integrations

The software supports integration with multiple systems and platforms, such as:

• Salesforce
• Sage
• NetSuite
• Magento
• QuickBooks
• Xero accounting solution
• WooCommerce

How Does PayTrace Work?

Follow the steps outlined below to start using PayTrace:

• Set up your PayTrace account, log in to the system, and connect it with the accounting, ERP, or other business systems you use
• Configure payment acceptance for online, in-person, or mobile transactions based on your business workflow
• Create invoices and add credit card payment options so customers can pay electronically
• Send payment links through email or text, or direct customers to a customized payment form or client portal
• Manage payments by setting reminders, recurring or installment payments, and applicable discounts, taxes, fees, or surcharges
• Reconcile payments by matching transactions to their corresponding invoices within the accounts receivable workflow
• Track invoice history and payment activity from invoice creation through payment to monitor the accounts receivable process

Who Is PayTrace For?

PayTrace is ideal for businesses operating in different industries and sectors, including:

• Manufacturing
• Wholesale
• Distribution
• B2B

PayTrace Use Cases

Based on our analysis of PayTrace features, we’ve identified the following business scenarios where it is a good fit:

1. Finance Teams Managing Invoice Payments

Finance and accounting teams can use PayTrace to move more of the invoice-to-payment process online. They can send digital invoices with payment links and track what happens afterward. This reduces the need to handle invoicing and payment follow-ups separately. This makes it a practical fit for B2B businesses that end up spending a lot of time managing outstanding invoices and matching payments.

2. Businesses Accepting Payments Across Multiple Channels

PayTrace unifies all payment channels for businesses that take payments through physical and remote channels, such as accounting or ERP systems. Users can add a card reader to a device. It also allows businesses to accept their payments directly inside the ERP without switching tools. This is a good fit for businesses that want to prevent unnecessary steps to collect payments across locations and methods.

3. B2B Businesses Moving Online Payment Collection

B2B businesses that are still handling payments manually or across disconnected systems can use PayTrace to move more of their payment collection online. Using the platform, customers can pay through emailed payment links, hosted checkout pages, or Pay Now buttons. They can also do it directly within supported ERP systems. This is a good fit for businesses that want customers to have more ways to pay while keeping payment records connected to their existing systems.

4. Professional Offices Accepting In-Person Payments

PayTrace can be used by professional offices that collect payments at a physical location. The platform helps accept card payments directly from a laptop, tablet, or smartphone. A card reader can be added to the device, while the virtual terminal provides another way to process payments in a PCI-compliant environment.

Is PayTrace Right For You?

If your business handles a steady volume of B2B transactions and needs payment processing to fit around existing financial workflows, PayTrace may be the right fit. It combines payment acceptance with accounts receivable automation.

The platform suits teams that want control over how customers pay and need their payment activity to connect with accounting, ERP, or other business system. It is PCI DSS compliant and encrypts sensitive payment information during transactions. This can help businesses manage payment security and compliance requirements.

Still doubtful if PayTrace is the right fit for you? Connect with us at (661) 384-7070for further guidance.