Quaderno

What Is Quaderno?

Quaderno is a cloud-based global tax compliance platform designed for businesses managing tax obligations across multiple markets. It calculates applicable sales tax, VAT, and GST at checkout, helping businesses charge customers accurately across supported jurisdictions.

The software monitors sales thresholds, issues tax-compliant invoices, and turns transaction data into location-specific reports to simplify filing. It can also submit returns directly to supported tax authorities, reducing spreadsheet work and manual tax management for finance teams.

What Is Quaderno Best For?

At the center of Quaderno’s offering is its 'Tax Engine', which calculates applicable sales tax, VAT, and GST in real time at checkout. It accounts for customer location and product-specific taxability, helping online businesses manage varying tax requirements across markets without manually looking up rates or maintaining separate calculation rules.

How Much Does Quaderno Cost?

Quaderno pricing starts at $29/month for 25 transactions/month for the Hobby plan. The software also four additional plans as well, including:

• Startup: $49/month for 250 transactions/month
• Business: $99/month for 1,000 transactions/month
• Growth: $149/month for 2,500 transactions/month
• Enterprise: Custom pricing for 2,500+ transactions/month

Following are the additional estimated costs you need to consider, as actual costs can differ based on transaction volume and the services required:

• Tax Registration And Filing: $100–$1,000+/jurisdiction or filing cycle - Covers additional assistance with tax registration and return filing
• Integration And API Setup: $200–$1,500 one-time - Covers custom configuration for payment, e-commerce, and accounting integrations
• Multi-Jurisdiction Compliance: $100–$800/month - Supports businesses managing tax requirements across multiple regions
• Custom Reporting And Support: $100–$750/month - Covers specialized reports, account configuration, and higher-touch support needs

Users generally view Quaderno’s pricing as reasonable and competitive, with some describing it as budget-friendly compared with similar tax compliance tools. However, some users feel the subscription or transaction-related costs can be high for smaller businesses and independent professionals.

Disclaimer: The pricing is subject to change.

Quaderno Integrations

The software supports integration with multiple platforms, such as:

• Stripe
• PayPal software
• Zapier
• Shopify software
• Xero
• Kajabi
• Square

How Does Quaderno Work?

Here is how you can get started with Quaderno after logging into the system:

• Connect your sales channels and payment platforms to automatically sync transactions with Quaderno
• Monitor sales activity and track US economic nexus, VAT, and GST thresholds across markets
• Configure the Tax Engine to calculate applicable sales tax, VAT, and GST at checkout
• Generate tax-compliant invoices and e-invoices for transactions across supported jurisdictions
• Review location-specific tax reports based on synced sales, refunds, and chargebacks
• Prepare tax returns using Quaderno reports or enable direct filing with supported tax authorities

Who Is Quaderno For?

Quaderno software caters to businesses and professionals managing tax compliance across multiple markets, including:

• Digital creators
• E-commerce businesses
• SaaS companies
• Platforms and marketplaces
• Accountants

Quaderno Use Cases

Based on our analysis of Quaderno's capabilities, we have identified key scenarios where this software is a strong fit for cross-border sellers, subscription businesses, and growing digital companies:

Automating Cross-Border Invoicing For A Growing SaaS Business

A growing SaaS business may find manual invoicing increasingly difficult as international transactions increase, and tax requirements vary by customer location. Quaderno’s API can integrate with existing systems to automatically generate invoices with applicable taxes for each customer’s country. This allows the business to process thousands of monthly transactions while reducing manual invoicing and related administrative work.

Replacing Manual Spreadsheet Invoicing As A Digital Platform Grows

Managing invoices through spreadsheets can become time-consuming and error-prone as a digital platform grows, and transaction volumes increase. Quaderno’s automated invoicing integrates with existing systems to handle invoice creation and support applicable legal requirements. This reduces manual invoice processing while allowing the same invoicing workflow to support the business as its operations expand.

Centralizing Tax Compliance During International SaaS Expansion

Expanding into multiple countries and US states can leave a SaaS finance team managing different registration requirements, filing deadlines, and local tax rules. Quaderno centralizes tax compliance across jurisdictions and provides guidance during registration and filing processes. This reduces the need to coordinate multiple local advisors while giving finance teams a single point for managing international tax obligations.

Automating Invoicing For A Growing Digital Creator Business

As a digital creator’s audience and transaction volume grow, manually preparing invoices and applying international taxes can become repetitive and error-prone. Quaderno integrates with payment platforms such as Stripe and PayPal to automatically generate invoices with the required taxes. Accountants can also access the necessary information directly, reducing paperwork and simplifying collaboration during tax and audit processes.

Is Quaderno Right For You?

Looking for accounting software that tells you where you owe tax and applies the right rate to every sale? Quaderno replaces spreadsheet tracking and guesswork across borders.

The software is GDPR compliant and holds Visma Security Program Gold certification, while its developer tools handle data volumes as businesses expand.

Trusted by clients such as Mailsuite, Arcadina, VIVIR AL MÁXIMO, Quaderno keeps sales compliant.

Still not sure if the software is right for you? Contact us at (661) 384-7070, and we will help you make the best decision regarding Quaderno features and more.